Meeting minutes are official documents used to record and communicate the status of the meeting and the matters agreed upon. Meeting minutes are different from minutes. Meeting minutes are applicable to enterprises, institutions, government agencies and groups.

Meeting minutes and meeting minutes are two different concepts, and the difference between them is very obvious.

Meeting minutes

Analysis from the perspective of applied writing and word processing, the two are completely different. Meeting minutes are a legal official document, and their writing and production fall into the category of applied writing and official document processing. They must follow the general rules of applied writing and strictly follow the official document production and processing procedures. Meeting minutes are only a business task of the office department and belong to the category of management services. They only need to faithfully record the actual meeting status and ensure the originality, completeness and accuracy of the records. Its recording activities are the same as official document writing in the strict sense. Completely two different things. There are obvious differences between the two in many aspects such as carrier style, title terms, applicable objects, classification methods, and content focus.

Main categories

1. Minutes of working meetings. It focuses on recording the implementation of relevant work guidelines and policies, and the corresponding problems to be solved. For example, "Minutes of the National Ethnic Trade and Ethnic Supplies Production Work Conference" and "Provincial Capital Construction Work Conference Minutes".

2. Minutes of representative meetings. It focuses on recording the meeting agenda and resolutions adopted, as well as recommendations for future work. For example, "Minutes of the First Meeting of Representatives of Blind, Deaf and Mute Persons in XX Province".

3. Minutes of the symposium. Its content is relatively single and concentrated, focusing on a certain issue or aspect of work, thought, theory, and learning. For example, "Minutes of the symposium on public security rectification in ten provinces, regions and ten road bureaus".

4. Minutes of the joint meeting. It refers to the minutes of meetings held jointly by different units and groups in order to solve problems related to each other. It focuses on recording the legal agreement reached by both parties.

5. Office meeting minutes. Written records of discussions, agreements, studies, and resolutions on work issues related to the unit or system for reference.

6. Report meeting minutes. This kind of meeting focuses on reporting on the previous work situation and studying the next step. It is often a preparatory meeting for holding a work meeting.

7. Minutes of technical appraisal meeting.

8. Minutes of scientific research and academic meetings, including minutes of annual meetings.

Characteristics of meeting minutes

1. Documentary nature. The meeting minutes must be a summary record of the purpose, basic spirit and agreed matters of the meeting. Contents cannot be added, deleted or changed at will. Any untrue material must not be written into the meeting minutes.

2. Generality. Meeting minutes must be concise and concise, summarizing the contents and conclusions of the meeting at a high level. It should not only reflect the unanimous opinions of the participants, but also take into account the valuable opinions of individual comrades. Some meeting minutes also require a certain amount of analysis and reasoning.

3. Organized. The minutes of the meeting should summarize and summarize the spirit of the meeting and the matters agreed upon by categories and levels to make them clear and organized.

Structural form

1. The title of meeting minutes has two formats: First, the name of the meeting plus minutes, that is, write the name of the meeting before the word "minutes". For example, the minutes of the national finance and trade union working meeting; another example, the minutes of the meeting of the heads of the Jilin Provincial Administration for Industry and Commerce. The meeting name can be written as an abbreviation, or the meeting location can be used as the meeting name. For example, the minutes of the public security symposium in the five major cities of Beijing, Tianjin, Shanghai, Guangzhou and Han, and the minutes of the Zhengzhou meeting. The second is to reveal the main content of the meeting in the title, similar to the title of a document. For example, the minutes of a symposium on strengthening discipline inspection work; another example, the minutes of a meeting on the issue of implementing the instructions of leading comrades of the Provincial Party Committee to protect the seven-level pagoda, a provincial cultural relic.

2. The opening part briefly introduces the overview of the meeting, including:

(1) The situation and background of the meeting;

(2) The guiding ideology of the meeting and purpose requirements;

(3)The name, time, place, participants, and host of the meeting;

(4)The main topics of the meeting or the problems to be solved;

(5) Evaluation of the meeting.

3. Document number and drafting time The document number is written directly below the title and consists of the year and serial number. The full name is marked with Arabic numerals and enclosed by "", such as: No. 200467. Office meeting minutes generally do not have necessary requirements for document numbers, but in regular office meetings, document numbers are generally required, such as "XXth issue" and "XXth time", written directly below the title.

The time of the meeting minutes can be written below the title, or at the bottom right of the text, below the organizer. The year, month and day should be written in Chinese characters, such as "2002" August 16th."

IV. The main body of the minutes is the main body of the minutes, which is a detailed synthesis and elaboration of the main content, main spirit, main principles, basic conclusions and future tasks of the meeting.

How to write the main text well? In other words, what essentials and methods should be mastered? Is it possible to do this:

(1) We must start from the objective reality of the meeting and the specific content of the meeting, focusing on the center and key points. Grasping the center means grasping the central idea, central issue, and central work of the conference; the so-called key points are the main content of the conference. Keep organized notes on this.

(2) The meeting minutes are expressed in the name of the entire meeting. Therefore, they must summarize the unanimous decisions of the meeting and reflect the entire meeting. Any issues on which there is no consensus should be discussed separately and the differences should be clearly stated.

(3) It is necessary to master and use the basic theory of Marxism-Leninism and the party's principles and policies to summarize and summarize the meeting. It is a red line that runs throughout the record.

(4) For the convenience of narration and clarity, words such as "the meeting considered", "the meeting pointed out", "the meeting emphasized", "the participants unanimously expressed", etc. are often used as the opening words of the paragraph. It is also used in paragraphs and still plays the role of emphasis.

(5) It is an introductory text and the author can narrate it flexibly and freely, but it is a quotation text and must be faithful to the original meaning of the speech and cannot be tampered with or imposed on others.

(6) Small meetings, focusing on comprehensive meeting speeches and discussions, and listing matters for resolution. Large-scale meetings have a lot of content, and the main text can be written in several parts. There are three common types: one is a summary narrative type; the other is a heading type; and the third is a speech recording type.

5. The ending part: The general writing method is to put forward calls and hopes. However, according to the requirements of the content and minutes of the meeting, some issued a call to the region or system in the name of the meeting, asking the cadres to conscientiously implement the spirit of the meeting and win new victories; some highlighted key issues in implementing the spirit of the meeting and pointed out Core questions; some are to briefly evaluate the meeting and put forward hopes and requirements.

Format content

1. Title. It consists of "meeting name + meeting minutes".

2. Introduction. Introduce the basic information of the meeting, such as time, location, participants, and issues discussed.

3. The results of the meeting and the matters agreed upon. It should be itemized. [2]

4. Hope.

Attention issues

1. Highlight the center.

2 Pay attention to absorbing correct opinions.

3 Be organized and theoretical.

4 Be true to the actual content of the meeting.

5 It is necessary to carefully record the meeting and possess the materials in detail; and to carefully study the spirit of the meeting in order to correctly select and delete the materials.

6 The meeting minutes are a reflection of the unanimous will of the participants. The signature should be signed by all participating units, so there is no signature or official seal, and the participants can just take it back for execution.