Content and structure of annotations
No matter what kind of article, it is composed of head, body and tail.
(1) Header
1. Title
The title of the note is "cause+genre", such as "IOU" and "leave", in which "IOU" and "leave" are causes and "note" is genre.
2. Title
Appellation refers to the recipient's name or position, title, etc. Appellations are written in a separate line, with a case and a colon.
(2) Text
The text is the core of the document, and the key is to write the main contents clearly. For example, "I borrowed RMB 30,000 today" and "I will be back at 8 o'clock tomorrow morning, please wait a moment".
Write conclusions at the end of the article, such as "this certificate", "hereby" and "this salute".
(3) Tail
The tail, including signature and time, is located at the lower right of the text. If you are an acquaintance, you should only write your name. If you are not an acquaintance, you should write seven units, departments, departments and posts. Such as "Liu Xinwen, Manager's Office" and "Huang Meili, Librarian of Chinese Department of Zhejiang University".
Six, according to the matters needing attention to write notes
Choose the right language.
Although small, there are many kinds of articles, some of which overlap with other languages. So we must choose the appropriate language and use "letter" instead of "note". Replace "message" with "notification"; Replace "receipt" with "receipt"
(b) be concise.
No matter what kind of articles are short, don't be wordy when writing, but get to the point. Generally, you only talk about the conclusion, not the process, and solve the problem in a few words without explaining the ins and outs of the matter clearly.
(3) The handwriting is neat and the structure is complete
Although it is not an official document, it is also a common practical document. The handwriting must be neat and complete, and it must not be sloppy and short of three or four. Otherwise, on the one hand, it seems that the author does not respect people, on the other hand, it can not achieve the goal. Especially when it comes to borrowing money and paying back money, it is even more sloppy.
1, receipt
Receipt, also known as receipt or receipt, is a receipt written to the other party to show receipt when receiving money or goods returned by individuals or units. When writing a receipt, you should check the money in person first, and the quantity and amount should be capitalized. For example:
receipt
I have received a loan of Wu Bai Yuan from Comrade Wang X today.
Huizhou library accounting Shi
Handler: Qi and Ling (signature) 20** year 65438+February 18.
If you receive money and goods on behalf of a department of your unit or a person you know well, this receipt is called a receipt.
Set of
Our bureau has received three calculators and two abacus returned by the working group of Huaiyin Audit Bureau, which are in good condition.
According to this
Huaiyin bureau of culture office
Authorized Agent: Guo Xjian (signature)
July 29th, 20**
2. IOUs
An IOU is a bill written to the other party when borrowing money from a unit or individual. Generally speaking, the date of return should be stated on the receipt. When returning money and goods, you must get back the IOUs and destroy them in time to avoid getting into trouble. For example:
receipt for a loan
Today, I borrowed two desks and chairs from Taiping Village Committee and plan to return them before September 1.
Li× Peng (signature) August 3, 20**
3. IOUs
IOUs are bills that people write to each other because they can't settle some money and goods formalities immediately in economic exchanges. There are four kinds of IOUs: ① there is not enough cash when shopping, and IOUs need to be written for the credit part; (2) When returning money and goods, only a part will be returned, and the owed part needs to be IOUs; (3) When shopping, because the store is out of stock. Not giving all the goods to consumers, and the insufficient part needs to be owed; (4) When borrowing from a unit or individual, the IOU was not made for various reasons at that time, and it was necessary to make up the IOU afterwards. For example:
IOU (I owe you)
I owe Dahua Decoration Company a decoration fee of * * * 8,000 yuan only, and now I only pay 50,000 yuan. The balance of RMB 30,000.00 Yuan shall be settled before May, 20**.
Office of Gaoming Co., Ltd. (official seal)
20** year 65438+February 3 1.
4. Collar.
A receipt is a bill written to the person in charge when receiving money and goods from a unit or department. The receipt is the voucher of the issuer's settlement. For example:
collar strip
Today, I received labor insurance supplies for August from the logistics department, 14 bar of soap, 14 bar of soap, 8 towels, 8 pairs of gloves and 3 tubes of mosquito killer.
According to this
Agent: Zhang Xiaoxun, automobile class
July 24, 2000 * *
(2) Explanatory notes
First, leave a message
Personal leave is a bill to explain the situation to the relevant leading departments because of illness or inability to go to work or travel, attend meetings and other activities. For example:
(doctor's) sick note
Director Li and Gong in the office:
I can't go to work today because I have a cold and a fever. I hereby ask for leave. Attachment: Hospital certificate
Applicant: Huang Xhui (signature)
20 July 65438 * *
Personal leave slip
Comrade Gu X, secretary of the Party branch:
The office informed me that I would be sent to the provincial capital to report my work tomorrow, and I could not attend the branch meeting. Hereby ask for leave
Applicant: Zhang Xiaoping (signature)
20 August ** 18
leave a message
In daily life and work, leaving a message is an explanatory note left to the other party because you can't meet the expected person, or an appointment with someone else, but you can't go to the appointment because of something going out or sudden changes, so you need to leave a message to the other party.
A message is one of five pieces of information, which can introduce relevant information to the other party when the date is missing, the waiting person is missing or the beggar is missing, so as to avoid misunderstanding or waiting.
The prominent features of message boards are interpretiveness and openness. (1) Message board cannot be used to transmit confidential information.
The delivery methods of the message are as follows: 1. Please give it to the reception room, office or relevant personnel; Second, put the message in the other party's message package or mailbox; Third, stick it in your office, home or other places where it is easy to be found. For example:
Message board 1
Professor Bu:
I want to see you this morning. I have something important to discuss. I can't wait to see you. I'll be back at 8: 30 tomorrow morning on time. Just a moment, please.
Message from Zhou Xxin (signature)
9: 00 am on August 20th 16 * *
Message 2
Comrade Xiao Zhang:
On duty tonight, I found that the lights in the corridors on the third and fifth floors of the boys' dormitory were broken. I have to attend a meeting of the Propaganda Department of the Municipal Party Committee tomorrow morning. Please inform the comrades in the logistics department to fix the lights as soon as possible.
Please leave a message here.
Zhang× Zhong
20** Year I0 2 1 Night 1 1:00
3. Sorry
Entrustment note, also known as message note and notice note, is a note written with relevant life information and business information as the transmission content. You can ask someone to hand it over or put it in the other party's mailbox. Generally speaking, the contents of trust bills are not confidential. Nowadays, with the popularity of telephones and computers, the role of trustees is getting smaller and smaller. For example:
order
Wish X new students:
The two books you need, Guo Moruo's Reflection and Guo Moruo's Letters, have arrived. Please go to the department library and borrow Li Xli from the Chinese Department Library of Zhejiang University.
September 3, 2000 * *
Step 4 pay attention
A note is an explanatory note, which mainly introduces the situation, expresses wishes and transmits information. From the analysis of content and form, it can be seen that the note is a simplified letter, but it is not delivered by mail, but forwarded by others.
Notes also have the characteristics of openness, so you can't write confidential content on them. The note should be written neatly and clearly. In addition, the note must be concise, one thing at a time, in a few words. For example:
pay attention to
Wang x na:
To take the English test for professional titles, an English-Chinese dictionary is urgently needed (Commercial Press, 2004, 65438+February edition). Please borrow it, give it to Liu X and bring it to me as soon as possible.
thank you
Liu x hui
20 April ** 18
Note 2
Professor Wang Xtian:
20 * * On Monday, August 14, a seminar on Zhou Xsen's works will be held at 9:00 am in the conference room on the fourth floor of Xinmin Evening News. I'd like to invite you to attend. I couldn't get through this morning, so let Professor Zhu X Yuan take a message for you. I sincerely hope you can take the time.
Shunzhu
Cheyenne.
Xinmin Evening News Agency Supplement Department Gold X
August 20 1 1 * *