Main contents of government procurement bidding procedure:
1. Signing agreement:
According to the approval letter of the relevant office of Beijing Finance Bureau, the project unit (purchaser) and the bidding company signed a bidding agency agreement.
2. Submit the requirements:
The project unit (purchaser) submits the bidding requirements to the bidding company.
generally speaking, bidding for goods should provide the name, quantity, delivery date, purpose, technical specifications and parameter requirements, supply scheme, training, acceptance standards and methods, quality assurance and after-sales service requirements, etc.; generally, bidding for engineering should provide design drawings or detailed instructions on engineering practices, etc.
3. Demand demonstration:
Bidding for goods: The bidding company will consult relevant experts or hold a technical demand demonstration meeting according to the specific conditions of the project to propose amendments to the technical needs of the project unit (purchaser).
for engineering bidding, a design meeting will be held to clarify the bidding scope and requirements, as well as the bidder's qualification, construction period, material and equipment requirements and standards.
the above arguments also include the bid evaluation method and whether the bidding method is appropriate. Whether it is necessary to change the bidding method, etc.
4 preparation of bidding documents:
after the demand demonstration is completed and finalized, the bidding company is responsible for preparing all bidding documents.
5. Publish the tender announcement:
The tender company publishes the tender announcement in the designated media. No less than 2 days from the date of announcement to the date of bid opening.
6. Selling the bidding documents:
The bidder shall purchase the bidding documents from the bidding company within the time required by the bidding announcement to obtain the bidding qualification.
7. Bid inquiry and answering questions:
After obtaining the bidding documents, the bidder can raise questions about the bidding documents to the bidding company, and the bidding company and the project unit (purchaser) can also arrange on-site investigation for the bidder as required. Prepare Q&A documents and answer questions in writing.
8. preparation for bid opening:
within one week before bid opening, the tendering company will prepare the shortlist of bid evaluation experts and formulate detailed rules for bid evaluation.
1-2 days before the bid opening, the tendering company and the project unit (purchaser) will go to the government procurement office to select bid evaluation experts.
9. Bidding and bid opening:
The tendering company accepts the bid at the specified time and place, and opens the bid on the spot, sings the bid publicly and records it, and asks relevant personnel to sign it. The project unit (purchaser) or the government procurement supervision department of its superior organ shall send people to supervise the bidding. For projects with a price of more than 2 million yuan, medical equipment procurement with a single price of more than 1 million yuan or key government projects must be supervised by the notary office.
according to document No.173 [27] of Beijing Finance Procurement, if the following situations occur, the bid shall be scrapped and the tender shall be re-organized.
(1) there are less than three bidders for a project or a subcontract
(2) the bidding quotations of all bidders participating in a project or a subcontract are out of the budget
(3) or there are illegal acts that affect the procurement justice. If it is necessary to change the procurement method, it should be reported to the government procurement office for approval before the procurement activities begin.
1. Organizing bid evaluation:
The tendering company organizes the bid evaluation committee to conduct bid evaluation according to the established bid evaluation rules and issue comprehensive bid evaluation opinions. Recommend the winning bidder and the alternate winning bidder.
11. Confirmation of bid evaluation results:
The tendering company will report the bid evaluation results to the project unit (purchaser) within 5 working days after the bid evaluation.
if the project unit (purchaser) has no objection to the bid evaluation result, it shall issue a confirmation letter of the bid evaluation result according to the bid evaluation result of the bid evaluation committee within 5 working days and send it to the tendering company.
12. Publish the bid-winning results:
The bidding company will publicize the bid-winning results (the winning bidder, the bid-winning amount, the list of bid evaluation committees, etc.) online for 7 working days.
13. Issuing the bid-winning notice:
If there is no doubt during the publicity period, the tendering company will issue the bid-winning notice to the winning bidder after the publicity period, and issue the bid-winning notice to the unsuccessful bidder.
14. The bidding company for the record will send the Beijing Municipal Government Procurement Project Principal-Agent Agreement, the procurement result report, the written confirmation letter of the purchaser, the bid-winning notice and the announcement information to the Beijing Municipal Government Procurement Office for the record.
15. signing the contract:
the project unit (purchaser) and the winning bidder sign the economic contract for winning the bid and send two copies to the tendering company.
16. Contract filing:
The tendering company will submit a copy of the contract to the Government Procurement Office for filing.
17. end of the project: the tendering company will file the original documents related to the project and send the copies to the project unit (purchaser) for filing.
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