(2) It is forbidden to open fire, and equipped with fire-fighting equipment, and formulate fire emergency plans.
(3) Registration on duty.
(4) Record the temperature and humidity.
(5) Equipped with infrared and camera anti-theft facilities, and connected with the local public security alarm system, the alarm can be given as soon as possible.
(6) Change shoes and wear work clothes before entering the information workplace.
(7) Eating and drinking in the data workplace is prohibited.
(8) Borrowing registration. Lend information for registration. There are two ways to register: manual registration and database registration. Manual registration requires the borrower's signature, and database registration with barcode scanning requires the borrower's confirmation. Borrowing the achievements of the library leaves a borrowing record in the original information bag or box. Some people say it is a "material agent card" to explain the whereabouts of the materials. The loan record sheet is normally placed in each box, and the borrower needs to close the account in time after returning the information. Libraries that have used the database for lending management can cancel the link of lending record sheet in the data box if they can find out the whereabouts of lending data through database design.
Information borrowing registration form
The Registration Form of Borrowing Materials is used for daily library and guest room reception and borrowing. It can count the workload, is also the receipt of "IOU", and is the basis for destroying the lent materials.
Borrowing record card in grade data volume
As shown in the above table, it is a record card borrowed from the geological data box 23 1 of a reference room. The borrowing date refers to the borrowing date, and 1(A) is the part number (drilling document 23 1) and data number of the data borrowed from the box. Lend a set of 1, and the data name is part number 1. Some companies list the borrower's company in the card column to indicate which company the borrower belongs to, which is convenient for destruction and retrieval by company.
The recording card of in-volume borrowing data is used to indicate the borrowing direction of the data in the box, and some people call it the data agent card. One for each data frame. The volume (box) number on the card is the same as the label recorded on the surface of the data box, which is the file number of the document, and the volume name is the title of the document. Different from the part number and name in the table, the volume (box) number and name in the header are fixed and should be filled in by the archives. The words in the table are loaned materials, which shall be filled in by the borrower according to the actual loan situation.
(9) Data protection and control. The staff in the warehouse must pay attention to and maintain the security of data. In practice, it is concluded that data in different media have different security requirements: hard disk is afraid of collision, optical disk is afraid of friction, and magnetic tape is afraid of jumping. In the process of data management, we applied the concept of "refined" management.
The supervision and inspection of the film reading site should be in place. Cameras can be installed in reading places to monitor the reading behavior of materials and control the occurrence of bad behaviors. Prevent digging, tearing and alteration. Materials with heavy weight and high density should be accompanied by special personnel. Take timely remedial measures for damaged original data.
(10) Establish a regular security inspection system. At present, many units have made detailed provisions on inspection contents and inspection accounts, so that the inspection is recorded, the responsibility lies with people, and hidden dangers can be rectified in time.
(1 1) Monitoring of electronic files. Warehouse management mainly focuses on physical data, such as paper, magnetic carrier data, film and so on. Virtual files corresponding to physical data can also be classified as warehouse management, and the management and monitoring of electronic texts and data files should also be put on the agenda to prevent vacancies. The computer equipped in the electronic reading room is physically isolated from the network and uses a special USB interface, so the external mobile hard disk cannot be copied.
From the development trend, the management of paper and other physical data in geological data management will gradually decrease in quantity, while paperless office will mainly produce electronic and data files, geological files will gradually become digital files, and warehouse management will become the management and monitoring of electronic and data files, which is also the internal driving force for geological data management practice to keep pace with the times.