1, consciously abide by the management system, and it is strictly forbidden for other people to enter the warehouse.

2. Make supplier selection and evaluation in time. Prepare purchasing plan in time according to production needs. After the plan is signed by the leader, buy it nearby.

3. Materials and spare parts should be inspected before entering the warehouse. Those that fail to pass the final inspection or acceptance shall not be put into storage or used.

4. After the materials are put into storage, records shall be established to ensure that the accounts, cards and materials are consistent.

5, materials should be classified, specifications piled up, keep clean and orderly.

6. Keep the warehouse clean and tidy, do a good job in rust prevention, anti-corrosion and anti-theft of materials and accessories, and do a good job in fire control of the warehouse.

7. The warehouse keeper prepares materials according to the material preparation form sent by the front desk, and the repairman takes materials through the dispatch form, and the material taker signs it. The acquisition of large-scale assembly parts must be signed by the leader in charge, and the new materials must be handed over to the old materials, and the system of acquiring new materials and handing over the old materials must be strictly implemented.

8. Strengthen the management of old materials, hand them in and label them, and return them to the owner when they leave the factory.

9, the recipients of materials and spare parts should implement the provisions of the first-in first-out, strictly implement the price system, and shall not arbitrarily increase the price.

10, the warehouse shall conduct a monthly clearance inventory to eliminate errors and reduce inventory.

Warehouse management rules and procedures

Chapter I General Provisions

Article 1 In order to standardize the warehouse management of our company and ensure the integrity of property and materials, these Provisions are formulated according to the general requirements of enterprise management and financial management and the specific conditions of our company.

Article 2 The tasks of warehouse management

(1) Do a good job in the delivery and storage of materials.

(2) Do a good job in material storage.

(3) Do all kinds of preventive work to ensure the safe storage of materials without accidents.

Chapter II Warehousing of Stored Materials

Article 3 For the goods purchased by business personnel, the storekeeper shall carefully check whether the quantity and name of the goods are consistent with the manifest. If the goods are inconsistent with the contents of the manifest, they should truthfully report the warehousing procedures.

Article 4 Where the quantity, quality, specifications and varieties of goods are found to be inconsistent during the acceptance process, the storekeeper has the right to refuse to go through the warehousing procedures and report them to the competent person for handling as the case may be.

Chapter III Goods Leaving the Warehouse

Article 5 For delivery with incomplete procedures, the depository has the right to refuse delivery and report to the owner as appropriate.

Chapter IV Preservation of Warehousing Goods

Article 6 The warehouse keeper shall timely register the detailed accounts of all kinds of goods to ensure that the accounts, goods and cards are consistent.

Article 7 Before the end of each month, the storekeeper shall summarize all kinds of goods in that month and report them to the department head.

Article 8. The keeper shall make an inventory and reconciliation of the goods in stock at the end of each month. Found that the surplus and deficiency, damage, we must find out the reason, clearly define the responsibility, write a written report in time, put forward treatment opinions, and report to the department head.

Article 9 Do a good job in the connection between the warehouse and the transportation link, strive to reduce the inventory under the premise of ensuring the supply of goods and reasonable storage, and put forward suggestions on the utilization of goods and the disposal of overstocked products.

Tenth, according to the different types and characteristics of all kinds of goods, combined with the conditions of the warehouse, to ensure that the goods in the warehouse are placed in a reasonable and orderly manner, to ensure the convenience of goods in and out and inventory.

Eleventh for flammable, explosive, toxic and other items, should be designated to manage, and set up a clear sign.

Twelfth establish and improve the warehouse personnel registration system.

Thirteenth strict implementation of safety regulations, do a good job of fire prevention and theft prevention, to ensure the safety of warehouses and goods and property.

Article 14 The storekeeper shall make three "inspections" before going to work every day to ensure that the property is in good condition. If there is any abnormality, report it to the competent department immediately.

(1) When going to work, be sure to check whether there is any abnormality in the warehouse door lock and whether there is any loss of items.

(2) Check whether to lock the door, switch, cut off the power supply and hidden dangers after work.

(3) Check whether inflammable and explosive articles are stored separately and properly kept.

Fifteenth strictly abide by the warehouse storage discipline and rules and regulations, warehouse storage discipline content:

(1) Smoking is strictly prohibited in the warehouse.

(2) Prohibit irrelevant personnel from entering the warehouse.

(3) It is forbidden to tamper with the accounts.

(4) It is forbidden to pile up sundries and wastes in the warehouse.

(5) It is forbidden to store personal belongings in the warehouse.

(6) It is forbidden to chat, laugh and play in the warehouse.

(7) It is forbidden to use warehouse fire fighting equipment at will.

(8) It is forbidden to connect power supply, temporary wires and temporary lighting in the warehouse.

Chapter V Supplementary Provisions

Article 16 These Provisions shall be formulated by the Administration Department and submitted to the General Manager for approval and implementation.

Seventeenth this system shall be implemented as of the date of promulgation.

Of course, the delivery order will not be the same as the outbound order, which depends on the actual situation and demand of the company. Generally speaking, the joint number and content will not be the same. Generally, the more joints, the better control.

The following is the workflow of warehouse management for your reference:

Daily management of warehouse

1, the warehouse keeper must reasonably set up detailed account books and ledgers for various materials and products. The raw material warehouse must establish corresponding ledgers and cards according to the actual situation and the nature, use and types of various raw materials; Semi-finished products and finished products shall be provided with subsidiary ledgers and cards according to types and specifications; The account books and numbers established by the financial department and the warehouse must be unified and consistent with each other. Qualified products, expired products, invalid products and waste materials should be reflected in separate accounts.

2. Daily operation must be carried out in strict accordance with warehouse management regulations. The warehouse keeper must register the business that happened on that day one by one in time to ensure the correctness of materials in and out and balance data. Register the account number in time to ensure that the accounts are consistent.

3, do a good job of daily verification of all kinds of materials and products, warehouse keeper must regularly check and count all kinds of inventory materials, and make the accounts, materials and cards consistent. The unit weight of each casting material must be checked and recorded regularly, and any change should be reported to the leader in time for timely adjustment.

4. The production workshop must reasonably determine the purchase quantity according to the production plan and warehouse inventory, and strictly control the inventory of various materials; The warehouse keeper must sort out all kinds of inventory regularly, and prepare monthly statements for the bad inventory with long storage period and expired, and submit them to the leaders and financial personnel.

Second, the warehouse management

1. When materials are put into storage, the warehouse administrator must go through the warehousing formalities with the delivery note and inspection certificate; Refuse unqualified or incomplete materials to be put into storage, and put an end to the phenomenon that only invoices are missing or goods are put into storage when leaving the warehouse.

2. When warehousing, the warehouse administrator must check the quantity, specifications, certificates and other items of materials. If the quantity, quality and certificates of materials are found to be incomplete, the warehousing formalities shall not be handled. All materials that have not gone through the warehousing formalities are placed in the waiting area as materials to be inspected, and all materials that fail to pass the inspection are returned to the temporary storage area. At the same time, the handling personnel must be notified to deal with them in a short time.

3. The material receipt must be filled correctly and completely. The name of the supplier shall be filled in the full name, which shall be consistent with the delivery note. The single weight and total weight of the casting material receipt shall also be indicated. The material receipt must be signed by the warehouse keeper and the handler, and the handwriting is clear. The total warehousing amount of each batch of materials must be consistent with the amount on the invoice.

Third, the outbound management

1, all kinds of materials, in principle, FIFO method. When materials (including raw materials and semi-finished products) leave the warehouse, they must go through the formalities of leaving the warehouse. The materials used in the workshop must be collected by the workshop director (or his designated personnel) in a unified way. The picking personnel can pick up materials from the warehouse with the flow sheet or relevant documents issued by the workshop director or planner, and the picking personnel and warehouse keeper can check the name, specification, quantity and quality before issuing them. The warehouse keeper shall issue a requisition form, which shall be signed by the requisitioner and registered in the card.

2. When finished products are delivered out of the warehouse, the sales department must issue a sales delivery order, and the warehouse manager will deliver the goods out of the warehouse together with the delivery order stamped with the financial delivery seal and signed by the head of the sales department, and register them.

3. Before the end of the month, the warehouse keeper should do a good job of connecting with the materials in and out of the workshop and relevant departments, and the calculation caliber of all relevant departments should be consistent to ensure the correctness of cost accounting.

4, problems and errors found in the inventory, should find out the reason in time, and make corresponding treatment. In case of shortage and scrapping, it must be handled after approval by the leader according to the approval procedure, otherwise it is not allowed to adjust itself. In case of material shortage or quality problems (such as overdue, damp, rust or damage, etc.). ), it shall promptly report to the relevant departments in writing.

Four, workshop and tool management

1. Tools collected in the warehouse shall be registered, returned and registered in time after use. Tools commonly used in the production workshop should be properly kept to avoid loss. Workshop leaders have the responsibility and obligation to manage.

2. The damaged tools shall be reported to the warehouse keeper, and the damage list shall be filled in, indicating the cause of the damage, and the responsibilities shall be clearly defined for handling.

3. All items in the production workshop should be placed according to the divided areas, and there should be no inconsistent parts in the areas. Waste products should be cleaned up in time to keep the workshop clean.

Five, the warehouse administrator should have a strong sense of responsibility, stick to their posts, can't leave without reason. Handle and coordinate emergencies in time to ensure smooth production and prevent accidents.

Warehouse management workflow

Finished product warehousing management process

1. The warehouse prepares the receipt of finished products according to the contents of the approved purchase order.

2. After the goods delivered by the manufacturer arrive, the manufacturer shall provide the receiving warehouse keeper with the delivery list, which shall clearly show the name of the delivery unit, the seal of the delivery unit or the signature of the agent, the name, specification, quantity and purchase order number of the goods. The warehouse keeper will check the delivery list according to the corresponding purchase order. If it is inconsistent, it will be rejected. The qualified warehouse keeper shall check and accept the goods with the delivery note and purchase order. When the received quantity is greater than the ordered quantity, the warehouse supervisor can only receive the goods in excess after obtaining the consent of the marketing department and the written notice from the marketing department supervisor.

3. After receiving the goods correctly, the warehouse keeper should sign the delivery note and affix the special seal for receiving, one for himself and the other for the other party.

4. The warehouse keeper will issue a purchase order on the computer, which will be confirmed by the warehouse supervisor. Print the purchase order in triplicate, and after it is signed by the warehouse supervisor and warehouse keeper and stamped with the special seal for receiving goods, the first copy shall be kept by itself, the second copy shall be submitted to the finance department together with the delivery list of the delivery unit, and the third copy shall be submitted to the finance department at the same time. 5. The repaired products are returned to the warehouse and received according to the corresponding purchase return form. After the warehouse keeper verifies that the goods list is correct, he will issue a purchase return form on the computer, indicating the number of the original purchase return form, which will take effect after being reviewed by the warehouse supervisor.

Finished product warehouse management process

1. The warehouse supervisor prepares goods according to the sales order sent by the marketing department, keeps records, and submits the prepared goods list to the quality inspection department for inspection. The quality inspection department will box the qualified finished products, fill in the packing list on the computer and review the packing list. Put a packing list in each packing box. The packaged finished products are classified and put into the corresponding warehouse storage area.

2. The quality inspection department will summarize the packing list and export it as an unapproved sales order, waiting for the marketing director to review the delivery.

3. The warehouse keeper delivers the goods according to the stamped sales form held by the customer and the corresponding warehouse receipt (for wholesalers) or warehouse receipt allocation form (for franchisees) in the computer. Print out the warehouse receipt or transfer warehouse receipt in duplicate, signed by the warehouse keeper, warehouse supervisor and the customer, one for the customer and one for the warehouse.

4. Marketing Department 1 Business Process. The marketing department inputs the sales orders faxed by customers into the computer, and the sales orders are reviewed by the marketing director. Query the current warehouse inventory. If you need to place an order with the manufacturer, please export the sales order as a purchase order and check it. If there are goods in the warehouse, there is no need to place an order with the manufacturer. The sales order will be sent to the warehouse, and the warehouse will pick up the goods and pack them. 2. After receiving the unaudited sales order from the warehouse (summarized from the packing list), the director of the marketing department will confirm the customer's payment balance. If the customer has enough payment balance, the sales order will be approved (the approved sales order will automatically generate a warehouse receipt (for wholesale customers) or a warehouse receipt transfer form (for franchisees) to the warehouse, and the warehouse will deliver the goods according to the warehouse receipt or warehouse receipt transfer form. )。 If the customer's payment balance is insufficient, please wait for the customer's payment to arrive before reviewing the sales order. 3. Print the approved sales form in triplicate, and sign and seal it. The first copy of the stub is kept by yourself, the second copy is submitted to the finance department, and the third copy is submitted to the customer. 4. The marketing department analyzes the inventory status of franchisees and their specialty stores, and puts forward suggestions for replenishment and deployment to franchisees. 5. Analyze the inventory and sales of branches and self-operated stores. If replenishment is needed, open a transit warehouse receipt and transfer the goods from the head office warehouse to branches and stores. If it is necessary to transfer goods between branches or specialty stores, please issue a transfer order. The Director of Marketing Department shall review the transfer form. The approved transfer document automatically generates a receipt document and an issue receipt document, and sends them to the relevant warehouses. The relevant warehouse receives and dispatches goods. 6. The marketing department shall review the sales orders returned by branches and specialty stores, reduce the corresponding inventory and increase the accounts receivable. 7. The marketing department will review the sales warehouse receipts sent back by franchisees to reduce the inventory of franchisees. 8. The marketing department shall review the transfer warehouse receipts sent back by the branches and franchisees, and adjust the warehouse inventory of the branches and franchisees. 9. The marketing department reviews the inventory sheets sent back by the branches and franchisees and adjusts the warehouse inventory of the branches and franchisees. 10, the marketing department sends the goods information to all branches and franchisees.

Warehouse inventory process

1. The person in charge of the material preparation warehouse informs the support center of the supplementary code of the inventory that has not been coded by himself, and informs relevant departments to fill in relevant documents to deal with off-balance-sheet materials. Marketing Department, Shoe Department and Clothing Department inform manufacturers and customers to stop sending and receiving goods on the inventory day. The Finance Department will make an inventory of the recently approved and effective documents. The warehouse supervisor organizes warehouse personnel to place the goods in different areas, and divides the inventory into six areas: finished product area, auxiliary material area, finished product area to be inspected, defective product area, table accessories area and model shoes, and obtains the actual inventory situation respectively.

2. Make a list. The warehouse supervisor organized the warehouse personnel to conduct the initial inventory, and assigned 1 person as the team leader to go to the six inventory areas respectively, with two people cooperating. Record the initial results with the inventory table. The warehouse supervisor and four other employees form a re-inspection team to re-examine the preliminary results, and the warehouse checks the reasons for the differences. The warehouse supervisor inputs the initial inventory data into the computer, prints the inventory list and provides it to the finance department. The Finance Department organized the company personnel to form an inventory drawing group, with two people as 1 group, to conduct inventory drawing for each region. The draftsman draws 20% from the object to check the original data, and draws 30% from the original data to draw the object. The required drawing volume accounts for 50% of the total inventory. If any discrepancy is found, the warehouse supervisor should recheck and correct the original data. The error rate is higher than 1%, and the warehouse supervisor rearranges the goods in this area. The inventory sheet that has passed the re-inspection shall be audited by the Finance Department, printed in duplicate, signed by the warehouse supervisor and the finance supervisor, each holding 1 copy.

3. In the later stage of inventory, the warehouse supervisor will export the audited inventory list into warehouse receipts and warehouse receipts, and the computer will automatically generate inventory gain and inventory loss documents. The warehouse supervisor will find out the reasons for the surplus and loss of inventory, and submit the inventory count summary table and the variance reason finding report to the financial supervisor for approval. The Finance Department shall review the inventory profit statement and inventory loss statement according to the examination and approval results, and adjust the inventory account.

4, inventory other regulations inventory work requires once a month, the time is the last 2 days of the month. From 8: 00 p.m. the night before to noon the next day, we will finish the preliminary examination and re-examination, and do the drawing work in the afternoon. Personnel involved in the inventory work must be serious and responsible, and the weight and unit of goods must be standardized and unified; The name, article number and specifications must be clear; Quantity must be in kind, true and accurate; Never allow duplicate or missing trays. If the inventory data is untrue due to human error, the responsible person shall bear the responsibility for the fault. For the losses caused by the physical responsible person's failure to send and receive the custody property according to the requirements of the goods, the physical responsible person shall be liable for economic compensation.

I hope the above information is helpful to you!