How to distribute office supplies reasonably

1. Purpose

In order to standardize the office supplies requisition process, clarify the approval authority for office supplies requisition, and reduce office costs, these regulations are specially formulated.

2. Scope of application

This regulation applies to the management regulations on the collection of office supplies for group companies and subordinate companies.

3. Responsibilities

3.1? The Administration Department is the centralized management department of these regulations and is responsible for the revision of these regulations, that is, the purchase, warehousing, and distribution of office supplies and other related work to ensure that The office supplies requisition work is carried out in an orderly manner.

3.2 The use of office supplies is limited to the office areas of the group company, Chuangchuang and Yonglian.

4. Provisions

4.1? Requisition of office supplies

4.1.1? The administrative department shall prepare the inventory according to the "Minimum Inventory List". If the quantity in the inventory is less than the minimum inventory list, the administrative department will be responsible for filling in the "Purchase Requisition" and having it reviewed and signed by the department manager before the purchase can be made;

4.1.2? If the purchased materials exceed the inventory list range? , the demand department shall submit a written "Purchase Requisition" and indicate the name and specification, unit, quantity, date of demand, and reason for the requisition. After signature and confirmation by the requisitioner, department manager, and line director, it will be submitted to the Administration Department for processing. Procurement;

4.1.3 The Administration Department will contact the supplier according to the content of the "Purchase Requisition" to clarify the delivery time and location, and inspect and accept the materials. Only office supplies that pass the inspection can issue a "Receipt of Materials" 》Put it into the warehouse and notify the requesting department to collect it.

4.2? Receipt of Office Supplies

4.2.1? After receiving the notice from the Administration Department, the demand department should promptly go to the Administration Department to collect office supplies, and at the same time register in the "Office Supplies Receipt Registration" The form can only be collected after being signed.

4.2.2? The Administration Department should distribute office supplies on a first-in, first-out basis.

4.3 Others

4.3.1 The administrative department needs to establish a "minimum inventory list" for office supplies and update it regularly. The "minimum inventory list" shall be reviewed by the department manager and prepared after approval by the management director. In principle, office items that are not commonly used will not be stored in the warehouse;

4.3.2? On the last working day of each month, relevant personnel from the administrative department will take inventory of office supplies and clean up the inventory materials in a timely manner to reduce Inventory and eliminate waste;

4.3.3? The administrative department needs to establish an office supply ledger and register it in a timely manner, and make statistics on the office supplies used in the previous month before the 5th of each month. And send it to the financial department of the group company for reference;

4.3.4U disks, SD cards, computer keyboards, mice, telephones and other low-value consumables shall be subject to the "Management Measures for Low-Value Consumables" implement.

5. Supplementary Provisions

These regulations have been approved and promulgated by the company's vice president in charge, and will officially take effect on the date of issuance.

6. Related documents

6.1 "Management Measures for Low-Value Consumables"

6.2 "Minimum Inventory List"

7. Records

7.1 "Purchase Requisition"

7.2 "Receipt of Materials"

7.3 "Office Supplies Receipt Registration Form"

Additional notes:

This regulation is proposed by the administration department of the group company;

This regulation is revised by the manager of the administrative department;

This regulation is reviewed by the management director;

This regulation is revised by the administrative director;