A special letter refers to a letter written for a specific occasion and for a specific transaction. There are many different types of special letters, such as letters of introduction, letters of certification, letters of thanks, letters of praise, letters of congratulations, letters of condolences, letters of consultation, letters of recommendation, open letters, etc. These different types of letters each have their own purposes, are used in different situations, and are written to different objects. Therefore, they have different formats and requirements for writing.

To master how to write special letters, you must first understand what their respective uses are and what their different characteristics are; then understand the special format and requirements for writing each type of letter. Here are some commonly used ways to write special letters.

1. Letter of introduction

A letter of introduction is a letter written to introduce personnel of the unit to visit and study in other units, contact work, understand the situation, or attend certain meetings. A letter of introduction has the function of introduction and certification. Using a letter of introduction can help the other party understand the identity and purpose of the visitor, so as to gain the trust and support of the other party.

There are generally two types of letters of introduction: letters and form-filling.

Epistolary letters of introduction are generally written on letterhead with the name of the unit printed on them, and the format is basically the same as that of ordinary letters.

A form-filled letter of introduction is a special stationery printed with a fixed format, which needs to be filled in one by one according to the specific matters to be done. The form-filled letter of introduction has a stub for easy reference.

The letter of introduction should state the name of the other party, clearly explain the name, identity, number of persons holding the letter of introduction, contact information, and any requirements for the other party. The name of the unit and the date of issuance of the letter of introduction should be stated where the payment is made, and in some cases the validity period. The letter of introduction must be stamped with an official seal to be effective.

Example 1 Letter of Introduction Letter

Introduction Letter

×× Museum:

Today I will introduce the teacher of the Grade 2 (1) class of our school 25 students are going to your museum to visit and study. Please welcome them.

Best regards

Salute!

×Middle School (Official Seal)

×Year×Month×Day

Example 2

Letter of Introduction

×× County ×× Township Government:

I would like to introduce our two comrades Li ×× and Lu ×× to come to your place to contact you regarding township enterprise management matters. Please contact us.

Best regards

Salute!

×× County×× Township Government (Official Seal)

×Year×Month×Day

Example three-fill form introduction letter

2. Letter of certification

A letter of certification is a special letter written by an individual, institution, or group to prove someone's identity, experience, and the truth about the incident.

There are two types of certificates: issued by an organization and issued by an individual. A letter of certification issued by the unit generally certifies the relevant circumstances of the unit's personnel. A letter of certification issued by an individual is mostly used to certify the true status of a certain matter for someone.

When writing a letter of certification, you must be serious and serious, and you must have a clear understanding of the person and thing you are certifying. We must adhere to the principle of seeking truth from facts and speak with evidence. The wording should be precise and affirmative, not vague or ambiguous.

After the letter of certification is written, it must be signed and stamped to show responsibility. The letter of certification issued by the individual must be signed by the unit where the certifier works.

The certification letter cannot be altered. If there are any alterations, the individual must stamp his private seal on the alteration, and the unit must stamp his official seal on the alteration.

Example letter of certification issued by a unit

Certification letter

XX newspaper:

The former reporter of your newspaper, Comrade ××× Our editor is proactive, conscientious and responsible during his term of office, and has strong professional ability.

This is to certify

××× Magazine (Official Seal)

×Year×Month×Day

Example: Certificate issued by two persons Letter

Certification letter

XX Business Bureau:

You are a comrade in the department of ×××, and you worked in the ×× department of ×× University from 1977 to 1979. read. Later, he dropped out of school in early 1980 due to illness without obtaining a diploma.

This is to certify

The certifier is ×××

The certifier, Comrade ×××, is a teacher in the ×× department of our school. From 1977 to 1983, he served as our Department student teacher. This certification material is for reference only.

××Department of××University (official seal)

×Year×Month×Day

Example 3

Certificate Letter

Comrade ×××, a cadre of our township, male, Manchu, 45 years old, went to Luoyang and other places to buy agricultural machinery and tools. He hoped that the transportation and service departments along the way would contact him. Hereby certify.

××Province××County××Township Government (Official Seal)

×Year×Month×Day

3. Letter of Commendation

The function of letters of commendation is to praise individuals or groups for their advanced deeds and advanced ideas, so that the individuals or groups being represented can be encouraged and more people can be educated.

The letter of praise can be written to the other party’s unit, or to a newspaper or radio station. The person who writes the letter of praise can be the person involved or a witness.

When writing a letter of praise, you must clearly state the time, place, and circumstances of the incident. The facts must be accurate, and the evaluation must be appropriate.

If you cannot know the company and name of the person being praised, write down his characteristics clearly for easy search.

Example article

Comrade Editor:

I am a farmer in ×× Village, ×× Township. My wife recently fell ill. I am old and frail, and my son is out of town. I was working, and recently I was on a business trip to a distant place. I couldn't contact him for a while, and I was worried about having no one to take care of me. Fortunately, I got the enthusiastic help from the neighbor young man Tang Jianhua and others. I am really grateful.

What happened is this: On April 10 this year, during the busy spring plowing season, my wife suddenly suffered from gastric perforation and bleeding and went to the County People's Hospital for emergency treatment. No one was plowing the farmland that my family was responsible for. When I was in a dilemma, Tang Jianhua, a young neighbor, happened to visit my wife in the hospital. He learned that my family's responsible field had not yet been planted, so he comforted me not to worry and that he would find a solution. A few days later, Tang Jianhua walked into the ward with a small luggage on his back and told me excitedly that he had teamed up with several young people from his neighborhood to form a group of helpers and had planted rice seedlings for my family. Then, he offered to help me take care of patients. At that time, I was so excited that I didn’t know what to say. In this way, this good young man insisted on coming to the hospital for more than ten days in a row, carrying water, getting medicine, and emptying the bedpan for my wife. He rushed to do everything and brought infinite warmth to my wife and me. After careful care, and treatment, my husband's body recovered quickly. When I was going through the discharge procedures for my wife, Tang Jianhua learned that my family was not financially well-off, so he took out tens of dollars from his pocket and quietly stuffed it into my hand. I couldn't resist his little thought, but I couldn't accept it. After receiving the money, I couldn't help but trembled my hands and burst into tears...

Comrade Editor: Although my son works outside the home, good young people like Tang Jianhua enthusiastically help me, which makes me feel that I have relatives everywhere in my hometown. In order to express my family's gratitude to Tang Jianhua and other young people, I specially asked someone to ghostwrite the manuscript and asked the radio station to commend it.

Sincerely yours

Salutes

×× Village, /p>

×month×day

4. Letter of thanks

A letter of thanks is used to express concern, help and support to someone or a certain unit, to oneself or one's own party. grateful. Thank you letters can be used between units and units, between individuals and individuals, and between individuals and units.

When writing a thank-you letter, you should state: when and for what reason, what specific help and support you received from the other party, and how much you express your gratitude to the other party.

The recipient of a thank-you letter generally knows what happened, because it is the recipient who provided help and support. This is different from a letter of praise. The recipient of a letter of praise generally does not know what happened, so when writing a letter of praise, you should describe clearly what happened, and when writing a letter of thanks, you should focus on writing about the difficulties you encountered, what help you received, and the impact of the other party's help. What effects did it achieve. When expressing gratitude to the other party, the feelings should be sincere and sincere, and the attitude of learning from the other party's noble qualities should be expressed. When praising the other party, the words should be precise and appropriate, and do not exaggerate or flatter.

The thank-you letter can be sent directly to the other party, or it can be copied on big red paper and sent to the other party's unit, or to newspapers or radio stations for publicity.

Example text

Thank you letter

×× Department of ×× University:

This spring my unit will launch a short training course for cadres, your department Two teachers, ×× and ×××, were sent to teach us courses such as basic writing, ancient Chinese, and grammar and logic. The two teachers prepared the lessons carefully and gave thorough and lively lectures. They enthusiastically tutored the students after class and distributed homework carefully. After several months of study, the students all felt that they had gained a lot and generally achieved good results in the final exams.

The down-to-earth work style and tireless work spirit of the two teachers left a deep impression on all our students. We not only learned knowledge from the teachers, but also learned good ideas and good styles.

We are about to return to our respective jobs. We would like to express our deep gratitude to the two teachers for their hard teachings over the past few months. We must implement the teachers' work spirit into our own actions and repay the teachers' care and help to us with practical work results.

Greetings

Revolutionary Salute

All the students of Tianlan Company Cadre Short Training Course

April 8, 1991

p>

5. Condolence letters

Condolence letters are written in the name of an organization, group or individual to express greetings, comfort, encouragement and care to someone who is working hard or who has suffered some misfortune. A kind of letter.

Condolence letters can be written to those fighting on all fronts. Therefore, when writing condolence letters, you should greet and comfort each other for their hard work in a targeted manner based on people's different work characteristics. We should fully affirm the other party's work achievements, enthusiastically praise their dedication, and encourage them to keep up their efforts. For those who have suffered disaster or mourning, in addition to expressing concern and comfort for their misfortunes, we should also encourage them to cheer up and have the courage to overcome difficulties and pain.

When writing a letter of condolences, the words should be kind and sincere, and the feelings should be sincere.

Example 1

Dear Teacher Li:

I heard from the principal yesterday that our beloved Teacher Li fell ill due to overwork.

In the past month, we will not be able to hear Teacher Li’s loud voice, see Teacher Li’s sincere and kind face, and at the same time, we will not be able to accept Teacher Li’s sincere teachings.

When we heard the news, we felt sad. Teacher, your body is originally very strong and strong. However, in order for our class to be rated as an advanced class, you have worked hard, attended classes during the day, corrected homework at night, and did not have a good rest. How could you not fall ill?

Teacher, you put all your energy into your work and turned our class from a backward class into an advanced class. However, you yourself became more and more thin, until you were finally struck down by the disease.

Teacher, how can we help you recover quickly? As long as we can do it, we will do everything we can to do it. Tell us!

We cannot all suspend classes to see you, so we specially recommend ××× and ××× to express our condolences on behalf of everyone. They brought some nutritional supplements and expressed their concern for us. There are many more things, let them tell you face to face.

We sincerely hope that you will recover soon.

Dear students of class ××

May 5th

Example 2

Brother ××:

< p>Received a letter from XX, and was shocked to learn that the house suffered a disaster due to a fire caused by a neighbor. My deepest sympathies and greetings to you.

As the saying goes, when the earth is burning, temporary misfortunes and losses are not signs of a brighter future. I hope you don’t get overwhelmed and stay optimistic. Please tell me the details of the loss. If necessary, I will do my best to help you.

The 12th of this month is a big day for my brother. I have been granted personal leave and will definitely visit you then. That’s it

Wish you

good luck!

Brother × Comfort and encouragement from relatives and friends. For those who are deeply affected and hurt, a letter of condolence with sincere feelings and sincere words will bring them warmth and comfort, and add courage and faith to them.

When writing a letter of condolence, the attitude should be sincere and the wording should be rigorous. Do not use fancy words or write too long. It is not appropriate to say too much at this time.

When writing a letter of condolence, it is not advisable to ask about the details of the deceased’s injuries and death, and avoid touching on the subject’s pain and sorrow.

Example 1

Condolences for the death of my friend’s grandfather

My brother ××:

I am surprised to learn that your grandfather passed away on × day of this month There is a XX hospital riding a whale back to the west. How can it not be sad that such a kind old man abandoned us and returned to heaven?

Your Majesty, Ling Zu, is over seventy years old and has many descendants. Although he has passed away, he has enjoyed all the happiness and longevity in the world. As far as he is concerned, there is nothing to regret. However, he has made great contributions to society and is even more helpful to us younger generations. Once we lose him now, my brother will certainly be devastated, and even my generation will be sad and shed tears. However, people cannot be resurrected, so you should be humble and grieve. You still have your parents here, so you must comfort them. You are an ambitious young man who will definitely inherit your ancestor's legacy, turn your grief into strength, and comfort your ancestor's spirit in heaven. I would like to ask someone to put up a plain silk curtain to express my condolences. I am deeply grateful to pay homage to you. My brother suddenly contracted an illness and was unable to bear the disease. I hope you will forgive me. It is a blessing. This is my condolences.

Looking forward

Take care!

My dear brother × Zhong Wen:

I received a letter from XX today and learned that my old aunt passed away Zhou ago. This unfortunate news shocked and saddened me!

I never expected that such a kind person like my old aunt would leave us so early. She is really the most loving mother. She loves you in every possible way, and she even cares about us.

Now that she has left you, you can imagine your pain. When I heard the sad news, I felt sad and sad.

Thinking about it, the only thing that can comfort her is that you have already completed your studies and have a foundation in your career. It's a pity that the old aunt left you too early, otherwise, she could have seen you achieve your greatest achievements!

In short, life and death are inevitable. Although my old aunt has left you forever, you should express your condolences and work hard to comfort her spirit in heaven. Hope you

Take care!

Shen Sheng

×month×day

Example 3

Condolences to relatives for the loss of daughter

Dear aunt :

I received a letter from my father yesterday, and I was shocked to learn that Sister Yu passed away on May 4.

Sister Yu has been ill in bed for a long time. At the end of last month, I heard someone from my hometown say that things have improved recently. I was taking comfort in this. Who would have expected that she would suddenly give me such bad news?

My aunt has always loved Sister Yu, so she was naturally very sad when this happened. But things have come to this, so we have to be more optimistic. My aunt's body is not very strong and cannot withstand excessive grief. I hope that my aunt will hold on to the idea of ????"life and death" as the ancients said, let the past things pass and no longer worry about it in her heart. It is more important to take care of her body and live happily. Besides, if Sister Yu passes away, there will still be brother and brother at your knees to support her.

Brother × will get married soon, and the day when he will have grandchildren is not far away. You won't feel lonely around your aunt.

I am busy with the graduation exam, so I cannot write more. As soon as school is on holiday, I will definitely come to you to greet you. Wishing you good health

My niece × It is a letter that expresses congratulations, praise, and commendation for the other party's achievements or outstanding contributions in a certain aspect. You can also write a letter to express your congratulations on the success of a certain scientific research task, the completion of an important project, the convening of a major meeting, a person's birthday, a certain festival, etc.

There are generally four types of congratulatory letters:

The first is a congratulatory letter written by a superior unit to a subordinate unit or its employees. Some of these congratulatory letters congratulate on holidays, some congratulate on achievements, and at the same time put forward hopes and requirements to the other party.

The second is the congratulatory letters between units. This kind of congratulatory letter expresses congratulations to the other party; secondly, it expresses learning from the other party and is a kind of encouragement to the other party.

The third is the congratulatory letter sent by the subordinate units to the leading organs. It is usually to express congratulations on some important meeting held by the superior unit, and at the same time report one's own achievements to express one's determination to do a better job in the superior unit.

The fourth is to wish someone a birthday in the name of an individual or a unit or organization, or to congratulate someone who has made outstanding contributions in a certain area.

When writing a congratulatory letter, you should explain who you are congratulating for, why you are congratulating, and what you are congratulating for. You should also write down the meaning, influence, and role of different people or things according to the different objects of congratulations. While praising and encouraging the objects of congratulation, they often put forward new requirements and hopes.

When writing a congratulatory letter, the emotions should be full and full, the words should be filled with a festive and warm atmosphere, and should give people enthusiasm and encouragement.

When writing a congratulatory letter, you must be realistic and realistic, and your evaluation of achievements and contributions must be appropriate. Praise and praise must not be excessive, otherwise it will be counterproductive and appear to be over-the-top praise.

Similar to the nature and writing style of congratulatory letters, there are also congratulatory messages (speeches) and congratulatory messages. The congratulatory letter is sent to the other party or sent by someone; the congratulatory message is read directly at the meeting; the congratulatory message is sent in the form of a telegram in order to speed up the delivery because the other party is far away.

Example 1

Congratulations on the collective wedding

×× District Craft Factory Union and Youth League Branch:

I am glad to hear that you have united for the youth We would like to express our warm support and congratulations for holding a mass wedding!

Due to the long-term influence of feudal traditional concepts and bourgeois ideas, there are still unhealthy phenomena in society of showing off extravagant weddings. In order to change customs and implement new marriage arrangements, you vigorously carried out publicity activities and achieved great results in ideological education work. This time, your unit organized a collective wedding for six pairs of young people. Both men and women did not receive gifts from relatives and friends, and did not hold banquets, dowries, or furniture. His parents set a good example.

We sincerely hope that the bride and groom who participated in the collective wedding will respect and love each other in work, life and study, make progress together, and become like-minded model couples who will make new contributions to the construction of civilization. At the same time, we fervently hope that they will respond to the government's call for family planning, have only one child per couple, and achieve good health and good care, so as to build a harmonious and happy new socialist family. Here is a pair of red couplets as a special gift:

New people do new things and new trends spread in Zili

The spring day is full of spring light and the garden is filled with spring scenery

×× District Garment Factory The trade union and Youth League branches congratulate each other

×month×day

Example 2

Celebrating the anniversary of the newspaper

×××newspaper president Comrade:

I received an invitation from your newspaper this morning. I am pleased to learn that × month × day marks the first anniversary of the founding of your newspaper. All the comrades of our association would like to congratulate your company with great enthusiasm.

Looking back at last year when your newspaper was founded, funds were short and sales were shaky. However, your newspaper was not discouraged and adhered to the correct policy of running the newspaper, achieving good "two benefits" and winning the unanimous approval of readers. Like it, sales are increasing day by day, and reputation is growing. Today, your company's social and economic foundations are very solid, and everything is the result of your hard work.

All comrades of this association are long-term subscribers of your newspaper. Over the past year, many of our works have been published in your newspaper. Each article has been carefully revised by the editor-in-chief of your newspaper. This kind of enthusiasm in guiding the underachievers makes us indescribably grateful.

I hope your newspaper’s business will flourish and become popular not only in this province but also across the country soon.

I wish all the comrades in your company good health!

××× Association

×month×day

Example 3

Birthday greetings

×× dear friend Dajian:

It has been a long time since I received my personal letter, and the suspense is very deep. On the fifth day of the first lunar month, it is my brother's sixtieth birthday. However, he lives overseas and is a close friend. It is a pity that he could not talk to each other and raise a toast to celebrate. Looking at the sea and sky from afar, I wish my brother good health and long life.

I recall that when my classmates used to practice inkstones, they often warned each other: "Don't let your young head turn gray easily." And in the blink of an eye, my temples were covered with autumn frost, and my head was full of white hair. My brother has been a lecturer at the University of Hong Kong for many years, and he is full of talents and talents.

Although I could not enter the university, I have spent decades living with rural students day and night, and I have done my best to fulfill my responsibilities. I am worthy of my heart and my country. Although he has become "gray", he has not "taken it easy".

In the past, Cao Mengde said: "The old man is still in trouble, and his ambition is thousands of miles." I would like to express my birthday to my brother.

This is my best wishes

A long and healthy life

Yours sincerely,××

×month×day

Eight , Consultation letter

Consultation letter is used to inquire about certain matters from relevant departments or request to entrust certain matters.

The content of the consultation letter is relatively extensive. If you encounter some engineering problems or procedures that you need to know in your work or daily life, you can consult the relevant departments.

Consultation letters are generally personal inquiries to relevant departments, and units can also issue inquiries.

When writing a consultation letter, you must first find out which department has the jurisdiction of the matter you want to inquire about, so that the letter can be targeted. Or you can write to relevant columns of newspapers and magazines and get replies.

The purpose of writing a consultation letter is to seek advice from relevant departments on certain issues in order to get a satisfactory answer. Therefore, the questions should be clear and specific, and should not be vague or general, making the other party unable to answer.

When writing a consultation letter, the language should be concise, polite and courteous.

Example 1

Inquiry letter to the Household Registration Office of the Municipal Public Security Bureau

The Household Registration Office of the ×× Municipal Public Security Bureau:

I am in Beijing My parents are old and need to be taken care of. I am planning to move my household registration from other places to Beijing. Where can I go to complete the household registration procedures?

Sincerely yours

Salutes

×××

×Year×Month×Day

Example 2

p>

Legal consultation letter written to a newspaper column

Lawyer Wu:

My mother died due to the doctor’s negligence and misdiagnosis while undergoing medical treatment. Our family feels resentful towards the medical staff who failed in their duties. I would like to ask, does our country have any legal rules for punishing this kind of behavior? Should the above-mentioned doctor be held criminally responsible?

Sincerely

Salutes

Reader Wang Wenshan

September 8, 1991

9. Letter of Recommendation

Recommendation letters are generally used to recommend talents to the other party so that the other party can adopt them. Recommendation letters can be written by an individual to an individual, an individual to an organization, or an organization to an organization. Recommendation letters are usually written by a third party to the other party, or they are self-recommended to a certain unit or department.

When writing a recommendation letter, you should clearly write down the basic situation of yourself or the person being recommended and the reasons why you want to recommend yourself or recommend. You should introduce yourself or the recommended person comprehensively and realistically. Do not exaggerate or exaggerate the advantages and strengths, and do not conceal the shortcomings and deficiencies. You should provide the other party with the true situation in an objective and fair manner.

If you are writing a recommendation letter in your own name, you should briefly introduce yourself in the letter and explain your relationship with the person being recommended. When a recommendation letter is written to the unit, it must be signed by the supervisor and stamped with the official seal.

The writing format of a recommendation letter is the same as an ordinary letter.

Example 1

Brother ××:

Last time you wrote to me and asked me to recommend one or two people to work in your company. Now you have two sons of friends, both of whom graduated from engineering majors. They are very suitable for your requirements. Both of them have good academic performance and moral character, and are very motivated. They are rare young people. Attached are their autobiographies. If you are interested, you can arrange an interview with them.

To

Good morning

Brother ××

August 5th

Example 2

Dear Regards:

I learned from a friend that your company plans to recruit a staff member. I think I meet the recruitment requirements, so I come to apply. Please consider it.

I graduated from XX Vocational School and am still studying in the night school of XX Vocational School. In order to have the opportunity to apply what I have learned and give full play to my work ability, I want to leave my original job. My current employer appreciates my work and encourages me to seek better development.

If it is convenient, I would like to go to your company in person to explain my situation in detail. I hope that you, with your heart of encouraging underachievers, will give me the opportunity to work for your company. I will be honored!

Yours sincerely, ×××

September 8

Example 3

Mr. ××’s advice:

< p>I have heard for a long time that your company has a comprehensive system and spares no effort in promoting talents. Therefore, I would like to recommend myself without any presumption, hoping to be appreciated by your company.

I am 29 years old. I once served as a team leader in the sales department of XX Products Company. I have five years of experience in sales business and still maintain good relationships with customers in various regions; for I also have a lot of experience in administrative management.

I am attaching a copy of my personal details. If your company has any vacancies, please consider me. I would be grateful if you could meet me in person.

Have a nice day

Yours sincerely, ×××