The formats of Chinese and English letters are different.
First, Chinese letters
Like ordinary letters, business letters generally consist of five parts: beginning, body, end, signature and date.
(1)
Write the name of the recipient or receiving unit at the beginning. The address is written in separate lines and capital letters, followed by a colon.
(2) Text
The body of the letter is the main part of the letter, which describes the substantive issues of business dealings, usually including:
(1) Greet the recipient;
(2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on;
(3) Letters for business contacts, such as asking about relevant matters, answering questions raised by the other party, and clarifying their own ideas or viewpoints.
④ Put forward the hope, ways and requirements for further contact.
(3) End
Finally, I often state my request for a reply in a simple sentence or two. For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health".
(4) Signature
Signature is the writer's signature, which is usually written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity.
(5) Date
Date of writing-generally written in the lower right corner of the signature on the next line or the same line. The date of a business letter is very important, so don't leave it out.
Second, English letters
Business letters with foreign countries are usually written in English. According to the customary usage of English letters, it consists of eight parts, such as header, date, recipient's name and address, title, body, ending, signature and others.
(1) Look up
Letterhead refers to the name, factory name, address, telephone number, telegram registration, name of the person in charge, etc. Printed or printed on stationery.
(2) Date
The date is usually printed in the lower right corner of the letterhead, or below the sender's name and address. The way the British write dates is day, month and year; American spelling is month, day and year. In order to avoid misunderstanding, the date and year are expressed in numbers and the month is expressed in English. The first letter should be capitalized or abbreviated.
(3) the name and address of the recipient
It is the same as the recipient's name and address on the envelope, and is generally printed on the left side of the stationery, 2-4 lines below the date position or 2-4 lines below the signature position.
Pay special attention to each other's habits when writing the name of the receiving unit. We should not add or subtract articles before the company name at will, nor should we use complicated writing and abbreviations at will. For example, Company and co. cannot be interchanged, otherwise it will be considered impolite.
(4) Title
In English letters, the same courtesy titles as "Your Excellency" and "Sir" are often used as "Dear". Gentlemen "; Addressing enterprises, women's organizations in companies often use Ms. and Ms.; There is no specific recipient name. Honey? Mr. Wang addressed the recipient.
(5) Text
The status and content of writing are the same as those of China's letters. In English business letters, the letter is written from two lines under the title, one line between lines and two lines between paragraphs. It is advisable to occupy three quarters of the stationery, leaving a certain gap around it. The first word from the left of each line should be connected together, and the first word from the right should not be connected together, but it should be as neat and beautiful as possible.
(6) End
The end of an English business letter is a courtesy of the writer, which means "sincerely". If the recipient is a company, the common courtesy name is yours? Really, really? Yours, yours? Loyalty, etc. If the recipient is an individual, it is often used: yours? Sincerely, sincerely? Yours, etc should be noted that a comma must be added after the courtesy at the end.
(7) Signature
The signature consists of two parts, one is the signature of the writer, and the other is the printed name of the writer. The signature is written in pen or ballpoint pen five lines below the polite expression at the end. For easy identification, the name should be printed under the signature, and sometimes the title should be printed together.
Extended data:
General characteristics
Flexible and easy to choose.
Customers can choose different contents of business letters according to different target customers, which can enhance the flexibility and pertinence of publicity and improve the publicity effect. At the same time, customers can choose their own delivery time and quantity.
Strong pertinence and good effect
Customers can choose a specific target range from the name and address information database provided by the postal department according to their own needs, thus avoiding the blindness of publicity.
High reading rate and wide coverage
Business letters are aimed at specific target units (individuals). Users can open the email at any time, read it carefully and save it. At the same time, customers can use the huge postal network to send business letters to all parts of the country, covering a wide range.
Low price, convenient and fast.
Business letters are cheap, and the post office provides one-stop services such as advertising design, production, mail packaging and mailing, which is convenient and quick, and can be mailed at any time, and the products can be sold nationwide without going out.
Large amount of information and strong applicability
As an information carrier, business letters can contain a lot of information and are not limited by space. They can send detailed and illustrated materials such as words, pictures, contracts, orders, etc., which are convenient for recipients to save and consult, and some can also sign contracts directly.
Bill aerogrammes have the function of strengthening the contact between enterprises and users, enabling users to grasp their own accounting expenses in time and clearly understand their own consumption; At the same time, it can also ensure the timely withdrawal of enterprise funds, which is an important measure for enterprises to standardize service standards and integrate with the international community.
Letters are letters, or letters. Official letters of the unit, that is, letters used to handle official business. The official letter of the unit is a style used by the party and government organs, people's organizations, enterprises and institutions in mutual consultation and contact.
Corporate letters are widely used. Parallel organs or non-affiliated organs can be used when they are in contact with each other, and higher and lower organs can also be used when they contact, inquire or reply to their work.
Official letters are widely used. They can be used for communication between parallel organs or non-affiliated organs, and also for communication, inquiry and reply between superiors and subordinates.
Letters should usually choose to use different concluding remarks according to the questions, notices, letters or replies. Such as "I am writing to you", "Please reply immediately", "I am writing to you" and "I am writing to you". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters. Although there is only one word difference between a memorandum and a letter, it is not an official document, but a document form different from the "official document format".
Letters are a way to convey information. Format can be divided into classic format and modern format, among which modern format is a new style derived from the change of information transmission mode, with the main feature of reasoning as the purpose, without traditional format and prose style.
References:
Baidu Encyclopedia-Business Letters