The basic content of the business invitation letter includes: the name of the exhibition event, the city, location, time, background, and purpose; the sponsoring institution and organizational structure; the content, form, and characteristics of the exhibition activity; the main participation or Participants; relevant charging standards for exhibition activities; contact information and other matters that need to be explained. Structure and writing method of business invitation letter (letter) for exhibition activities

1. Cover page Usually the cover of a business invitation letter for exhibition activities will show the nature of the business letter. The cover of an ordinary business invitation letter (letter) mainly contains the five contents of the exhibition event name, theme, organizer, time, and location; while a special business invitation letter (letter) contains five contents. Then only the name of the exhibition organizer or project, the relevant information of the recipient organization or person, and the words "notice, special letter," etc. should be indicated on the cover.

2. The title consists of the name of the exhibition event and the "invitation letter (book) or (letter)".

The name of an exhibition event can be divided into three parts: basic part, limited part and auxiliary part. The basic part and the limited part constitute the main body of the exhibition name. For example: invitation letter (letter) for the 10th China Household Electrical Appliances Expo, invitation letter (letter) for the 12th China International Machine Tool and Electrical Exhibition.

3. There are three situations in which the recipient of the invitation letter should be addressed:

(1) Invitation letters sent to units should include the name of the unit. Since the invitation letter is a ceremonial document, the title should be written in singular form rather than general terms (general terms) to show politeness and respect.

(2) If the invitation letter is sent directly to an individual, the individual's name should be written, preceded by the honorific "Dear", and suffixed by "Mr.", "Ms.", "Comrade", etc.

(3) In invitation letters published online or in newspapers and magazines, due to the uncertainty of the recipient, the title may be omitted, or collectively referred to as "the person you are most respectfully invited to".

4. The main text should state the specific content item by item.

Part 1 background description. State the background and purpose of holding the exhibition;

The second part is the organizational description. Introduce the organizational structure of the exhibition event, including the organizer, co-organizer, undertaker, etc.;

The third part is the time and place. Describe the event based on the date, end date, city and location set for the exhibition.

The fourth part is an introduction to the specific content of the exhibition activities.

It mainly includes the exhibition area division, exhibit setting, concurrent activities, display services, characteristics of exhibition activities, charging standards of exhibition activities and other related contents; the fifth part is contact information. State the contact information and contact methods, including fax, telephone, email, person in charge, etc. You can also write "Sincerely" at the end, then change the line and write "Salute" in the top box, or you can omit it.

5. Return receipt The return receipt is a kind of feedback information given by the invited party according to needs and possibilities. Usually, the exhibition organizer formulates the content format of the receipt for exhibition activities in a unified manner. It includes: participant unit information, participation type, specific booth or advertising space, conference event reservations, participant information, registration information when participating, etc.

6. The signature on the invitation letter for the exhibition event is usually the name of the organization of the exhibition event and the relevant seal. If multiple organizations jointly sponsor or undertake the event, the event must be signed and stamped by multiple organizations. To prove the authenticity and legality of this invitation letter (letter). Also indicate the time when the invitation letter (letter) will be produced and released.

7. Attachments The attachments are attachments to the exhibition business invitation letter (letter) and have the same legal effect as the business invitation letter. The attachments mainly include relevant instructions, regulations, systems, precautions for exhibition registration, personnel information forms, service contents and other related documents for exhibition activities. The attachment is an integral part of the business invitation (letter).

Important reminder: The writing style and content of invitation letters for conferences, exhibitions, and festivals are very different. Usually large-scale exhibitions are designed with more content. For example: exhibition arrangement regulations, entry regulations, business leasing applications, etc.; these are usually included in invitation letters (letters) for large-scale exhibitions. For conference activities, relevant admission instructions and other information are usually sent after receiving the receipt.

Different exhibition projects need to be handled reasonably according to the actual situation. Never follow a script.