1. How does HR establish corporate rules and regulations

Corporate rules and regulations should be used as the internal "law" to manage the enterprise and as the basis for punishment of employees who violate disciplines. They must go through corresponding program. In the process of formulating or revising rules and regulations, it is recommended to do the following work well:

(1) Employee Representative Conference: Mainly for enterprises with a large number of employees, the employee representative conference is generally used to discuss relevant issues. Rules and regulations and other matters involving the vital interests of employees. The generation of employee representatives generally requires an election process, that is, employee representatives are selected through the "Employee Representative Recommendation Form". There must be a corresponding and reasonable number of employee representatives.

(2) All-staff meeting: a democratic mechanism mainly suitable for companies with few employees. If an all-employee representative meeting is held, everyone attending the meeting is required to sign in. This is a key and important link. The sign-in form should be bound into a file and kept in a book.

(3) Staff meeting (congress) sign-in sheet management: 1. The sign-in sheet should be printed or marked with discussion and modification of rules and regulations, job responsibilities, and quota management; 2. The sign-in sheet should be divided into departments Sign and record the status of participants in the meeting. 3. Indicate the time and place of the meeting, and indicate how many people from the department should be present and how many people actually attended.

(4) Meeting agenda and minutes: indicate the meeting time and location, the rules and regulations items discussed, employee opinions, union representative opinions, and voting results.

(5) Save the banners, photos and video materials of the staff meeting or employee representative meeting.

2. How to publicize corporate rules and regulations after they are formulated?

The Labor Contract Law strictly stipulates the procedures and effective conditions for the formulation of employer rules and regulations. Only after legal procedures are formulated and announced to workers, rules and regulations become binding on workers. When this lawyer communicated on the national practical course of the Labor Law Online HR Club and on the phone with the HR of the legal advisory unit, I concluded that there are generally 8 ways to publicize rules and regulations. I will share them with you today:

1. Directly make the rules and regulations an annex to the labor contract, and specifically stipulate in the labor contract that "the rules and regulations stipulated by the employer, employee handbook and other agreements signed by both parties shall be annexed to this contract and have the same legal effect as this contract. If the content is modified according to the prescribed procedures, it can be deemed that the relevant provisions of this contract have been changed, and the employee has read it in detail and is willing to abide by the employer's "Labor Rules and Regulations", and the employee will be allowed to sign the labor contract.

2. Distribute the rules and regulations in the form of a manual to employees, give them to read, and sign for confirmation after reading. Employers should retain evidence of the issuance of rules and regulations.

3. Place the rules and regulations on the company website for employees to browse, and use computer technology to record employees' browsing of the rules and regulations.

4. Announce the full text of the rules and regulations in the public area of ??the factory, and record the announcement site of the rules and regulations by taking photos, videos, etc.

5. Send rules and regulations to employees’ personal mailboxes and keep records of sending letters.

6. Take employees’ understanding of corporate rules and regulations as an assessment item, assess employees’ understanding of corporate rules and regulations regularly or irregularly, record the results of the rules and regulations assessment and have employees sign for confirmation.

7. Convene an all-staff meeting or organize all employees to conduct intensive study and training on rules and regulations, and have employees sign on the rules and regulations study and training registration form.

8. You can take exams of corresponding rules and regulations and keep the test papers of the rules and regulations.

As for the above publicity methods of corporate rules and regulations, as for what is the most effective publicity method, companies should seek the best publicity method suitable for their own companies based on their own characteristics, such as hardware facilities, corporate culture, personnel quality, etc. , in order to make all workers familiar with the company's rules and regulations, so as to reduce the adverse legal consequences borne by the employer because the rules and regulations of the employer are not binding on workers.

3. Rules and regulations should strengthen file management:

(1) Archive all documents and materials: text of rules and regulations, text of job responsibilities, employee representative election form, conference attendance record, Meeting records, training records, publicity records and other meeting materials must be archived and saved. It is best to bind the meeting materials into a book and have it stamped by the trade union.

(2) Special training should be conducted for new employees after the meeting, and the training sign-in form should be archived and saved.

(3) If the rules and regulations are revised, the revised content and procedures should also be archived and managed.