Because the black carbon pen has clear handwriting and is not easy to fade. In this way, the information in the file can be preserved for a longer time. It is the same reason to use a black carbon pen in the exam.
Personal files are state secret documents, and there are prescribed procedures for the transfer of files. Before leaving school, college graduates had better find out when and where personal files were transferred. At the present stage, the units in charge of student distribution are not unified, but there are personnel bureau, talent exchange center, education bureau and special distribution office, which is rather chaotic. Moreover, there are also prescribed procedures for the transfer of files in the future work. You can transfer files if you don't want to or need to, which is more troublesome. It is best to arrange them in place when you graduate.