In order to send e-mail on the Internet, you must have an e-mail address and password. Your email address is used to receive emails. The host to which the user is connected uses this password to check the account. Of course, you need to know the email address of the recipient. The structure of e-mail address is: the user's account is prefixed with an @ symbol, and then the e-mail address of the host connected to account A is prefixed. The user account can be selected by the user, but it needs to be approved by the LAN administrator or your ISP. The user's account is selected by himself, which is easy to remember and recognized by the LAN administrator or ISP to ensure its uniqueness and effectiveness. Internet mail is available 24 hours a day. The speed and distance of mail transmission have little to do with it. Although the distance has little influence, the content of the letter has a great relationship with the speed of mail transmission, generally not exceeding 50 K. Long messages should be transmitted by compressing documents.
Advantages of e-mail
Compared with ordinary letters, e-mail has the following advantages:
Fast: After sending an email, it only takes a few seconds to send it to the email address of the email recipient through the network.
Convenient: writing, sending and receiving emails are all done automatically by computers, and there is no time and place limit for both parties to receive emails.
Cheap: Sending an email costs only a few cents on average, which is cheaper than ordinary letters.
Reliable: each email address is unique in the world, thus ensuring that the email is accurately sent to the recipient's mailbox according to the address entered by the sender.
Rich in content: E-mail can not only transmit text, but also transmit various types of files, such as sound and video.
Common terms in e-mail
In the process of using mailbox and sending and receiving e-mail, there are the following common terms:
Toll mailbox: refers to the user account and password obtained through payment. The charging mailbox has the characteristics of large capacity and high security.
Free e-mail: refers to a kind of free e-mail provided by the website to users. Users only need to fill in the application materials to get their own user account and password. It has the characteristics of free payment and convenient use, and is a widely used communication method.
Recipient: the recipient of the mail, equivalent to the recipient.
From: Generally speaking, the sender of an email is the user himself.
Cc: When a user sends an email to the recipient, he will copy it to another person. In this cc mode, the "recipient" knows who else the sender copied the message to.
Bcc: When a user sends an email to a recipient, he secretly sends it to another person, but all the "recipients" will not know who the sender sent the email to.
Subject: The title of this email.
Attachment: an attached document or picture sent with an email.
Application and use of e-mail box
You must apply for an e-mail address before sending and receiving e-mail.
Get a mailbox by applying for domain name space
If you need to apply for an email address to an enterprise or institution, you often need to send some documents or materials, and there are certain requirements on the number, size and security of the email address. You can apply for a domain name space, that is, the home page space, on the website that provides this service (such as the World Wide Web enterprise network), and you will be provided with a certain number and size of emails during the application process, so that others can better visit your home page. This kind of mail application needs to pay a certain fee, which is suitable for groups or units.
Apply for a paid mailbox through the website.
There are many websites that provide e-mail services. If users need to apply for a paid email address, they only need to log in to the corresponding website, click on the hyperlink to provide the email address, and fill in the information according to the prompt information to register and apply for a paid email address.
Apply for free email through the website.
Free email is a widely used means of online communication at present, and its application method is the same as that of paid email. Just choose to apply for free email, and then complete the information according to the prompts.
Use of mailbox
After the email application is successful, log in to the website where the email address is located (the website where the email address is applied), then click the "Mail Center" or "Mail" hyperlink, enter the user account in the "User Name" text box, enter the password in the "Password" text box, and click "Login" button to enter the email address.
After entering the mailbox through the website, click the corresponding hyperlink to send and receive emails. This method is suitable for sending and receiving emails with less content, which is commonly used by individuals. In addition, the sending and receiving of e-mail can be realized by e-mail sending and receiving software, which is suitable for enterprises and institutions that send and receive a large number of e-mails and often need to send and receive some attachments. The following mainly introduces sending and receiving emails through software.
Writing and sending e-mail using Fox mail
At present, the commonly used software for sending and receiving emails is Outlook and Foxmail, and their usage methods are similar. Foxmail is free software, which can be downloaded from the Internet and then installed.
You must set up an account before writing and sending emails with Foxmail. There are two ways to create an account. One way is to start Foxmail for the first time, and Foxmail will give a user guide. The specific operation steps are as follows:
Click Next, enter the user name in the User Name text box in the pop-up dialog box to distinguish it from other users, click Select to select the email path, and click Default to use the default path as the email path.
Click Next, enter the name to use when sending the email in the Send Name text box in the pop-up dialog box, and enter the email address to use when sending the email in the Email Address text box, so that the recipient can reply to the email.
Click [Next] to open the dialog box, and enter the password of the email address in the [Password] text box.
Click [Next] to pop up the prompt box of account setting completion. Click [Finish] to enter the Foxmail operation interface, and you can see the newly set account. Another way to set up an account is that if Foxmail is installed on the user's computer, you can add account settings in the pop-up wizard dialog box by selecting the [Account]> New menu command after startup.
Microsoft Outlook Express has achieved global online communication on the desktop. Whether exchanging emails with colleagues and friends or joining newsgroups to exchange ideas and information, Outlook Express will be your most effective assistant.
Manage multiple mail and news accounts
If you have multiple mail or news accounts, you can use them in the same window. You can even create multiple users or identities for the same computer, and each user has his own mail folder and address book. The function of creating multiple accounts and identities will make it easy for you to distinguish between work emails and personal emails, and users will not interfere with each other.
Browse e-mail easily and quickly
The mailing list and preview pane allow you to read a message while viewing the mailing list. The folder list includes mail folders, news servers and newsgroups, which can be easily switched to each other. You can also create a new folder to organize and sort messages, and then you can set a message rule so that messages that meet the requirements of the rule will be automatically placed in the specified folder. You can also create your own views to customize how messages are viewed.
Save messages on the server for viewing on multiple computers.
If an ISP uses an IMAP mail server to receive mail, it can read, store and organize the mail in the server folder without downloading the mail to your computer. In this way, you can view the mail from any computer that can connect to the mail server.
Use the address book to store and retrieve e-mail addresses
Simply reply to the email, import from other programs, type directly, add from the received email or search in the popular Internet directory service (white pages), and the name and email address can be automatically saved in the address book. Address Book supports Lightweight Directory Service Access Protocol (LDAP), so it can access Internet directory services.
Add a personal signature or stationery to the mail.
Important information can be inserted into the sent mail as part of a personal signature, and multiple signatures can be created for different purposes. If you need to provide more detailed information, you can also add business cards. To make the message more beautiful, you can also add stationery patterns and backgrounds, or change the color and style of the text.
Send and receive secure mail.
You can use a digital ID to digitally sign and encrypt messages. Digitally signing the message can make the recipient confirm that the message is really sent by you, while encrypting the message can ensure that only the designated recipients can read the message.
Find newsgroups of interest
Do you want to find the newsgroup you are interested in? You can search for newsgroups that contain keywords, or browse all valid newsgroups provided by newsgroup providers. After finding the newsgroup you want to view regularly, you can add it to the list of subscribed newsgroups and read it again.
View newsgroup conversations effectively.
You can view newsgroup messages and all their replies without having to view the entire mailing list. When viewing a message list, you can expand or collapse the conversation to find the messages you are interested in, or you can use the view to display only the messages you want to read.
Download newsgroups for offline reading.
In order to make effective use of online time, you can download emails or the whole newsgroup, so that you can read emails without connecting to an ISP. You can download the message header for offline viewing and then mark the message you want to read; In this way, Outlook Express will download the text of these messages the next time you connect. In addition, you can write an email offline and send it out the next time you connect.
The following describes how to configure Outlook.
Select the OutlookExpress project in the Program submenu of the Start menu to open OutlookExpress.
Generally, OutlookExpress has a letter for the first time, which is a letter from the OutlookExpress development team to the users. Select the [Account] command in the [Tools] menu, and the email you applied for will be listed in the pop-up dialog box. If you want to apply for another email account, click [Add] and select [Email] to pop up the wizard dialog box. Enter your e-mail display name and the name seen by the people who receive your e-mail in the Display Name column, and then click [Next]. In the new dialog box, select [I want to use an existing email address]. You can enter your email address in the email address box below, or you can select [I want to apply for a new account], but this can only be applied to the email address provided by Hotmail. Because there are many free mailboxes in China, it is suggested to apply for a mailbox at some sites that provide free mailboxes first, and then select the first option in this dialog box. Click [Next], and the server for receiving and sending mail will be set in the dialog box that appears. You can set the server used for your email address, or you can set it as another server (note: if the server setting is different from that of your email address, it may affect the speed of checking emails).
If you are not satisfied with the original settings, you can click Back to modify them in the previous dialog box. Otherwise, click Next to set the account and password for logging into Outlook (remember, Outlook is divided into users, and you can't use the other person's Outlook to receive emails in different user interfaces, so be sure to remember the password). Continue to set the next step, and the completion prompt box will appear. Click Finish to finish the setup.
At this point, you will see that the mailbox you just set has been added to the mailbox list. Click the [Close] button to exit the dialog box.
Configure OutlookExpress window
You can set the window display of OutlookExpress, mainly in the view menu bar. In the [Current View] option, you can choose to show all messages or hide all messages. Whether the messages in the view are hidden or not depends on the item you choose.
Select the [Arrange] item to decide how to arrange the received messages that have not been deleted. The main arrangement methods are: priority, attachment, sender, label, subject and receiving time.
You can also choose the [Layout] command and select the information to be displayed in the Outlook window in the [Window Layout Properties] dialog box. Click an item, and a [V] will appear in the small box in front of it, indicating that the information will appear in the window. Click it again to deselect it. After selecting the Toolbar option, you can customize the toolbar.
So you can choose a window form with your own characteristics according to your own preferences.
Send and receive mail.
send a mail
Click the [E-mail] button in the standard button bar to display the drop-down menu. Select the [New Mail] command to open the [New Mail] window, and specify the recipient of the message in the [To] box, usually the email address of the recipient. If an address book has been established, you can also select the recipient through the address book, and the information in the recipient box is the name of the recipient. In the CC box, specify other people who will receive this email at the same time, usually the corresponding email address. If an address book has been established, you can also select the cc target through the address book. At this point, the information in the CC box is the names of other people who received the email at the same time. When specifying multiple different email addresses in the same box, please separate them with commas or semicolons. Type the subject of this e-mail in the Subject box and briefly describe the purpose of this e-mail. For the above four items, only [Recipient] information is needed. Then type the contents of the email in the space below the window, which constitutes the body of the email. When creating a long message, you can execute the Save command on the File menu at any time to save the message you are creating in the Drafts folder in the OutlookExpress window. For the mail saved in the [Draft] folder, you can double-click the [Draft] icon in the window at any time to open it in the mail window for modification.
For users who have finished but don't intend to send email for the time being, you can execute the [Send Later] command in the [File] menu to save the email in the [Outbox] folder. For messages saved in the Outbox folder, you can click the [Send and Receive] button on the toolbar to send them at any time. If you want to send this email immediately, please click the [Send] button.
Note: Executing the [E-mail] command in the [New] submenu of the [File] menu is equivalent to the above steps. Execute the [Mail] command in the [Go] menu to open the Outlook Express window. Clicking the [New Mail] command is equivalent to the above steps. Double-clicking the OutlookExpress icon on the desktop will also open the Outlook Express window, where clicking the [New Mail] command is equivalent to the above steps.
The buttons commonly used to write emails in the toolbar have the following functions:
Send: immediately send the message to the recipient specified in the [To] or [Cc] box.
Cancel: Undo the operation just performed.
Cut: Cut the selected email content and send it to the clipboard.
Copy: Copy the selected message content and send it to the clipboard.
Paste: Paste the contents of the clipboard to the insertion point.
Check: When the name typed in the [To] or [Cc] box is incomplete, check the items in the address book window to find the complete name, and put the found name or email address in the corresponding box.
The format toolbar is used to format the contents of the mail. The commonly used buttons are as follows:
Font Size: Select the font size of the message body.
Bold: Bold the selected message body.
Italic: Italic displays the selected message body.
Underline: Underline the selected message body.
Font Color: Specifies the text color of the selected message body.
Paragraph style: helps users easily edit the paragraph format of letters. When you want to edit the paragraph format, just select the format from its drop-down menu.
Bullet format: Click to automatically add symbols to the letter content.
Number format: click to automatically add symbols, such as [1. ] to the content of the letter.
Receive mail
Outlook will help you automatically receive new mail when you are offline. Open OutlookExpress and view the Outlook Express window. If you receive a new email, Outlook will remind you in the window that you have received a new email. Click the Inbox folder, click and select the email you want to read at the top of the window, and the email content will be displayed at the bottom. If you want to read email in a separate window, just double-click the email you want to read in the OutlookExpress window.
Usually, you read an email when you know that you have received a new email. If you want to review some precious emails after a certain period of time, you can choose these emails to read in your inbox without deleting them.
Reply to e-mail
Answering an email is the same as writing an email, but the reply is written for the received email, so the steps can be simplified. To this end, first, under the [Inbox] folder of OutlookExpress window, select the message to reply, click the [Reply to Author] button in the toolbar in the dialog box that appears, and then open the [Reply] window, which is almost the same as the [New Mail] window, except that the [Recipient] (that is, the email address of the original sender) and the subject have been automatically generated, and part of the contents of the email body area have also been automatically generated. You can type new text and edit the automatically generated text.
If you want to reply to the sender and all the people listed in the CC edit box, please execute the Reply All command on the Mail menu or click the Reply All button in the toolbar.
Forwarding is like writing a reply. To forward mail, first display the received mail in the item area of the inbox, click and select the mail to forward, and then execute the [Forward] command in the [Mail] menu, or click the [Forward] button in the toolbar. At this point, the [Forward] window opens. The difference between this dialog box and the [Reply] window is that the [Recipient] (that is, the email address of the original sender) is not automatically generated, but part of the contents of the subject and letter are generated, including the body of the original email, the inserted attachment, the sender, the sending time and other information. You need to enter the recipient, you can also enter a new email body (such as the reason for forwarding the email and what kind of answer you want to give after receiving it), and you can edit the automatically generated body.