1, format of business letter (1): parallel.

Head to head (block? Style) is a simple business letter format, in which each part of a document or letter starts from the left margin. Different parts, such as different paragraphs or addresses, are separated by blank lines. Parallel heads are very popular because of their simplicity. Its main format is as follows:

Paragraph alignment: In alignment, each part of a document or letter starts from the left.

Blank lines between different paragraphs: different parts (such as different paragraphs or addresses in business letters) are separated by blank lines-

( 1)? Between the sender's address and the recipient's address: three blank lines.

(2)? Between the title and the first paragraph of the letter: a blank line

(3) Between paragraphs in the body of the letter: blank lines.

(4)? Between the dimension title and the following paragraph: there is no blank line.

2. Format of business letters (2): Improved parallel header.

Modify (modify? Block style) combines the characteristics of indentation and flush, and looks like indentation, but the biggest difference is that in the improved flush:

(1) The first line of the paragraph is aligned, and the new paragraph is aligned with the left margin (aligned? Left)

(2) The sender's address, date, conclusion and signature are indented, just like indentation. The improved head-up style is the same as the head-up style, and the layout looks clear and tidy. This is a common format for business letters.

3. Format of business letters (3): Indentation.

Indent (indent? Style is slightly more complicated than other common business letter formats. Indentation is an ancient business letter format, so many people are familiar with it. In indentation, the first line of each paragraph is indented, and other parts of the letter are indented.

Some people think indentation is the most traditional format of business letters, but others think it is out of date. Some people think that indents don't look so clear on the page, and sometimes it's not easy to align indents up and down, while other formats are usually easier to apply.

Now people prefer to adopt other new formats, but many business people are still used to using indented formats. In business letters, indentation means indentation, and the indented parts include:

1) The first line of the paragraph

2) Sender's address (return address)

3) Delivery date (date)

4) Ending greetings (gift? Close)

5) signature

When using indentation, the most important thing is to be consistent. Indentation should be at least six spaces, and more spaces can be used-as long as each paragraph is indented by the same distance. The same is true of other elements in business letters. The important principle is that the indentation distance is the same, and it is aligned up and down.

The first line of this paragraph should be indented.

The first line of each paragraph is indented, about1.5 cm from the left boundary of the text; This is the most common indentation distance, but indents larger than 3.5 cm are also used. Different companies may have different habits about how to shrink and how much. The key is to be consistent, that is, the distance of each indentation is the same. There are several possible ways to indent a paragraph:

You can press the space bar several times.

You can press the tab key once.

You can also use the paragraph formatting function.

Usually you use the Enter key to leave an extra line between paragraphs, but in indented business letters, there may be no blank lines between paragraphs. But the most important principle is consistency.

② Other parts of business letters are indented.

When a business letter is indented, other parts should also be indented: the sender's address, date, conclusion and signature. The indentation of these parts should start from the right half of the page and start slightly to the right from the middle line of the page.

Introduction of business letters

Business letters are letters written by companies to other companies, customers, customers or partners. The language used is more formal than ordinary friends, and the main content is business process or business transaction.

Need to write a business letter.

You will use business letters to communicate with customers, clients, business partners and other companies. Some business letters are "from one company to another", while others are correspondence between individuals from different companies.

The format of business letters is different from academic writing or creative writing. Usually, companies adopt a fixed format for all internal documents and communications. If your company already has a fixed format, follow the company format.

When the length of the letter exceeds one page, arrange the format.

If the content of the letter is more than one page, then change a piece of paper to continue typing, but don't add the letterhead, use a blank white paper with good paper. As for how to arrange the format of the second page, there are several different ways, but you should at least write the recipient's name, page number and date at the top of the page, and someone will add a reference number or theme.

You can align all information to the left, or align your name to the left, type the number of pages in the middle, type the date on the right, and then leave three blank lines to continue writing.

Extended material

Business letter is a common style in daily life, and it is an important tool for negotiating matters, transmitting information, exchanging ideas, connecting feelings and enhancing understanding. Letters can generally be divided into two categories: business letters or official letters and personal letters.

People without titles are generally called sir?

② Women are generally called madam, madam or miss.

The address of the recipient can also be a title or position, regardless of gender. For example, Professor (abbreviated as professor. ), doctor (abbreviated as Dr.) and general (abbreviated as Gen.). These titles are all placed before surnames or surnames and first names, such as Professor(Phil)White and so on.

(4) The addresses of the recipients in foreign official letters can be gentlemen (not gentlemen), dear gentlemen (friends) and my dear gentlemen (friends). You can't add dear before a gentleman, and you can't bring your name after a gentleman. When using Sirs, the word Dear is often used in front, but Sir can also be used alone. If the recipient is a woman, Madam or her plural sisters can use it alone, regardless of whether they are married or unmarried.

⑤ Addressing senior foreign officials, such as heads of state, heads of government, ministers, ambassadors, envoys, can be (dear) Mr., (dear) Mr. President, (dear) Mr. Prime Minister, (dear) Mr. Ambassador, your Excellency (plural).

6. For male monarchs such as kings and emperors in monarchical countries, they can be called Mr., and for female monarchs such as queens, queens and queens, they can be called Mrs.. Sometimes it's called your majesty Politeness and respect your majesty can refer to both men and women, and its plural is your majesty.

⑦ For members of the royal family, such as princes, princes, princesses and princesses, you can generally use (dear) Mr. or (dear) Mrs., but in formal honorifics, you usually use (plural as Your Highness).

The text of the letter.

The first line of each paragraph in the body should be indented four to five letters to the right. When writing a business letter, the text is generally straight to the point, the content is simple and clear, and the organization is clear. When writing a personal letter, if there are any omissions after writing the letter, you can use P.S. to supplement it.

The end of a business letter (full end)

The conclusion is a courtesy of the writer to the recipient. It only occupies one line, one or two lines lower than the text, starting from the middle or right side of the stationery. The first word should start with a capital letter and end with a comma. The conclusion depends on the relationship between the writer and the receiver.

Signature (signature)

The signature at the end of the letter is generally one or two lines lower than the conclusion, starting from the middle of the stationery to the right. If the writer is a woman and doesn't know the recipient, she will usually enclose Miss, Mrs. or Ms. in brackets before signing, so that the other party will know how to address her when replying. Some also sign their names and write down their professional titles, positions or titles.

Attachment (attachment)

If there is an attachment in the letter, please indicate the attachment. Or Enc In the lower left corner. If there is more than one attachment, you should write 2 (or 3, 4, 5, etc. ) attachment.

Restart (Postscript, abbreviated as p.s.)

If the reopening part is used to supplement the omission in the text, it should generally be used as little as possible and should be avoided in formal letters.

Personal and Official Letters-Notes

First of all, the writer should put himself in the other's shoes and respect the other's customs and habits.

Secondly, English letters should be fluent, concise and avoid verbosity. In other words, the writer should use as few words as possible to express the information he must convey, and the writer should express the information he needs to convey clearly to avoid misunderstanding.

Communication also needs to be polite. Therefore, in the process of writing letters, we should avoid hurting each other's feelings and choose more polite and euphemistic words in wording.

Finally, in addition to avoiding mistakes in grammar, spelling and punctuation, the historical materials and data cited in the letter should also be accurate.