Steps for issuing a lawyer’s letter:

1. The law firm accepts the entrustment. Sign an entrustment contract and issue a power of attorney. The entrustment procedures must be complete and clear, which is the basis for the legality of the lawyer's letter.

2. The law firm appoints a lawyer to handle the legal letter business. Of course, the law firm can appoint or recommend a lawyer according to the client's wishes.

3. The attorney in charge listens to the client’s statement. The attorney handling the matter must listen carefully to the client's ins and outs of the entrusted matter, and may conduct introductory inquiries if necessary.

4. Collect factual materials that supplement the entrusted matters. The client's first statement often fails to provide all the necessary materials for the lawyer to prepare a lawyer's letter. Therefore, the lawyer needs to continue to communicate with the client, gain an in-depth understanding of the facts, and collect relevant evidence and materials to ensure the authenticity, legality, and relevance of these materials. Sex is something that lawyers must consider.

5. Analyze the statement, organize the materials and draft an outline of the lawyer's letter. After the materials are collected and the factual context is basically clear, the lawyer should first draft an outline of the lawyer's letter. Of course, if it is relatively simple, it is also appropriate to draft it directly.

6. Draft a lawyer’s letter. Formally draft a lawyer's letter according to the standards for making a lawyer's letter.

7. Listen to the client’s opinions on the draft lawyer’s letter. The lawyer should review the client's first draft and further listen to the client's suggestions, especially objections. And remind the client of the relevant risks.

8. After revision and polishing, issue the final draft of the lawyer’s letter. After listening to the client's opinions, suggestions or objections to the draft lawyer's letter, the response structure, language polish, and opinion modifications will be adjusted. At this stage, the lawyer's letter is basically ready.

9. Obtain the final written confirmation from the client. Obtaining the parties’ written confirmation of the agency plan is a requirement for standardization of lawyer’s business and risk management.

10. The lawyer’s letter shall be effective upon signature; including the signature of the attorney in charge and the seal of the law firm.

11. Serve the lawyer’s letter. Methods of issuance include fax, personal presentation, mail, etc. and even notarized delivery. Pay attention to the preservation and collection of service evidence.

12. Accept replies or replies. After receiving the lawyer's letter, the recipient may reply or reply.

13. Give feedback to the client or ask the client about the effect of the lawyer’s letter. After the lawyer's letter is served, the recipient will often respond to the lawyer's letter, especially take action, so the effect of the lawyer's letter must be tracked.

14. Reply or issue another lawyer’s letter. Depending on the response or feedback information or the client's request again, another letter may be issued based on the principle of necessity.

15. Take legal action other than legal letter business.

A lawyer's letter has the following characteristics:

1. The writing is single. It is mainly used to express legal claims to the person directed by the client in accordance with the law.

2. Wide range of applications. Attorney's letters can basically be used in all legal business, so they are applicable to a wide range of fields, from litigation to non-litigation, from civil to commercial, and so on.

3. Competent and flexible. Lawyer's letters are a non-litigation business category. Lawyer's letters are often short and flexible, but the threatening requirements made in accordance with the law make them concise.

4. Issuing letters upon entrustment. It represents the client's representation of the client's will in a lawyer's tone and form to the person directed by the client.

5. Represent the power of Dharma. Lawyers are regarded by people as legal experts and the most rigorous and serious professionals. If a lawyer speaks, it means that the client's will gives a strong color of legal relief. Some people call a lawyer's letter a legal threatening letter that threatens the other party to get involved in legal disputes.

To summarize: the letter must be clear, express the key points directly, and use professional legal terminology. Details of the sender and recipient must be included, as well as the date and subject of the letter. The content should concisely describe the facts, state the requirements, and explain the legal basis. The letter needs to end in a polite and professional tone and include the signature and contact information of the legal representative. These basic elements ensure that legal correspondence is effective and professional.

Legal basis:

"Lawyers Law of the People's Republic of China"

Article 29

Lawyers serve as legal Consultants shall provide opinions on relevant legal issues for the client as agreed, draft and review legal documents, participate in litigation, mediation or arbitration activities as an agent, handle other legal matters entrusted, and safeguard the legitimate rights and interests of the client.

"Lawyers Law of the People's Republic of China"

Article 30

Lawyers serve as litigation legal agents or non-litigation legal agents , shall safeguard the legitimate rights and interests of the principal within the entrusted authority.