I. Handling of Document Receiving
Receipt handling refers to the whole process that the document department operates in time within the agency after receiving the documents and materials until it is finished. A series of interrelated links that make up this process are called receipt processing program. The general procedures for receiving documents are: signing, unsealing, registering, planning, applying, approving, distributing, undertaking, organizing circulation, supervising and handling completed official documents.
1. Signing refers to receiving relevant official documents and giving the sender a certificate by signing or sealing. Specifically, the foreign sending and receiving personnel and communication personnel set up by the government receive official documents from the issuing authority, postal department, confidential transportation department, confidential communication department, official document exchange station or through their own communication equipment after fulfilling the prescribed procedures of confirmation, counting, checking, inspection and endorsement. The dispatch should indicate the specific time of receipt.
2. After unsealing, the official documents shall be unified or signed by the writers respectively, unified unsealed or delivered to relevant leaders in person.
3. register. In the process of receiving documents, the characteristics and processing methods of registered documents. Receipt registration is generally divided into reading registration and handling registration. In the process of registration, the document title, classification, document number, issuing authority, written date, number of copies of the main sending authority, receipt date and processing date should be clearly filled in item by item. The registration of some organs is also divided into external registration and internal registration.
Second, issue a document for handling.
Official document processing refers to the preparation, disposal and management activities carried out by the internal organs for issuing official documents. The general procedures for issuing documents are: drafting, consulting, reviewing, issuing, issuing, registering, printing, printing or signing, subcontracting, issuing and processing the completed documents. This scheme has strong certainty and irreversibility.
1, the draft, which is the official document writing described in the previous section. Through the collection, processing and re-creation of relevant information materials, useful information is systematically recorded, so that the will of the organ can be seen in the text, and the manuscript is created for further improvement.
2, consultation, refers to the official document content involves the scope of functions and powers of other relevant organs at the same level or not, need to obtain their consent or cooperation.
3, audit, refers to the draft before sent to the relevant leaders for approval or discussion at the meeting, by experienced, policy theory level and high level of writing related personnel to do a comprehensive verification and revision of the manuscript.
4, issued, refers to the final examination and approval of the manuscript by the person in charge of the organ or department, the name and date of the officially finalized opinions and comments. Except for some normative and important official documents, which must be discussed and adopted at relevant meetings or signed by the person in charge, other manuscripts, once issued, are finalized. Therefore, issuing is a necessary condition for most official documents to take effect.