Business letter writing
Some rules of excellent writing
1) Use the right tone. 2) Write naturally and carefully. 3) Write clearly and to the point.
4) Be polite and consider 5) Avoid verbosity.
6) Plan your letters and writing effectively.
● Principles of business letter writing
When writing business letters, we should always keep in mind their basic qualities, namely, the seven C's: completeness is complete, concreteness is concrete, clarity is clear, conciseness is concise, politeness is polite, and consideration is given to care and correctness.
Note: 1) They have reduced the price by US- 100 per piece. → After the price, add to. Analysis: reducing ... to ... should mean-reducing ... to ... (a certain position or degree), and reducing ... through ... method-reducing ... (followed by specific reduction range).
2) avoid using bimonthly, which will cause ambiguity. Once every two months; Twice a month. Avoid using a steamer. A ship/steam engine/ship. 3) Don't write this month, write the exact month. Complex, difficult/complex, simple and simple, please do it as soon as possible under the general and specific date.
May 15
If you need a large order, the amount is as high as 12000 USD, please call/write/fax our time Beijing time Mr. Li, your port.
Liverpool
Please remind us of the amount as soon as possible. Intersections need precise quantifiers. Thank you for your email of May 5th. (can't be used in. Analysis: modify the noun emails, so use of/date；; On modifies verbs. ) rotten wood nonsense
In view of this fact, the correction is due to the resulting effect.
I
want
arrive
take
I'd like to take this opportunity to thank you. Thank you.
In the case of ...
If ... Courtesy: 1) After receiving the letter, you should reply to the other party within 3 days. 2) We have suffered losses due to your delayed shipment. → Your change is. (analysis: only mention the facts and don't blame each other. )
You must/had better/should send us samples. (Most
No need, no respect)
You can say please do something.
Note: textile price list price list catalogue manual, catalogue
● Practice-Rewrite sentences
Three buyers want to import goods from us. → Remove … Who …
WH wrote a book about globalization. A book is written by.
I think they should exchange goods. My opinion is that …
Here is our check for $500 to pay for your settlement. → Delete is here and add is after payment.
We plan to open a branch in BJ next year. We plan .../Our plan is ...
We expect the interest rate to increase further in the near future. We expect ...
7) Interest rates are expected to be further lowered. We expect interest rates to go further ...
8) The office supplies you ordered have been received and will be delivered immediately. We have received your order … and we will ship it immediately.
We will ship the ... you ordered immediately. →
● Basic format of business letters:
1) letterhead (letterhead)
2) reference. (reference number) 3) Date (date)
4) Internal name and address
5) Pay attention to the bank (the person/department you want to contact) 6) Address 7) Subject line 8) The body of the letter.
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
Note: Bold type is a necessary part, and fine type is an optional part.
1) letterhead
As the first and most obvious part of a company's business letter, stationery has two functions: identifying the source of the letter and forming your own impression of the writer's company.
⊙ Printed letterhead may contain some or all of the following contents: