Administrative file management system

In order to strengthen the management of school documents and archives and make the management of documents scientific and standardized, relevant management systems are now formulated.

A filing system of documents and archives

1. Work plan, summary, various special summary reports of the school and various offices, speeches by the main leaders of the school, etc.

2 academic competitions inside and outside the school winners list, ranking, results and special report materials.

3, all kinds of reward and punishment materials, student roster and various statistical reports, records of various activities, etc.

4, books, instruments, equipment, statistics, fixed assets registration, school facilities renovation and maintenance records, complete sets of infrastructure information, related contracts, etc.

Two, administrative documents and archives management responsibilities

1. Archivists often study theory and the party's principles and policies seriously.

2. Archivists should strengthen professional study, strive to improve the management level of documents and archives, and make documents and archives better serve the school work.

3. Do a good job in customs declaration and confidentiality of documents and files, so that the contents of the files are not leaked, and the data are not damaged or lost.

4, often do a good job of collecting, sorting and summarizing files.

Third, the document registration and circulation system

1. Letters from superiors and important official documents must be registered and numbered by the office.

2, the superior to convey and important documents, after registration, paste the document circulation form, signed by the leadership, turn to the relevant departments for circulation and processing.

3. If the circulated document is urged by the office, it shall promptly inform the handling situation, and if it is handled by the relevant department, it shall urge the timely filing.

4, the office regularly do a good job of cleaning and filing documents, such as missing documents should be traced in time.

All documents in the office should be counted at the end of each semester.

Fourthly, the system of borrowing documents and files.

1. Prevent file damage when consulting files.

2. Do not make any marks and symbols on the document, and do not tear or alter the document.

3. Visitors are not allowed to borrow files that have nothing to do with their purpose.

4. Documents and files are generally not checked out. If it is really necessary to borrow because of work needs, the person in charge of the office should agree to go through the borrowing procedures and keep it confidential.

5. Foreign units come to this unit to consult files because of work needs, and they can only consult them with the letter of introduction from the unit and the consent of the person in charge of the office. Lending is not allowed.