Common formats of business letters

1. Full-blocked

This format of letters starts from the left margin, which is convenient and easy to use. It is one of the commonly used formats nowadays.

1. An example of full-head

ABC Training Co.

188 Newton Palace

Norfolk

NG29 OPA

1345 56789

letterhead

17 FAX 1345 78998.

　Our Ref RL/ VP

　3 September 1997

　M J Marks

　3 Arlington Court

　CAMBRIDGE

　Cambs

　CA29 5Rt

　Dear Ms. Marks

　Re: 5 dozen T-shirts

　Thank you for you inquiry in your letter of April 5

　for our T-shirts.

　We are[? ]

　Hope to serve you soon.

　Yours sincerely

　Rebecca Johnson

　Manager

　KF/ HS

Enc

2. Blocked

This format is similar to full-headed, except that some contents are not written from the blank. The salutation at the end, the signature at the end of the letter, the writer's name and title are all written from the middle. Dates can start from the middle or be aligned to the right.

3. Semi-blocked

This format is similar to the parallel format. The difference is that each paragraph of the semi-flush type is indented by five or ten English letters; The closing salutation, the signature at the end of the letter, the writer's name and title are written from the middle.

1. Examples of semi-parallel (contraction)

October 3,2

Messers Samson Ghadban Co., Ltd.

15 Horns Avenue,

　TRIPOLI Lebanon.

　Dear Mr. Smith:

　Thank you for replying so promptly to our enquiry for lightweight extinguishers and also

　for your offer to arrange a demonstration.

　Our general manager and our office manager will both be able to meet Mr Burton at any

　time during th e morning or afternoon of Friday, November 1th. It would be helpful if Mr

　Burton would write or phone to say what time we may expect him.

　Yours faithfully,

John black

Assistant Manager

IV. Square-blocked

This format is also similar to full-blocked. It's different. Yes, its date is aligned to the right and on the same line as the recipient's address. This format is flat and square, with a beautiful appearance.

V. Simplified

There are several main differences between the simplified tense and the full-synchronized tense: First, the simplified tense has no salutation and ending, and the recipient's name must appear somewhere in the letter. Secondly, the reason and the writer's name must be capitalized. Finally, the list should be indented by five English letters. If there is a serial number, there is no need to indent it.

1. An example of simplified formula

Indentation formula shrinks

several characters at the beginning of each paragraph, which is the space in Chinese.

the last salutation, signature at the end of the letter, the writer's name and

the title are written from the middle.

Title

Subject

Content

Conclusion

Signature

Attachment

19 October 3,2