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A guide to the correct writing of English letters from envelope format to postscript content

Envelope (envelope)

Contrary to Chinese envelopes, the address and name of the recipient in English envelopes are written in the middle of the envelope, and the address and name of the sender are written in the upper left corner of the envelope or on the back of the envelope.

The address of English letters should be written from small to uppercase, first the house number, then the street, town, province or state and postal code, and finally the country name. Capitalize each letter of the country name.

Letterhead/personal letterhead

Company stationery is generally printed with company name, address and contact telephone number, commonly known as stationery. To write a letter on ordinary stationery without letterhead, the author needs to indicate the return address and contact number.

Date line (date line)

The date on the envelope is the date when writing or typing. The date in the envelope is written in the next two lines of the letter header or the author's address.

The name and address of the recipient in the upper left corner of the stationery.

The internal address is the address of the recipient, including name, position (if applicable), company name (if applicable), street name or email number, city, state or province, postal code and country.

The address in the envelope is usually written on the left, between the date line and the title.

Salute (salute)

The address is the address of the recipient written at the beginning of the letter, written two or three lines below the address or prompt sentence in the envelope. You can write a colon or comma after the salutation.

In business letters or other formal letters, use colons.

In informal letters, use a comma after the address. (Note: Try to avoid using "to the relevant personnel" or "Dear Sir or Madam", because this kind of address is outdated and unfriendly. The improvement method is to determine the name of the recipient as much as possible, or to use titles such as "Dear HR Manager" and "Dear Friend". When writing a letter to a lawyer or a diplomatic consul, you can use titles such as "Mr." and "Mr.", but they should not appear in the title. Similarly, if the recipient's name is followed by "small" or "old", such as "George Bush Jr.", it cannot be included in the title. )

title

Unless the writer and the recipient know each other well enough to call them by their first names, they usually add polite addresses before the recipient's name, such as "sir" and "professor".

Prompt sentence (optional) Attention line (optional)

The purpose of the prompt sentence is to show that the letter should be sent to a specific person or department, even if the letter is addressed to this organization. In addition, it allows others in the organization to view the contents of the letter when the designated recipient is not available. Prompt sentences are generally written in the last two lines of the attached address or above the attached address.

Subject sentence (optional) Subject line (optional)

The topic sentence briefly explains the content of the letter. Usually written between the address and the title of the envelope. If the writer doesn't know the name of the recipient, he can also use the topic sentence instead of the address. For the best effect, you can underline the topic sentences or capitalize the topic sentences.

body of a letter

Text formats are varied. Business letters are best written in straight lines. Personal letters usually don't have to be tied together. In a letter, everything, including the date and the greeting at the end of the letter, starts from the first box on the left. There is no space at the beginning of the paragraph, and there are two lines between the paragraphs.

The modified parallel header format is the most widely used format, which can be used for business and private letters, although there is no need to write a return address and an internal address in private letters. This format is most suitable when using ordinary stationery without printed letterhead. Unlike the head-up style, the sender's address, date, greeting and signature at the end of the letter are all written from the middle. The rest starts from the left.

Author's signature (identification/signature of the author)

The writer's signature, name and title (if applicable) should be written under three or four lines on the same side of the greeting at the end of the letter.

Notes (comments)

The note is written two lines below the writer's signature. The description includes the abbreviation of reference, the number and content of attachments, and the list of people who will receive a copy of the letter. The notes are written on the left.

Free closing speech (greetings)

The greetings at the end of the letter are farewell words written at the end of the letter, such as "sincerely" and "sincerely yours". Usually two or three lines below the text. The first letter of the first word should be capitalized and end with a comma.

PS (Postscript Ps or PS)

The postscript is used to explain the thoughts and contents that are not included in the letter. Usually two or three lines below the note, starting from the top box on the left. In sales promotion and personal letters, postscript can also be used to emphasize the actions and considerations that the writer asks the recipient to take.

Interviewee: Cui moonlight- manager level 5 12-8 09:0 1.