Bidding opening is an important part of the bidding work. How to organize the bidding opening is a key concern of the bidding management department. Especially for those who have no experience in organizing bid openings, it is necessary to master the organizational content and content of the bidding opening meeting in advance. Skills are very important. So what are the time, place, personnel, and procedures for the bid opening meeting?

Time: The bid opening should be held publicly at the same time as the deadline for submission of bid documents specified in the bidding document;

Location: The location for bid opening shall be the location predetermined in the bidding documents. In accordance with relevant national regulations and local practices, the bid opening location predetermined in the bidding documents should generally be the construction project trading center.

Personnel: Personnel participating in the bid opening meeting, including the bidder or his representative, bidding agent, legal representative of the bidder or his authorized agent, supervisory personnel of the bidding management agency and voluntary invitations from the bidder Personnel from notary institutions, etc. Members of the bid evaluation organization will not attend the bid opening meeting. The bid opening meeting shall be organized by the bidder or the bidding agent, chaired by the bidder or the bidder's representative, and shall be conducted under the supervision of the bidding management agency.

Procedure: The procedure for the bid opening meeting is generally as follows:

(1) Those participating in the bid opening meeting must sign in to indicate that the participants have arrived at the meeting.

(2) The host of the meeting announces the start of the bid opening meeting, reads out the qualification certificate of the legal representative of the bidder or the power of attorney of the bidder's representative, introduces the list of units and personnel participating in the meeting, announces the bidders, records Personnel list. The bid-singer is usually a staff member of the tenderee, or may be a member of the bidding management agency. The record-keeper is generally a staff member of the tenderee or its agent.

(3) Introduce the relevant situation of the project, and ask the bidder or his or her elected representative to check the sealing of the bidding document and sign for confirmation. You can also ask the notary agency voluntarily entrusted by the tenderer to inspect and notarize.

(4) The tenderer’s representative shall announce the bid evaluation and determination methods in public.

(5) The tenderer or the personnel of the bidding management agency shall check the bidding documents and relevant certificates and information submitted by the bidder, and check their sealing, marking, signature, etc. After confirmation, the bidding documents will be opened in public and the verification results will be announced.

(6) The singing staff will perform the singing. Singing bids refers to publishing the main contents of the bidding documents, and reading out the bidder's name, bid quotation, construction period, quality, main material usage, bid deposit, preferential conditions and other main contents of the bidding document in public. The order of bidding shall be in reverse order of the time of the bid documents submitted by each bidder.

(7) The bidding management agency shall announce the approved base bid in public.

(8) The legal representative of the bidder or his authorized agent shall check the minutes of the bid opening meeting and sign to confirm the bid opening results.

The record-keeper of the bid opening meeting should make minutes of the bid opening meeting on site, recording the entire process and main situations of the bid opening meeting, especially the bidders’ participation in the meeting, the results of the inspection and inspection of the bid documents, and the opening and reading of the bid documents. The main contents of the bidding documents and the bottom bid shall be recorded on the spot, and the legal representative of the bidder or his authorized agent shall be asked to verify that they are correct and then sign for confirmation. The minutes of the bid opening meeting should be kept on file for future reference. The bidder will exit the venue after signing the minutes of the bid opening meeting. At this point, the bid opening meeting ends and enters the bid evaluation stage.

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