This is an English article that I copied from somewhere some time ago (keep my name). I hope you will find it helpful, too. I must pay attention to using English, because I have to deal with many letters and emails every day. The following are some personal opinions and some books, I hope everyone will benefit. A. Grammatically, 1. Don't confuse subject and object. We decided to keep our previous estimate, and our report was updated, adding $40,000 to the cost of new equipment. "It should be changed to Decising to save our previous estimate. We have updated our report to include $40,000 for new equipment. We decided that this was not a report. ) 2. Don't break sentences. He decided not to audit the last ten contracts. Because of our previous compliance goals. They should be connected. 3. The structure is symmetrical. It's easy to understand. The owner questioned the owner's lease intention and the fact that the contract was tampered with by ink marks. It should be changed to: the owner asks questions. The lease intention of the mobile occupier and the ink modification of the contract. 4. Don't mess up the single mode, or it will be dazzling. It looks uncomfortable. For example, authorized personnel must show that they have security clearance. 5. The verb subject should have an echo. Think about these two differences: 1. This is one of the public relations functions. Insufficient budget. This is one of the public relations functions with insufficient budget. 6. Don't change the tense and tone too much. Business English is difficult to read. Don't waste other people's energy. 7. Punctuation marks should be accurate. He didn't carry out maintenance, but he continued to monitor the equipment. Changed to: He didn't repair it; Anyway, he continued to monitor the equipment. 8. Choose the right word. It seems to be correct and effective, operable and operable, etc. It needs clarification before it can be used. 9. Spelling is correct. With the computer spell check function, you can't be lazy. 10. Pay attention to the case. Don't use all words in uppercase unless you want to call names, such as: you must change the OS immediately. Foreigners feel impolite, so does drinking. If you want to emphasize, use underline and diagonal words. Bold is fine. Writing skills of foreign trade correspondence B. Style 1. Readability. If the object is a junior college degree, use high school English. Don't think that everyone is a language master. Use short sentences (15-20 words) and technical vocabulary, which is easier to understand. 2. Pay attention to the beginning of the paragraph. Generally speaking, important or emphasized things are placed at the beginning of a letter or paragraph, while sentences are placed at the end. For example, 1. Because he could not attend the meeting in person, he expressed his congratulations on the tape. He expressed his congratulations on the tape, because he could not attend the meeting personally. There is a difference between what they emphasize. 3. There are differences in severity. The equally important ones are connected by and, and the lighter ones are put in secondary sentences. 4. Pay attention to the transfer of meaning. For example, but (opposition), there (conclusion), and (addition), for example, (clarification) If you can't distinguish further from more, don't use it. 5. Don't use an ambiguous subject at the beginning of a sentence. Members of the Committee are divided on these decisions. They have delayed furs. What does this do? What do they mean? Don't start with this, that, it, them, or which. 6. Pay attention to the position of modifiers. For example, he can only criticize the expenses after July 15. It should be that he can only criticize the expenses after July 15.7. The wording must be accurate. Don't be vague For example, the digital display has increased significantly. " How important is it, big brother? Changed to: Digital display increased by 19%. 8. Look at it from the same position. Use less passive verbs. For example, some data should be submitted before April. Change to: You should submit some data. By April. That's good. Writing skills of foreign trade correspondence C. Style 1. Style and sentence length should not be too monotonous. The same subject-verb-object will be boring. Sometimes short sentences can be dissolved after long sentences. 2. Weak words (such as was, was, is, Are ...) can be strengthened. For example, this is a more powerful change: Prussian agricultural products are efficient ... Pranton's products are ... 3. Kindness and spoken English are more popular! Using object words and active words makes people suffer. For example, 1. This information will be sincerely recognized. "2. We sincerely support your message. Obviously, we will like the second sentence. The fourth writing skill of foreign trade correspondence D. Writing skill 1. Don't get people's names wrong. When the older generation saw the wrong names, they just threw them out of the trash can. Similarly, don't make mistakes in the title. Select a job title or degree. The following are the same: Howard e Wyatt, Dr. Howard e hyatt, D.D.SPhD 2. More than one person. Misters means mistress, but it's not a first name, just a surname. For example, Mr. Smith, Mr. Wyatt and Mr. Fury. What about women? Use ms, ms or ms. And don't follow the name. For example: small and medium-sized enterprises. Fabrizio Lionel and Gray. Men and women together? Just think about the topic. For example: Dr. and Mrs. Harold Wright, Mr. Harold Wright and Dr. Margaret Wright, Mr. and Mrs. Harvey Adams-Quinn. People with their own titles should follow closely. For example, if someone has an honorary degree, they don't like to use a general address ~ sometimes the big head doesn't know the address of the other person, so just use the lady. Ms. Sarah Grey. The address should be at least two lines lower. When the name is put, the short title can be one line and the long one is the next line. For example, ken green, President and Vice President of kenneth green International Operations, but this is a bit. . . : China Vice President of Kengreen Unicom Ying: China Vice President of Kengreen Unicom 5. Foreigners' names sometimes have Jr. or Sr., and the comma in front of them is whatever you like. All the following are true, don't laugh: Michael J. Smith, Jr. Michael J. Smith Sr. 6. Capitalize foreign names as much as possible. It is for the respect and convenience of the postman. 7. The numbers on the address are directly in Arabic numerals, except one. Example: 127 Ninth Avenue North 127e. 15 Street 5 Park Avenue Wing Ren Plaza 556-9 1 Street Foreign Trade Correspondence Writing Skills The fifth letter should pay attention to the end of the letter, and make clear the relationship between everyone before choosing words. For example: 1. Very formal, very formal (for example, to government officials), respectful to you,

Your respect, 2. Formal formal (for example, between client companies) Very truly yours,

You are sincere,

Yours sincerely, 3. Not very formal, not very formal (as a client) Yours sincerely,

You are sincere,

sincerely

Sincerely,

Yours sincerely,

Sincerely, 4. Informal informal (such as pig friends, dog friends, colleagues, etc.). ) greetings,

Warm greetings,

Best regards,

Best regards,

I tried my best,

Give my regards to Mary,

Affectionately,

Thank you,

See you next week! Sometimes it's annoying to choose between us, me and you-if it's a company representative contacting business or something, you can use: we'll reconsider your legal fees.

Sinopec will reconsider your legal fees. If you just talk about yourself, you can use: I find this booklet very informative. Sometimes we can use ... font together. We are happy to offer you the position of sales director. I look forward to our meeting on Tuesday morning. What about you and me? Very annoying. Generally speaking, the interests of the recipient are more important. Nominally, you should think so. Generally speaking, a respectful tone can't be wrong. Sometimes you feel alienated when you use it too much. You will be glad to learn that you have been elected as a member of our advisory committee. Your timely response. Nse would be very grateful. I'm glad that our board of directors chose you as the most qualified candidate for our advisory committee. I hope you can agree to serve. This is much friendlier. Your writing is very good and comprehensive. (You don't need to judge me ~ ~) I completely like your book and found the answers to all my questions about performance demands. In short, the proper use of tone and object can determine your politeness. The sixth writing skill of foreign trade correspondence is to greet the user's name first, instead of calling him by his first name. If you don't have a name, or a good formal letter, you can consider these: Dear Committee members:

Dear conference planning people:

Dear colleagues,

To all sales representatives:

To relevant personnel:

Dear sir or madam,

Dear Lady or Sir:

Dear Daigou: What if it is a company? Ladies and gentlemen:

Ladies or gentlemen: There are all kinds of strange things. What if the company is an all-male class or an all-female class? Dear gentlemen,

Dear ladies,

Dear ladies,

Gentlemen:

Ladies: Sometimes people say that they are wrong to use colons, but this is not necessarily true. See: Dear Mr. Jones: (Very formal)

Dear Joan:

Dear Jim:

Jim, the seventh skill in writing (informal) foreign trade letters and telegrams, it is not acceptable to sign autographs in person, so there is no need for computer drawing or stamping ... Don't sign Mr., Ms., Mrs. and Dr. together, people will laugh at you ... The signature depends on the tone of the letter. It is also ok to sign a bill for a friend or company client, and it is best to use Gates or Bill Gates for a stranger.