Personal office function module mainly plays an auxiliary role in OA system, and the office functions that OA system can realize mainly include:
1. Realize the function of OA system to-do list.
To-do function module focuses on the work and transactions that users currently need to deal with. It includes most modules of the system, such as mail, message, scheduling, writing and reading. After the user logs into the system, all kinds of to-do items are classified and listed. Click on the corresponding link to enter the corresponding page, which can guide the user to complete the work.
2. Realize the scheduling function of OA system.
The main function of the scheduling function module is to facilitate individuals to arrange their daily schedules, and to facilitate leaders to arrange and supervise their subordinates' work tasks, mainly including setting various types of personal schedules and viewing them by day and week in a calendar way. Authorized users can also arrange schedules for others.
3. Realize the work log function of OA system.
Web-based work log module can be set to three levels: private, restricted and public * * * for users, department heads and all employees to see. It is convenient for personal summary, superior inspection and sharing work experience with colleagues. Mining tacit knowledge is a means of knowledge management. Users can add, delete and modify multiple logs at will. Looking through the calendar to view the log of any day, you can also search the log by date and keyword to further improve the function of OA system.
4. Realize the personal setting function of office automation system.
It is mainly used to set personal information, view and set user's personal password, and realize the function of modifying basic information such as user's name and contact information. Users on business trip and vacation can set corresponding status, which is convenient for the management of OA system office process.
Module 2, network communication function module
Network communication is the main means and method to realize the timely circulation of enterprise information, information sharing and collaborative office in OA system function module. The functional module adopts advanced office equipment and reliable equipment management measures, and provides communication modes such as e-mail and instant messaging, which facilitates the realization of collaborative office.
The mail function of 1 OAS
WEB-based mail system can be used inside and outside the company, and each account automatically has an email address, which can receive, send and reply emails and hypertext emails. Users can establish a tree-like mailbox directory, and can select email addresses in combination with the address book to realize single or group mail. Provide email search function, which can integrate other email accounts into this system for unified management.
Network communication of functional modules of office automation system
Network communication of functional modules of office automation system
2.OA system instant messaging function
Send messages to online users and offline users through the WEB. Online users will be prompted immediately, and offline users will be prompted when logging in. This is also the main way for OA system to share information.
3.OA system address book function
This address book integrates three parts: personal address book, public address book and internal address book. Can be used independently, and can also be called by modules such as mail and workflow. This function module supports ordinary users to add communication information to the personal address book of OA system; Authorized users to add personnel communication information in the public address book. The internal address book stores the communication information of all users who use this system to realize the communication function of OA system. The classified management of contact groups and contacts can be realized in the corresponding address book.
Module 3, Public Information Function Module
OA system provides an information publishing and sharing platform in the public information column function module, which meets the information exchange needs between individuals, superiors and subordinates, and collectives.
1. bulletin board module
Used to publish the public information of the unit, such as news and leaders' speeches. The bulletin board can set up multiple columns for the use of departments or all employees. Authorized personnel can publish management articles in the corresponding columns.
2. Forum module
OA system provides an interactive platform for employees. Employees can discuss various problems in their work and life here. Promote problem solving and strengthen personnel communication. The forum can set up multiple forum areas, and multiple pages can be set below the forum areas, where users can raise topics and participate in discussions; The forum area and layout are managed by the forum administrator; Each page can be moderated by the administrator, who is responsible for managing this version of the article.
3. Online survey function module
Office automation system provides a new and quick investigation method. In this OA system function module, authorized personnel put forward the contents to be investigated and set options. Users can vote and comment after logging in. Multiple surveys can be conducted at the same time; You can register or be anonymous; The results are displayed graphically.
4. Rationalization suggestion module
OA system provides a convenient channel for users to put forward reasonable suggestions to unit leaders, where users can put forward various opinions and suggestions and submit them to leaders.
5. Knowledge management function module
OA system provides a platform for users to enjoy all kinds of knowledge within the company. After laws, regulations, technical documents and other materials are added, it is convenient for data management and information sharing. The knowledge center is divided into two parts: individual and public, which limits the scope of information. The main functions include creating, modifying and deleting directories and files; Have reasonable and strict authority control.
6. Postal code area code management
It is convenient to inquire the telephone numbers, postal codes and area codes of important cities, municipalities directly under the Central Government and important international cities in all provinces and autonomous regions. At the same time, it supports reverse query.
7. Website link function
Provide users of OA system with the function of collecting websites, which is convenient for * * * to enjoy websites.
Module 4, OA system workflow
OA system workflow is simply an OA system process in which a group of people complete all the work and work flow (interaction) of a certain business in multiple steps. Almost all business processes are workflows, especially the approval and circulation of office documents. OA system process, that is, each work is initiated by the initiator (such as the document drafter) in the form of a process, processed by this department and other departments (such as countersigning), and finally reaches the end of the process (such as issuing documents, filing and warehousing). Specific processes and system functions include:
1. post management
The post management function of OA system supports online processing of internal and external official documents such as drafting, examination and approval, audit, issuance, release, filing and inquiry, and realizes the OA system flow set by enterprises. The design of document circulation refers to the relevant standards of ISO9000 system on document control to ensure its controllability at all stages, and record its issuance, invalidation and filing operations. In this process, OA system can realize online modification of Word and EXCEL files, and OA system can also provide digital signature and electronic signature technology.
2. Document circulation
OA system supports drafters to easily import documents in WORD form from other application software and management systems. After the manuscript is approved, it will become an official document, which can be printed or distributed, published and archived by authorized personnel. In the process of document circulation, authorized personnel can modify the document, fill in comments, and veto it. OA system reduces the labor cost, so that the designated recipients (submitters) of documents can automatically receive the documents after logging into the system, and readers can sign their opinions and circulate the documents to other personnel in the department according to the situation. Managers can supervise and remind all kinds of documents being circulated in the system in real time. OA system can check the distribution, archiving and invalidation of files; You can check the reading situation of documents of various departments.
3. Receipt management
OA system completes the registration, management, planning, marking, custody and marking of external official documents of the unit, and can complete the whole process of filing and query. Its principle is similar to post management. Like publishing, it supports flexible process definition, file submission, return and termination, and provides strong access security control. Using workflow engine technology, users can realize the functions of OA system, such as customizing daily office and business processes, such as work requests and processing business documents.
What are the functions and values of OA office software in enterprises and institutions? Convenient communication In fact, in that era when mobile phones were more popular, all kinds of mobile devices were essential in daily life. Mobile OA system not only has the effect of real-time updating, but also can check the information in the address book, and even push some agency work and news announcements of the company to employees' mobile phones. Important official documents can not be handled correctly because of business trips, and can achieve the effect of efficient office work anytime and anywhere, making it easier for employees to communicate and cooperate.
Work anytime, anywhere
Compared with traditional office, oa system can effectively improve the different office efficiency of enterprises and quickly break the limitation of traditional office hours. Whether it is the payment of information, the submission of tasks or the approval of enterprise processes, it can be done through mobile phones, which can not only reduce management costs, but also save time and effectively improve the office management efficiency of enterprises. It is also very good for enterprises to effectively achieve better office results.
Strengthen enterprise supervision
When using OA system, it can effectively expand the strength of enterprises, improve the efficiency of office management quickly, facilitate the supervision of enterprises on various work, and make all departments have the ability to cooperate. For these people who often need to go out to work, using OA system has a more convenient effect, which can be operated anytime and anywhere, and can also meet the needs of office, without worrying about affecting their work, which has long been an inevitable development result.
With the gradual development of internet technology, OA system has become a change in people's office habits, and it has begun to develop in the direction of mobility. In fact, in order to meet the needs of all people, it is very important for enterprises to know what application value they have in their daily choices.