Meeting Minutes
1. Overview
During the meeting, the organization and specific content of the meeting will be faithfully recorded by a dedicated record-keeper, so that Minutes of the meeting were formed.
Meeting minutes can be divided into “recording” and “recording”. "Remember" can be divided into detailed notes and brief notes. Brief notes are to record the summary of the meeting, the important or main remarks at the meeting. Detailed records require that the recorded items must be complete and the recorded remarks must be detailed and complete. If you need to keep meeting minutes including the above contents, you must rely on "recording". "Recording" includes written notes, audio recordings and video recordings. For meeting records, audio and video recordings are usually just means, and the recorded content must ultimately be restored into text. Transcripts also often rely on audio and video recordings to ensure that the recorded content reproduces the meeting situation to the maximum extent.
2. Format
The format of meeting minutes is divided into three parts: record header, record body, and review signature.
The contents of the record include:
1. Name of the meeting;
2. Meeting start and end time;
3. Meeting location; < /p>
4. Meeting chairman (moderator)
5. Meeting attendance, attendance and absence;
6. Meeting speech meeting.
7. Meeting procedures
8. Signatures of the meeting chairman and record-keeper
III. Requirements
Summary of meeting minutes requirements There are two main aspects, one is the speed requirement and the other is the authenticity requirement.
(1) Speed ??requirements. Speed ??is the basic requirement for recording.
(2) Authenticity requirements. Documentary nature is an important feature of meeting minutes, so ensuring authenticity has become an inevitable requirement for transcripts. The content is authentic and the speaker’s style is authentic, but the speaker’s mispronunciation or grammatical defects and overly wordy expressions can be appropriately modified in order to express clearly.
The specific meaning of authenticity requirements is:
1. Accurate. Don’t add anything, don’t omit anything, just record it as it is.
2. Clear. First, the writing must be clear, and second, the records must be organized.
3. Highlight the key points.
The key points that should be highlighted in the meeting minutes are:
(1) The central topic of the conference and related activities surrounding the central topic;
(2) The meeting discussion, The focus of the debate and the main opinions of each party;
(3) Speeches of authorities or representatives;
(4) Tone-setting remarks at the beginning of the meeting and before the end concluding remarks;
(5) Matters that have been resolved or yet to be resolved at the meeting;
(6) Other remarks or activities that have a greater impact on the meeting.
It can be combined with the recording and post-meeting interview with the speaker for proofreading, and the preliminary record can be modified again after the meeting. However, meeting minutes cannot be modified once signed by the chairman!
The difference between meeting minutes and meeting minutes:
1. In nature, meeting minutes are statutory administrative documents; , business documents used within the unit to record meeting speeches.
2. In terms of content, the meeting minutes are the consensus reached at the meeting that has been sorted and processed, and are the key points of the meeting content; the meeting minutes are the original records of the speeches made at the meeting, and basically everything must be recorded. .
3. In terms of form, meeting minutes basically follow the standardized format of administrative documents; there is no unified format for meeting minutes, and most are determined by each unit.
4. In terms of release method, meeting minutes are distributed according to official document issuance procedures, but there is no main sending or copying agency; meeting minutes are only kept as internal data and will never be released publicly.
5. There is a difference in the degree of refining and processing. Meeting records, whether detailed or summary, are original records. Participants in the meeting can record whatever they say. Important content cannot be omitted, let alone Adding details; minutes are based on the records, through the analysis and synthesis of the writer, extracting the main points, discarding the miscellaneous, and organizing and processing according to a certain logical sequence. Records are not articles and can only be used as raw materials for articles; minutes are articles formed after abstract thinking and processing
The difference between meeting minutes and meeting resolutions:
1. Meeting Minutes are the main points written according to the situation of the meeting. After drafting, they can be finalized as long as the relevant person in charge reviews and agrees; and the resolution must be voted by the participants and passed in accordance with legal procedures before it can take effect.
2. A meeting minute can contain several unrelated decisions from different aspects at the same time, while a resolution can only contain information about a certain aspect or issue. Even if it is as significant as the "Resolution on Certain Historical Issues of the Party Since the Founding of the People's Republic of China", its rich content is closely centered on the Party's guiding principles and lines, and is interconnected and integrated. .
3. The content of the meeting minutes can be light or serious, large or small. As long as it is agreed upon at the meeting, it must be written; and the content of the resolution is often a unit or department, a region or a system or even Major issues of the party and the country.
4. Minutes can reflect different views at the meeting, while resolutions can only reflect a unified view passed by the majority.
5. The social utility of minutes and resolutions are also different. Although the minutes have a certain authority, some of the provisions and requirements in them focus on understanding and mastering the relevant spirit, and are more in the nature of guidance and guidance. Once the resolution is formed, the relevant parties must strictly implement the various provisions. Therefore, the resolution has greater authority.
The difference between minutes and briefings:
1. The tasks undertaken are different. The briefing is just for reporting and communicating the situation, for reference up and down, left and right, there are no rigid requirements for the readers, and generally there is no binding force. Meeting minutes have a certain authority. Its conclusion can guide the relevant parties to have a unified understanding. The agreed items it includes require all relevant parties to abide by and implement it. It has certain guiding and restricting effects on specific reading objects.
2. The writer of the briefing can comment on the events he writes about and express his opinions in the briefing, which can be affirmative or negative; the meeting minutes must be faithful to the meeting situation and objectively and concisely Narrate the content of the meeting and do not allow the writer to comment on its content in the minutes.
3. Briefings are required to be short, usually around 1,000 words, preferably no more than 2,000 words; meeting minutes are not limited by the length of the text, which can be shorter or longer. It is also common for some minutes of symposiums with rich content and major issues to be lengthy.
4. Meeting minutes can be used as a reflection of the situation and abbreviated into a briefing; briefings cannot play the role of minutes.
Meeting minutes truly record the circumstances of the meeting and objectively reflect the content and process of the meeting. They are important original archival materials and are generally not made public.
It not only provides important material for the writing of meeting briefings and meeting minutes, but also provides a basis for subsequent analysis and research of the meeting, and is also a voucher for checking the implementation of meeting decisions.
Therefore, it is very important to take meeting minutes carefully.