Because the upper text should be signed by the person in charge of the writing organ, and the signature position is on the same horizontal line as the font size of the writing organ, the font size of the writing organ cannot be placed in the middle position, but should be moved to the left edge of the editing center, leaving a character mark. The person in charge and his signature leave a word mark on the right edge of the center. The name of the issuer should be in 3 # italics. Publisher and publisher names are separated by colons. If there are several units working together in the previous article or the next article, the format is the same as that in the previous article and the next article. In the column of the name of the issuing organ, the names of multiple organs should be arranged in order, followed by the word "document" and placed in the center. If there are too many joint writing units, it is necessary to ensure that the home page has a text. If it cannot be guaranteed, the font size of the name of the issuing authority will be reduced. In the joint writing, the organizer should be ranked first. When writing jointly, the signature of the unit leader is consistent with the name of the organization. At this time, the red inversion line moves down.
When multiple units jointly write, there is only one document number, that is, the document number of the organizer.
The following joint article does not need to indicate the publisher and the publisher's name, so its symbol should be listed in the middle.
The main area includes official document title, main sending organ, text, attachment, seal of issuing organ, written date, remarks and other columns.
The official document title logo is centered and symmetrical in the position of two blank lines under the red reverse line. If there are too many words in the topic, you can divide it into one, two or three lines. The font size is number 2.
The identification of professional titles generally includes three elements, namely, the name, reason and language of the issuing authority. Among them, in addition to the term "request for instructions", the name of the issuing authority may sometimes be omitted. When identifying the name of the issuing authority, the full name or standardized abbreviation should be used. The theme of the official document should be highly summarized as a concise paragraph, explaining the main points of the full text. The language shall be marked according to the document 13 specified in the new method.
When identifying the title, we should not only pay attention to the beauty and symmetry, but also pay attention to the words in the title and the references to the title, names and numbers. In addition to quoting book titles or political terms, there is generally no need to mark punctuation marks in book titles.
The main sending organ is also the receiving organ. Full name or standardized abbreviation of recognition organ. The logo of the main delivery organ is blank under the title, with the logo in the top box on the left and a colon after it. If you encounter too many main delivery agencies, you should pay attention to the need to ensure that the home page has a text. In this case, the main sending agency can mark several in this column, followed by brackets, to indicate that the other main sending agencies see the disk record, and then put the rest of the main sending agencies in the disk record and "cc" the previous line.
The text is marked with two words on the left side of the next line of the main delivery organ. The text requires concise and clear words, correct and general words, and two words are left blank at the beginning of each natural paragraph.
Numbers in the text should be identified by Arabic numerals, and all measurement units should be metric units. However, when identifying ordinal numbers in words, their numerical identification is still capitalized in Chinese. Such as "Up and Down" and "Colorful".
Effective identification of official documents with seals. But pay attention to anti-counterfeiting when printing. In addition to ink anti-counterfeiting, the position of the seal is very important, and there is no content between the seal and the text, so the distance between the seal and the text is controlled within 3 ~ 5 mm Because this position is difficult to grasp, it can be controlled to stamp within the next line of the text. In this way, it is not easy to add text content under the text, ensuring anti-counterfeiting. In addition, it is required that the seal must be stamped with the writing time, that is, the seal should be stamped with the words written year, month and day to prevent blank seals.
Written time refers to the time when official documents are issued with the approval of leaders. Its year, month and day should be marked in Chinese capitals in the official documents of the state administrative organs, that is, "200 1 year1month 2 1 day", which cannot be called "200 1 year1/kloc-" This is a special requirement. The year, month and day of a general official document are marked on the right side of the picture and text, with four words from right to left.
In the case of writing by two companies, the year, month, and day marks are 7 words from the left and right of the board line, and the middle mark is ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××
Attachment If there is an attachment in the official document, a colon should be added after the word "attachment" is marked on the left side of the text, and the contents of the attachment should be marked after the colon. Identification of attachment names without punctuation marks. If the content of the attachment name is too long to be recognized in one line, if four lines are needed, it should be recognized in the next line of the text. Not identified under "Attachment" or serial number. If there are several attachments, you can identify the serial numbers of the attachments and the contents of each attachment after the colon, and arrange them in order. If there is an attachment, it should be stamped with the seal under the attachment logo and indicate the time. Its position is the same as that of the text.
The remarks column is the content that cannot be expressed in the text, but the matters that need to be explained are indicated in the remarks column. When marking, put brackets. For example, "contact person" and "contact telephone number" in the language of "request for instructions" can be marked as (contact person: xx contact person: xx contact person: xx contact person: xx contact person.
The contents of the version record include subject words, main delivery, copies, printing instructions, etc. Version notes should generally be placed at the bottom of the last page of the official document, all in even pages. Generally, page numbers are not numbered. However, if the text is on the same page, you can make pages, and different pages are not numbered. Each column in the version is separated by a thick black solid line.
Subject words are marked in bold font No.3 at the top of the version record, marked by the upper left and left version line, followed by a colon. The colon is followed by a keyword phrase. Subject words and phrases need not be separated by punctuation marks, but should be separated by a blank word. The phrase is recognized by the third small label song Hippo Little Chef.
When there are too many main delivery mechanisms in the text, move to this sign, and its position is on the next line of the subject word. When marking, one word is left and one word is right, marked as "main delivery", and a colon is added after the main delivery. The name of the main delivery organ shall indicate the full name or standardized abbreviation. Major delivery agencies should be separated by commas.
The mark "CC" of the CC authority is marked below the main delivery or subject words, and its identification method is the same as that of "main delivery".
The printed instructions are marked with one word on the left and right sides of "CC" on the next line, with the unit where the document was printed on the left and the year, month and day (Arabic numerals) on the right.
If each unit wants to further mark the reviewer, proofreader and number of copies printed, it can mark it on the next line of the printing unit, but it is required to mark it evenly and symmetrically.
Cancel the "this page has no text" sign and enhance the anti-counterfeiting of official documents.
In the past, there were not many pages left at the end of official documents, so it was impossible to stamp the year, month and day. At this time, we must put the seal and writing time on the next page. In order to show that the page with seal and writing time is related to the text, a note is made at the beginning of the paper (this page has no text) to show the explanation. This time, the new "Measures" and the new "Official Document Format" standards are official document anti-counterfeiting, and this explanation has been cancelled. It is also clearly stipulated that a stamped official document must have written content on it. In order to solve this problem, the new official document format standard stipulates that when this problem occurs, it can be solved by adjusting the line spacing and word spacing of official documents. That is to say, in this case, according to the content of the official document and the number of blanks below it, the seal and writing time can be placed on the same page by changing the line spacing or word spacing of this page of low official document.
The page number is required to be marked with Arabic numerals, and the fourth place has a half angle. Its position is 7mm below the right edge of the center line of the official document (referring to a single page), which is marked by the center line of the right version. Double pages are marked in the lower left corner of the center line, one word away from the left center line and 7mm away from the bottom line of the center line.
Official documents are sometimes attached with tables, so pay attention to identification: the page number of the table consistent with the text is the same as the page number of the text. If the table is arranged horizontally, which is different from the position of the text, remember that the single-page header faces the opening direction, the double-page header faces the incision (also known as the turning direction), the page number label is twisted 90 degrees with the chart, the single-page label is in the lower left corner, and the double-page label is in the upper left corner. For the table with large paper, the page number is not marked, only the name of the schedule or "Schedule 1" and "Schedule 2" are marked. If the schedule is placed at the end of the file, it will not be numbered, but only "Schedule 1" and "Schedule 2" will be displayed.
Source: Wenzhou Secretary Network