The third section discusses the making of packing list/weight list in the terms of the letter of credit.

In the documentary letter of credit business, although there are not many requirements for packing list or weight list in the terms of the letter of credit, its importance cannot be ignored. When making packing list or weight list, we should pay attention to the following issues:

I. Questions about the name of the document, the name of the goods/contract number and the mode of transportation.

The name of the document and the name of the goods must comply with the provisions of the letter of credit.

The name of the document here refers to the header (or title) of the packing list or weight list, while the name of the goods is the description of the goods (abbreviated as the name of the goods or the name of the goods). In practice, there are the following terms of the letter of credit regarding the name of the packing list or weight list and the name of the goods:

Example (1): packing list in triplicate.

Example (2): Packing and weight list in 6 copies.

Example 3: Weight list and packing list in triplicate.

Example (4): Packing weight and size list in triplicate.

Example (5): Product description:-Shell carving pictures.

Example [6]: According to the sales confirmation No.9870113DD.25.10.99 pH., the attached copy is only related to the description and details of the goods and constitutes an integral part of the letter of credit.

Cases (1) to (4) all involve the names of packing lists or weight lists, but they are expressed in different ways. For example, the file name in case (1) is Packing List, the file name in case (2) is Packaging and Weight List, and the file name in case (3) is Weight List and Packing List. Example (4) is "packing-weight and size list", which is stipulated by the importer according to the packing needs of imported goods. When preparing documents, such as (1), the "packing list" should be displayed on the document name (or title); For example (2), the document name should be marked with "packing and weight list"; Example 3 should show "weight description and packing list"; Example (4) shall be marked with "List of Packing Weight and Size", and words shall not be changed or added or subtracted at will. For example, "weight list and packing list" in example (3) cannot be changed to "packing list and weight list" or omitted as "weight and packing list", although their meanings are the same or similar. In case [6] and case [6], the name of the goods or the description of the goods are mentioned respectively. The difference is that the name of case [6] is only "shell carving picture", while the description of the goods in case [6] does not give a specific name, but requires a detailed description of the goods according to the contract attached to the letter of credit, which is stipulated by the importer according to the contract. When making documents, for example (5), you can mark "Shell Carving Pictures" in the name column of the packing list or weight list; For example, in [6], you should refer to the name of the goods in the attached contract or directly indicate "as shown in the invoice" in this column. The name of the packing list or weight list can be used as the name of the bill of lading (see the method of filling in the name of the bill of lading for details).

The contract number and mode of transportation shall be consistent with the requirements of the certificate.

The contract number refers to the contract number signed by the importer and exporter, such as "NO.9870 1 13" in the above example (6), and the specific time is often added later, such as "DD". 25. 10.99 "to distinguish other contracts. Means of transport refers to the means or tools (generally including cars and ships) for transporting goods shown on invoices, bills of lading or certificates of origin. In practice, the requirements for these two items (contract number and mode of transportation) in L/C terms are often found in invoice terms, goods description and shipping terms (not listed in detail here to simplify the text). When making documents, if the certificate has a contract number, you can mark the specific contract number in the contract number column of the packing list or weight list, otherwise you can leave it blank; Regarding the mode of transportation, you can refer to the invoice or certificate of origin (there is no need to go into details here).

Two. Issues related to the date of issue, destination/consignee and marks and numbers.

1. The opening date and destination should be in accordance with the provisions of the letter of credit.

The date here refers to the date of issuance of the packing list or weight list, which cannot be later than the shipment date of the bill of lading, but it can be the same day, usually the invoice date. The destination refers to the destination port or final place where the goods will arrive, usually taking the unloading port or delivery place of the bill of lading as the destination. In fact, the terms of the letter of credit rarely require the date and destination of the packing list or weight list. When making documents, the date of issuance of packing list or weight list can be filled in according to the date of invoice or the date of bill of lading; The destination column can be filled in according to the unloading port of the bill of lading. For example, the unloading port of the bill of lading is "Antwerp (Belgium)" (Antwerp, Belgium), which can be entered correctly.

The consignee of the goods and marks and numbers must meet the requirements of the certificate.

Consignee refers to the buyer who receives the goods. It may be the applicant of the letter of credit or the final buyer designated by it, depending on how the certificate stipulates. Generally, you can refer to its requirements for the consignee of bill of lading or certificate of origin. And the goods mark (mark &; Number) is a packing mark or a shipping mark, or refer to the requirements of the bill of lading, certificate of origin or other documents. In practice, the terms of the letter of credit rarely require that the shipping mark be indicated on the packing list or weight list (therefore, it is omitted). When making documents, the consignee column of the packing list or weight list can be filled in according to the consignee of the bill of lading or certificate of origin, or it can be changed to "consignee": (consignee:), and then the name and address of the applicant should be stamped (note: the change needs to be confirmed with a correction stamp) (when the letter of credit requires the submission of a neutral packing list or weight list, this column can display a neutral header, such as "To the person who may be involved". The marks and numbers column of the goods in the packing list or weight list can be filled in according to the marks and numbers of the bill of lading, certificate of origin or other documents. If there is no marks and numbers, please leave it blank.

Three. Issues related to package type, specification, quantity, size/number of documents and document signing.

The type, specification, quantity and size of the package shall not violate the provisions of the letter of credit.

Packaging type refers to the types of goods packaging, specification refers to the sizes of various types and models in goods, quantity refers to the total number of boxes or total weight of goods, and size refers to the spatial volume of goods (including length, width and height), which is an essential element in the transportation, storage and handover of goods. In practice, the following letter of credit terms are usually used for the type, specification, quantity and size of goods packaging:

Example (1): The packing list shows the number of packages/cartons/rolls/pallets and the independent contents of each package/carton/roll/pallet.

Example (2): The packing list must show the complete specifications of the inner package and the contents of each package in detail, and indicate the date, invoice number, marks and figures, type of packaging unit, total number of packages, number of units, gross weight, net weight and description of the goods.

Example 3: Packing/weight list showing net weight, gross weight and size in duplicate.

Example 4: Detailed packing list in triplicate, showing gross weight, net weight and dimensions.

Example (5): Packing list _ 2 copies, showing all the details of the goods, packed in 1 layer polypropylene woven bag, each bag has a net weight of 50kg, and each bag has a net weight/gross weight and size.

Example [6]: The packing list shows the gross weight, volume and contents of a single carton, and it is confirmed that the outer carton has been marked according to the advance invoice.

From case (1) to case (6), the packing list or weight list is required to show the packaging type, specification, quantity and size of the goods, but there are differences. For example, the situation (1) requires that the total number of packages, boxes, rolls and plates of goods and the number of packages, boxes, rolls and plates be displayed; Example (2) It is required to show the specifications of the inner package of the goods and the detailed quantity of each package, and indicate the date, invoice number, shipping mark, figure, package type, general package number, unit number, gross weight, net weight and description of the goods; Examples (3) and (4) require gross weight, net weight and size to be displayed; (5) It is required to show the packing details of the goods, including two layers of kraft paper inside and one layer of polypropylene fiber outside, each bag has a net weight of 50kg, and the net weight, gross weight and size of each bag; It is required to show the gross weight, volume and quantity of each box, and prove that the outer box has been marked according to the proforma invoice. This is stipulated by the importer according to the characteristics of imported goods and the needs of transportation and sales. When making documents, for example (1), please indicate the total package, boxes, rolls and trays of goods and the number of packages, boxes, rolls and trays in the blank space of the packing list or weight list as required; For example, (2) the internal packaging specifications of the goods and the detailed quantity of each package should be indicated, and the date (generally including the production date and effective date of the goods), invoice number, shipping mark, figure, packaging type, general packaging number, unit number, gross weight, net weight and description of the goods should be indicated; Box (3) and box (4) shall be marked with gross weight, net weight and size respectively (for example: gross weight: 202 10 kgs, net weight: 16, 168 kgs, size: 31.06m3); ); For example, (5), the main contents can be repeated, such as: "packed with 1 layer polypropylene woven bag at 50 kg/g, packed with two layers of inner kraft paper", with the name of the goods indicated in front and the specific values of net weight, gross weight and size of each bag indicated behind; For example, in [6], the gross weight, cubic dimension (including length, width and height) and quantity of each box should be indicated, and it should be proved that the outer box has been marked with the shipping mark according to the pro forma invoice.

3. The number of copies and signatures of documents shall meet the requirements for issuing certificates.

The number of documents here refers to the number of copies issued by the packing list or weight list, while the signature of the document refers to the name and signature of the single person. In addition, there are some clauses that require proof of certain items or contents on the packing list or weight list, and these clauses need to be implemented. In practice, the following letter of credit terms are usually used to limit the number of copies and signatures of packing lists or weight lists:

Example (1): weight certificate and packing list in duplicate.

Example (2): 1 original and 2 copies packing list, indicating the total gross weight/net weight and size of each packaging unit.

Example 3: Packing list in duplicate issued by the factory.

Example (4): Packing list duly signed by beneficiary in quadruplicate.

(5) Packing list issued by beneficiary in quintuplicate.

Example [6]: Packing list in quadruplicate, all of which must be signed by hand.

Example 7: One original and one signed packing list showing the country of origin.

Example 8: A packing statement issued by the beneficiary, confirming that no straw, wood or bark is used as the packing material in the container, and that the container has been cleaned, and there are no residues of previous goods and materials from animals or plants.

Cases (1) to (7) mentioned the number of copies of packing list or weight list, but there are differences. For example, the number of copies in case (1) is "in duplicate", the number of copies in case (2) is "in duplicate 1 original" (one original is in duplicate), and the number of copies in case (3) is "in duplicate". The number of copies of Examples (4) and (6) is "in quadruplicate" (four copies), and the number of copies of Examples (5) and (7) is "one original and one copy" (one original and one copy), which shall be stipulated by the importer according to the needs of business filing. When making documents, such as (1), two originals ("copy" here is the original solution) should be submitted; For example, (2), the original 1 copy and 2 copies are required; For example (3), two originals should be submitted; In cases (4) and (6), four originals shall be submitted; For example (5), 5 originals shall be submitted; For example, one original and one copy should be submitted at a time. It should be noted that the original should be marked with the word "original", and the copy need not be marked. Cases (3) to (7) involve the signing of packing list or weight list respectively. Slightly different, case (3) requires the packing list to be issued by the manufacturer, cases (4) and (5) require the beneficiary to sign the packing list, and cases (6) and (7) only emphasize the manual signing or signing, without specifying who will issue it, which is the importer's trade habit. When making documents, such as (3), the packing list should be issued by the manufacturer of the goods (sometimes the beneficiary can also be issued as the manufacturer, but it needs to be marked as the manufacturer); For cases (4) and (5), the packing list can be directly issued by the beneficiary and formally signed (including the name of the beneficiary and the signature of the person in charge or its authorized person); For cases [6] and [7], the packing list can generally be issued by the beneficiary (when the letter of credit accepts documents from a third party, it can also be issued by any third party, but it should be noted that its signature is handwritten). In addition, clauses that require showing or proving specific contents, such as examples (7) and (8), should be taken seriously. For example, Example (7) requires showing the origin of the goods, and Example (8) requires proving that straw, wood or bark are not used as packaging materials for the container, and that the container has been cleared of the previous cargo residues, and the raw materials come from the origin of animals and plants. This is the importer's requirement for import declaration and health inspection of goods. When making documents, such as 7, the origin of the goods should be indicated on the packing list; For example, (8), the following sentence should be added: "We are here to ensure that the container is not made of straw, wood or bark, and the container has been cleaned, and there are no residues of previous goods and materials from animals or plants. And signed by the beneficiary. In this way, we can ensure that the documents are consistent.