Instructions to Bidders
1. General Principles
1. Procurement Contents
1.1. Please refer to Part 3 of the Bidding Document for details of this procurement content. chapter.
2. Definition
2.1. "Purchaser" refers to XXXXXXXX (a certain organization).
2.2. “Bidder” refers to the manufacturer and company that submits bidding documents to the purchaser.
2.3. "Purchasing Agency" means XXXXXXX Co., Ltd.
2.4. "Goods" refers to the XXXX equipment and other technical data listed in the bidding invitation.
2.5. "Service" refers to the after-sales service and other similar obligations of the equipment provided by the bidder in accordance with the provisions of the bidding documents.
3. Source of funds
3.1. The purchaser’s funds for purchasing this batch of goods and services have been secured, and the purchaser plans to use the purchase funds for the contract items signed after this bidding. Qualifying payments for goods and services.
4. Qualified bidders
4.1. Bidders must meet the bidder qualifications and qualifications requirements in the bidding invitation letter.
5. Bidding costs
5.1. The bidder shall bear all costs related to preparing and participating in the bid. Regardless of the outcome of the bid, neither the purchaser nor the procurement agency shall be obliged to Responsible for these costs.
II. Bidding Documents
6. Composition of Bidding Documents
6.1. Bidding documents are used to describe the required goods and services, bidding procedures and contract terms. . Chapter 6 of the bidding document. The specific contents are as follows:
Chapter 1 Bidding Invitation
Chapter 2 Instructions to Bidders and Foregoing Schedule
Chapter 3 Bidding Requirements
Chapter 4 Scoring Methods and Criteria
Chapter 5 Contract Format and Main Contract Terms
Chapter 6 Tender Document Format
Please check the bidding carefully Whether the documents are complete or missing, please contact the purchasing agency immediately to resolve them.
6.2. In addition to the content in 6.1, the clarification or modification of the bidding documents issued by the tenderer in writing shall be an integral part of the bidding documents and shall bind the tenderer and the bidder.
6.3. The bidder is deemed to be fully familiar with various conditions related to the performance of the contract in the location of this bidding project, including the natural environment, climatic conditions, labor and public facilities, etc. This bidding document will no longer have any reference to the above. Describe the situation.
6.4. Bidders should carefully read all matters, formats, terms and technical requirements in the bidding documents. If the bidder fails to submit all information as required in the bidding documents or the bidding documents do not substantially respond to the bidding documents in all aspects, it is the bidder's risk and may result in the rejection of the bid.
7. Clarification of Bidding Documents
7.1. The bidder’s request for clarification of the bidding documents shall be made in writing (including letters, faxes, etc., the same below) on the bidding deadline of 15 days (calendar days, the same below) to inform the purchasing agency beforehand. For clarification requests received 15 days before the bidding deadline, the procurement agency will hold a question and answer meeting or respond in writing, as appropriate, and send the written reply to each bidder who has purchased the bidding documents. The written reply will not be Explain the source of the problem.
7.2. If the procurement agency holds a Q&A meeting, it will notify all registered bidders who have purchased the bidding documents to attend the Q&A session.
8. Modification of Bidding Documents
8.1. At any time before the bid deadline, for whatever reason, the purchaser and the procurement agency may take the initiative or in response to the request. Modifications to the bidding documents will be made when the bidder raises clarification questions.
8.2. The revised document will be an integral part of the bidding documents and will be binding on all bidders.
8.3. In order to allow bidders to have sufficient time to revise the bid documents according to the modification requirements of the bidding documents, the procurement agency may postpone the deadline and bid opening time at its discretion, and will notify all bidders in writing .
9. Notification
9.1. For notifications related to this project, the procurement agency will make an announcement in writing or by email or in the media published in this bidding announcement. Delivery to all bidders related to the notification who have registered and purchased the bidding documents. The email address and fax number shall be subject to the bidder's registration. Bidders who receive the notification shall immediately reply to confirm in the same manner. The purchasing agency is not responsible for delayed or undeliverable notices due to errors in registration or malfunctions of the mailbox server or fax lines.
3. Preparation of bid documents
10. Language and measurement of bid documents
10.1. Bid documents submitted by the bidder and the relationship between the bidder and the purchaser All correspondence and correspondence between the procurement agency and the bidding agency shall be written in Chinese. The supporting documents and printed literature submitted by the bidder can be in another language, but the corresponding content should be accompanied by a Chinese translation. In the event of any discrepancies or contradictions, the Chinese translation shall prevail.
10.2. Unless otherwise specified in the bidding documents, the measurement units in the bidding documents and in all correspondence between the bidder and the purchaser and procurement agency shall adopt the legal measurement standards of the People's Republic of China and the State. unit.
11. Composition of bidding documents
11.1. Bidders shall truthfully prepare bidding documents in strict accordance with the relevant requirements in the bidding documents and provide supporting materials. The purchaser reserves the right to further require the bidder to provide additional relevant materials. If the bidder refuses to provide supplementary materials or the materials provided are untrue, it will be deemed to have automatically given up the bid qualification.
11.2. The bidding documents submitted by the bidder mainly include:
11.2.1 Tender letter and price bid part
1) Tender letter;
2) List of bid openings;
3) List of itemized quotations.
11.2.2 Business part
1) Profile of the bidder/manufacturer;
2) Power of attorney of the legal representative;
3) Relevant qualifications and qualification certification documents;
4) Similar project performance (in the past three years) and supporting materials;
5) Business response and deviation description form: Bidder’s response to Any unclear or disagreeable points in the business terms must be included in the "Business Deviation Form". If this form is blank, it means that the bidder fully accepts all the contents stated in the bidding documents;
6) Others.
11.2.3 Technical part
1) Technical strength and equipment;
2) Technical proposal;
3) After-sales service Plan;
4) Technical response and deviation description form: The bidder shall refer to the technical specifications, parameters and technical requirements of the bidding goods in Chapter 3 of the bidding documents, and explain in order, item by item, that the goods provided have met the technical specifications of the bidding documents. Specifications/requirements provide substantial responses and state deviations and exceptions from the technical specification provisions. Especially for indicators with specific parameter requirements, bidders must provide specific parameter values ??of the equipment they invest. Simply stating "conforms", "meets" or simply copying the requirements of the bidding document may result in the bid being rejected.
5) Others.
11.2.4 The bidder needs to provide.
12. Bid quotation
12.1. All goods and services provided by bidders shall be quoted in RMB.
12.2. The bidder's bid price shall include all costs for completing the project. The bidder is responsible for the accuracy of the quotation, and any omissions, misstatements, etc. are the bidder's risk.
12.3. Only one quotation is allowed for each type of goods, and any quotation with alternative options will not be accepted.
12.4. The price quoted by the bidder is fixed during the execution of the contract and may not be changed for any reason.
12.5. The total bid price shall include quotations for all standard configurations of the goods, quotations for accessories and spare parts (if any), transportation of the goods to the delivery location, insurance, installation and commissioning, testing, Various direct and indirect costs such as acceptance, after-sales service, insurance, taxes, vehicle purchase tax, etc.
13. Bid document format and signature
13.1. Bid documents shall be prepared in accordance with the provisions and requirements of these bidding instructions, and the bidding documents submitted by the bidder must be used without exception. The bidding document format provided in the bidding document (the form can be expanded in the same format).
13.2. Bidding documents must be printed and filled out on A4 size paper, and the handwriting must be neat and clear.
13.3. The bidder shall prepare one original and two copies of the bidding document (if the bidder participates in bidding for more than two packages, each package shall prepare separate bidding documents), the original and Copies should be bound into a volume. Each bid document must be clearly marked "Original" or "Copy". If there is any discrepancy between the original and the copy, the original shall prevail. Copies of bidding documents may be photocopies of the originals.
13.4. The bidder shall, in accordance with the requirements of the bidding documents, fill in the bidder's full name, affix the bidder's seal, and sign the full name of the legal representative or the legal representative's authorized agent in the appropriate position of the bidding document.
13.5. If there are any alterations in the bidding documents, they shall be signed by the legal representative of the bidder or an agent authorized by the legal representative.
14. Bid security
14.1. The bidder shall submit a bid security in accordance with the time and amount specified in the bid invitation letter and as part of its bid.
14.2. The bid security shall be in any of the following forms: wire transfer, bank check, bank draft or cash.
14.3. The purpose of the bid bond is to protect the purchasing agency and the purchaser from losses due to the actions of the bidder. Procurement agencies and purchasers may confiscate the bidder's bid deposit in accordance with Article 14.6 of these instructions when they suffer losses due to the bidder's actions.
14.4. Any bid that fails to submit a bid deposit in accordance with the provisions of Articles 14.1 and 14.2 of these instructions will be regarded as a non-responsive bid and will be rejected.
14.5. The bid deposit of the unsuccessful bidder will be returned to the bidder in full within five (5) working days after the bid winning notice is issued. The bid security deposit of the successful bidder shall be refunded in full within five (5) working days after the successful bidder signs the contract in accordance with Article 30 of these Instructions.
14.6. The bid deposit will be forfeited if one of the following circumstances occurs:
14.6.1 The bidder withdraws the bid within the bid validity period specified in the bidding documents;
14.6.2 No true and valid supporting materials are provided in the bidding documents;
14.6.3 The bidder commits fraud in other ways to defraud the winning bidder;
14.6.4 The winning bidder fails to Sign the contract in accordance with Article 30 of these instructions;
14.6.5 The winning bidder fails to pay the bidding service fee to the procurement agency as required;
14.6.6 Failure to comply with bidding disciplines is unreasonable Disrupting the order of government procurement bidding.
15. Bids Validity
15.1. Bids shall remain valid for ninety (90) days after the stated bid deadline. Bids whose bid validity period does not meet the requirements will be considered as non-responsive bids and rejected.
IV. Submission of Bid Documents
16. Sealing and Marking of Bid Documents
16.1. In order to facilitate bidding, the bidder should submit the bid documents with The bid opening list shall be submitted in a separate seal and the words "Bid Opening List" shall be marked on the envelope. To facilitate inspection, the bidder must submit a separate power of attorney for the legal representative.
16.2. The bidder shall seal the original and all copies of the bidding document in separate envelopes, and mark the envelopes with the words "original" and "copy". All envelopes are then sealed in outer envelopes.
16.3. The outer envelope should be marked with "[Project Name] Bidding Documents", "[Project Number]", "Not to be opened before [Bid Opening Time]", "[Bidder Name and Address] ” words.
16.4. The inner envelope should be sealed, and the seal can be stamped with the bidder’s seal; the seal and seam of the outer envelope should be stamped with the bidder’s seal (or official seal).
16.5. The purchaser and the purchasing agent are not responsible for misdirection or premature opening of bid documents if they are not sealed and marked as specified above.
The procurement agency will reject the bid documents that are opened in advance as a result and return them to the bidder.
17. Bid Deadline
17.1. The bidder shall submit the original and all copies of the bid document to the bid opening location no later than the bid deadline specified in the bid invitation letter.
17.2. If the Purchaser and Procurement Agency decide at their discretion to extend the Bid Deadline, all rights and obligations of the Procurement Agency, Purchaser and Bidder subject to the Bid Deadline shall be extended to the new deadline. .
18. Late Bid Documents
18.1. The Purchaser and the Purchasing Agency will reject and return unopened Bid Documents received after the specified deadline for bidding.
19. Modification and withdrawal of bid documents
19.1. After submitting the bid documents, the bidder may modify or withdraw its bid, but the purchaser and the procurement agency must submit the bid before Receive written notice of modification or withdrawal prior to the specified bid deadline.
19.2. The bidder’s notice of modification or withdrawal shall be signed by the bidder’s legal representative or authorized agent of the legal person or stamped with the bidder’s official seal, and shall be sealed, marked and sent in accordance with Article 16 of these instructions. .
19.3. Bidders shall not withdraw their bids after the bidding deadline, otherwise their bid deposits will be forfeited in accordance with Article 14.6 of these instructions.
19.4. Bidders shall not make any modifications to their bids after the bid deadline.
V. Bid opening, bid evaluation and bid determination
20. Bid opening
20.1. The procurement agency shall submit the bid according to the date, time and date specified in the "Tender Invitation". The location organizes a public bidding opening. The bidder must send an authorized representative to attend the bid opening. The bidder's representative participating in the bid opening shall present a valid identity document and a legal person's power of attorney and sign in to prove his or her attendance. Bids without valid ID or inconsistent ID will be rejected.
20.2. When the bid is opened, the bidder or its elected representative shall check the sealing status of the bid document, and the purchaser and the procurement agency shall check the bidder's legal person authorization letter and the identity document of the entrusted person ( Original), open the package and sing the bid after confirming that it is correct, and publish the contents of the "Bid Opening List" in each bid document and other contents deemed appropriate by the purchaser. Only the discounts and declarations read out at the bid opening will be considered when evaluating bids. No bid shall be rejected at the bid opening except late bids returned intact in accordance with Article 18 of these Instructions.
20.3. Unopened and unbidd tender documents will be returned to the bidder intact. Tender documents after the bidding has been opened will not be returned.
20.4. The purchasing agency is responsible for the bid opening records. The bid opening record requires the signature of each bidder's representative for confirmation.
21. The composition of the bid evaluation committee and the bid evaluation method
21.1. The bid evaluation committee is responsible for the bid evaluation formed by the procurement agency in accordance with relevant regulations. The members of the judging panel shall consist of one representative of the purchaser and four persons randomly selected from the expert database of the XXXXXXXX Government Procurement Office.
21.2. The bid evaluation committee will conduct the bid evaluation in accordance with the bid evaluation methods specified in the bidding documents. The bid evaluation committee's review of bid documents is divided into preliminary review and evaluation.
21.3. This bid evaluation adopts a comprehensive scoring method, with a full score of 100 points. Please see Chapter 4 for details on the bid evaluation method and scoring standards.
22. Preliminary review of bid documents
22.1. The bid evaluation committee will review whether the bid documents are complete, whether the overall arrangement is orderly, whether the document signature is qualified, and whether the bidder has submitted a bid deposit , whether there are any calculation errors, etc.
22.2. Arithmetic errors will be corrected as follows: If the value expressed in words is inconsistent with the value expressed in numbers, the value expressed in words shall prevail; other calculation errors shall be borne by the bidder. If a bidder does not accept correction of its errors, its bid will be rejected.
22.3. The Bid Evaluation Committee may accept irregularities, inconsistencies or irregularities in the bid documents that do not constitute substantial deviations, but such acceptance shall not damage or affect the relative ranking of any bidder.
22.4. Before detailed bid evaluation, the bid evaluation committee shall review whether each bid document substantially responds to the requirements of the bidding documents.
Substantively responsive bids should be those that comply with the key terms, conditions and specifications required in the bidding documents without significant deviations. Deviations, reservations or objections to key provisions will be considered material deviations. The bid evaluation committee determines the responsiveness of a bid based only on the true and correct content of the bid document itself, and not on external evidence, except when the bid document contains untrue and incorrect content.
23. Clarification of Bid Documents
23.1. During the bid evaluation period, in order to facilitate the review, evaluation and comparison of bid documents, bidders will be required to clarify their bid documents. Provide clarification, but may not seek, offer or allow any changes to substantive content such as bid prices. Requests and responses for clarification should be submitted in writing.
23.2. If the quotation in the bidding document is inconsistent with the content of the publicly announced "Bid Opening List", the publicly announced bid shall prevail.
23.3. The bidder’s explanations or responses to clarification questions shall be submitted to the agency in writing and shall be signed by the bidder’s legal representative or the legal representative’s authorized agent or stamped with the bidder’s signature Official seal.
23.4. A bidder’s clarification document shall be an integral part of its bid documents.
24. Evaluation of Bid Documents
24.1. The Bid Evaluation Committee will only evaluate bids determined to be substantially responsive to the requirements of the Bidding Documents in accordance with Chapter 4 of this Bidding Document. .
24.2. The evaluation is based on the bidding documents, and all substantially responsive bids will be evaluated and scored in accordance with the bid evaluation methods and standards specified in Chapter 4 of this bidding document to determine the ranking of recommended bidders.
24.3. Basic conditions for winning the bid:
24.3.1 The bidding document fully responds to the substantive requirements in the bidding document;
24.3.2 There is good execution Contract capability and after-sales service commitment;
24.3.3 The one with the highest comprehensive bid evaluation score.
25. Bid determination
25.1. The bid evaluation committee will submit a written bid evaluation report based on the evaluation results of each bid document, and according to the provisions of the bidding documents, the bid evaluation committee will determine the bid from highest to lowest. Recommend 2-3 qualified bid-winning candidates to the purchaser in the lowest order. The purchaser will determine the winning bidder in accordance with the recommended order and in accordance with the law.
25.2. If the successful bidder gives up the bid due to special reasons or is unable to perform the contract due to force majeure, only the successful bidders ranked lower in the bid evaluation order will be substituted as the successful bidder.
26. Confidentiality and other matters needing attention
26.1. All relevant information related to the review, clarification, evaluation and comparison of bids, as well as contract award intentions, etc., shall be reviewed, clarified, evaluated and compared by the bid evaluation committee and relevant personnel from beginning to end. It shall not be disclosed to bidders or other unrelated persons.
26.2. During the bid evaluation period, any activity by the bidder that attempts to influence the bidder, the bidding agency and the bid evaluation committee to obtain bid evaluation information will result in the rejection of the bid and the corresponding legal liability. responsibility.
26.3. The bid evaluation committee will not explain the reasons for failure to bid to the unsuccessful bidders and will not return the bid documents.
VI. Contract Award
27. Bid Winning Notice
27.1. The procurement agency publishes the "Bid Winning Announcement" on the China XXXXXXXX Government Procurement website. A "Notice of Winning Bid" will be issued to the winning bidder in writing, and the "Notice of Winning Bid" will be legally effective once issued.
27.2. The procurement agency shall notify other unsuccessful bidders within five working days after the issuance of the "Notice of Winning Bid" and return their bid deposits; the winning bidder shall notify other unsuccessful bidders within five working days after signing the contract. Refund of bid deposit.
27.3. The "Notice of Winning Bid" will be used as the basis for signing the contract.
28. Sign the contract
28.1. After receiving the "Notice of Winning the Bid", the winning bidder shall send his authorized representative on the contract to the designated location within three (3) days. The signing representative (the representative must have formal authorization from the winning bidder) conducts business negotiations and signs the contract within thirty (30) days.
28.2. The bidding documents, the winning bidder’s bidding documents and relevant clarification documents are the basis for signing the contract.
28.3. The winning bidder shall submit a performance bond to the purchaser before signing the contract in accordance with the provisions of the bidding documents.
If the winning bidder fails to submit the performance bond as required, the purchaser and procurement agency will be disqualified from winning the bid. In this case, the purchaser and the purchasing agency may award the bid to the next successful candidate.
28.4. If the bidder fails to sign the contract in accordance with the above provisions, the purchaser and the procurement agency will be disqualified from winning the bid and confiscate their bid security deposit. If the loss caused to the purchaser exceeds the bid security deposit, they shall also The excess amount will be compensated and corresponding legal responsibilities will be borne in accordance with the law; once the bidder wins the bid and signs the contract through business negotiation, it is not allowed to subcontract privately, otherwise it will be regarded as a breach of contract and the contract will be automatically terminated.
29. Agency service fee
29.1. The winning bidder shall pay the procurement fee to the procurement department in accordance with the provisions of the State Planning Commission Price [2002] No. 1980 and the Development and Reform Office [2003] No. 857 document. The agency pays an agency service fee.
30. Provisions on performance bonds
30.1. The winning bidder shall submit a performance bond to the purchaser according to the amount specified in the appendix before the bidding document and deposit it into his account as a sign of the contract. Conditions precedent to the contract.
30.2. If there is a breach of contract, the performance bond will be confiscated. If the loss caused to the purchaser exceeds the amount of the performance bond, compensation shall be made in accordance with legal provisions.
The answers are for reference only, and the specific project content may not be exactly the same.