1. Responsible for receiving various drawings, documents and other materials sent by relevant superior departments, ministries and offices, registering them and keeping them properly.

2. Responsible for issuing various drawings, documents and other materials sent by the department to the outside world, and handling registration procedures.

3. Standardize the sending, receiving and keeping system of various drawing change notices, project contracts and other project documents during the development and construction period of the project.

4. Carry out scientific and standardized numbering, registration, and copying of various engineering materials.

5. Responsible for managing the archiving, preservation and borrowing management of relevant engineering and technical data, classifying relevant engineering and technical data according to their importance, and promptly cleaning up obsolete data to prevent misuse.

6. An original copy of the issued drawings and materials must be kept and archived together with the issuance list.

7. Responsible for regularly cleaning up project files, contract, qualification and construction, planning, land and other competent authorities' original approval documents, and promptly transferring them to the company's archives for archiving.

8. Responsible for regularly cleaning up the data room files according to specific circumstances.

9. When the relevant departments borrow drawings and engineering materials, they must obtain the consent of the engineer in charge of the project, and register the relevant borrowing content and time. When the borrowing is due, it must be confirmed by the signatures of both parties.

10. If you need to borrow confidential information specified by the company for business reasons, you must report to the general manager (General Manager of Panyu) for approval and fill in the relevant borrowing procedures before you can borrow it.

What the data clerk should do:

1. Submission for inspection - before the material is used, it must be sent to the relevant testing unit for testing, and it can only be used if it is qualified.

2. Quality information - information about project quality throughout the entire construction process

3. Safety information - information about human safety throughout the entire construction process< /p>

4. Sending and receiving documents - documents between participating units and the construction unit

5. Drafting contact letters

6. Replies to documents

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