Construction site settlement system
In order to further standardize the project settlement, prevent the loss of project profits, put an end to the loopholes of repeated settlement, repeated settlement and non-settlement according to the terms of the contract, and effectively improve the control of project cost, this system is formulated.
I. Classification of settlement documents
Engineering settlement documents are divided into "production settlement documents" and "labor (professional) subcontracting settlement documents".
1. Production settlement documents are divided into "production task list" and "scheduled task list". The "production task list" is the bill of quantities that the foreman, material engineer, safety officer or mechanical administrator (other project managers can't settle the "production task list") settle according to the actual quantities completed or occurred on site and the corresponding subcontract terms. This settlement document only settles the engineering quantity, not the amount.
2. "Labor (Professional) Subcontracting Settlement Sheet" means that the project accountant settles the labor cost, material cost, lease fee and other amounts according to the project "Production Task Sheet" and the settlement terms of the corresponding subcontract. At the time of settlement, the project accountant must recheck the work contents and quantities in the "Production Task List" according to the engineering drawings, bidding budget and subcontract, ensure that the contents in the "Production Task List" are the contents required by the contract, and the quantities do not exceed the bidding budget, and prevent repeated, repetitive and non-conforming behaviors.
II. Issuing authority of settlement voucher
1. "Production Report" can only be issued by front-line foreman, material engineer, safety officer or mechanical administrator in the corresponding jurisdiction. Other personnel of the project are not allowed to issue it, even if it is issued, it will be considered invalid.
2. The Labor (Professional) Subcontracting Settlement Sheet can only be settled by the accounting recognized by the directly affiliated project department and the project manager, and the settlement of other project personnel is regarded as invalid.
Three. Requirements for settlement documents
1. The contents of the declaration should be filled in indelible "black" ink, and the handwriting should be clear and neat.
2. The settlement document must be settled on a monthly basis or at the node agreed in the contract, but the "Timekeeping Task List" must be settled on a monthly basis. Due, as a waiver of settlement.
3. The statement must be numbered by project and person according to the numbering requirements of relevant documents directly under the project department. The settlement document number cannot have duplicate number or missing number. For settlement documents with repeated numbers, the directly affiliated project department only recognizes settlement documents with earlier repeated numbers.
4. All units of quantity used in the report must adopt national standard units, and the currency of the amount is RMB, and the unit is RMB.
5. All settlement documents should be established by a separate person, and the project accountant must establish a "project settlement control summary table" to control the summary calculation.
6. "Production task list" requirements
① The columns of "Name (Location) of Sub-project" and "Work Content" in "Production Task List" should be as clear as possible about the construction location and content for verification, and avoid vague words as far as possible; ② The corresponding auditors (accountants, professional foreman, quality engineer, safety officer and material engineer) in the "Approver" column of the "Production Task List" must be truthfully assessed according to the requirements of the project department and the contract. The "Production Task List" that has not been assessed is regarded as an invalid settlement list, and the accountant will not settle it; ③ The approver (project manager) in the column of "Approver (project manager)" must sign the opinions of "Agree" or "Disagree" and sign it; (4) The pricing method of settled quantities in the production task list shall be consistent with the contract quotation, and there shall be no quantities with or without contract unit price in the production task list.
7. Requirements of "Timekeeping Task List"
(1) "Timekeeping Task Sheet" must be distributed on the same day, and it will not be replenished after expiration; (2) at least three people, including the project accountant, must estimate the working hours involved in the estimation work, and no individual may estimate the work without permission; (3) The project manager shall be informed before the timekeeper is produced, otherwise the project manager may refuse the approval; ④ The "Timekeeping Task Sheet" must be settled in the project accounting office every month, and it will not be settled after it expires; ⑤ The column of "Work Content" in the "Punctuality Task List" should be as clear as possible to prepare for inspection and avoid ambiguity as far as possible.
Four, subcontractors (teams) exit settlement
1. All subcontractors (teams) working in the project department directly under the Nine Departments must fill in this "countersigning Form for Completion of Settlement of Construction Task List" in time after signing all the contents of the contract, otherwise the project accountant and project finance have the right to refuse the final settlement and payment.
2. Where all the construction teams working in the Project Department directly under the Ninth Project Department fail to fill in the Construction Team Exit Sign-off Form and the Construction Task Form Settlement Sign-off Form, the project accountant and project finance have the right to refuse the final settlement and payment.
3. The "Exit Sign of Construction Team" must be filled in after the "Settlement Sign of Construction Task List" is signed.
4. Before countersigning this "Construction Team Exit Sign Form", all departments of the Project Department should carefully check whether there are any outstanding procedures between the construction team and the department.
5. The "Construction Team Exit Sign Form" shall be countersigned one week before the planned exit time, so as not to affect the settlement exit.
For more information about project/service/procurement bidding, and to improve the winning rate, please click on the bottom of official website Customer Service for free consultation:/#/? source=bdzd