Standard Format of Official Letter Part 1 Dear Sirs: At present, our company has expanded the commercial machinery department and is considering adding new products, and we would like to inform you in this special letter. Your company's various types of typewriters and computers are very suitable for our market. Please kindly send us a complete catalog and samples of the products currently produced by your company, and hope for the lowest price quotation. If you can supply it, please let me know by letter. If our company decides to sell products for your company, your company should guarantee to us that it will not sell such products at the same time in Southeast Asia. Hope to hear back soon. Sender: Date:
Standard Format of Official Letter Part 2 xxxx Co., Ltd.: Regarding the "Main Materials Order Form" for the xx construction project submitted by you, we have reviewed it and raised some questions. We hope that you will The company can respond promptly and ensure that the construction period is completed on time. I am sending this letter! Attachments: 1. "Main Materials Ordering Form" 2. Questions and Issues Sending Unit: Date:
Standard Format of Official Letter Part 3 Mr. Zhang: We got the information on "xxxxxxx" Your company's name and address. We hope to establish business relations with your company. We are sending you a special letter to inform you. Our company is one of the largest exporters of chemical products in China, with fifty years of business experience and a well-known reputation. Our service and product quality guarantees your satisfaction. If you need further information about our credit, please make direct inquiries to Bank of China Shenzhen Branch. Hope to hear back soon. xxx Industrial Co., Ltd. on x, month, x, year
Standard format for official letters Part 4 Dear leader xx: In order to support the development of the film and television industry and prosper the film and television cultural industry, our company is preparing to produce the movie "xxxx" specially to Your organization requested to borrow xxxxx as the filming location. The commitment is as follows: 1. Our company borrowed the location only for the filming of the movie "xxx". The time is from xxxx month xxxx to xxxx month xxxx day, *** shooting for 2 days. . 2. In order to thank you for your support, we will give your organization a thank you at the end of the play. 3. We promise not to film violence, pornography, or content that is harmful to your image in the venue to safeguard your reputation. 4. If any items on the venue are damaged during the filming process, we will bear all liability for repairs and compensation. 5. For matters not covered, we will fully cooperate with this request for instructions, hope for approval, thank you! xxx Company Film Crew xxxx, x month xx
Standard Format of Official Letters Part 5 Dear Chengdu xx Real Estate Development Company: Sincerely thank you for giving us such an opportunity to fully demonstrate our strength. Our company, xx Property Management, is an enterprise that provides property management services in strict accordance with the ISO9001 international quality management system. We firmly believe that with the support and care of the leaders of Chengdu xx Real Estate Development Company, the combination of xx Property and xx Mall will surely improve the quality of real estate to a greater extent and ensure a healthy, happy, natural and leisure business environment in xx Mall. Ensure that owners maintain and increase the value of their property purchases. Here, we solemnly promise to adhere to the corporate philosophy of trusting to think more for you and make your life better, and implement the full service standard of helping customers is to help ourselves. It advocates rigorous management, high-quality services, customer intimacy, and advanced concepts, and ultimately forms a property management brand style with high-end property characteristics, high-quality service marks, unique project characteristics, and reasonable charging orientation as the core. We have carefully formulated this property management plan based on the spirit of the exchanges between the two parties and the information obtained. We hope to rely on the advanced concepts of British property management, combined with domestic policies and regulations and the actual needs of customers, and use the rich experience we have accumulated in the property management process , providing professional property management service suggestions to Chengdu xx Real Estate Development Company in terms of saving investment, promoting sales, ensuring construction quality and facilitating property management. I sincerely invite all leaders to read it carefully during their busy schedules. Shun Song Qixiang! Sender: Date:
Standard Format of Official Letter Part 6 xx: We are entrusted by the Ministry of Industry and Information Technology (see attachment) to provide information on the existence of hazardous substances in printer products and We would like to ask for your assistance and support as to whether to put this type of products into the "Key Catalog for Pollution Control of Electronic Information Products" for related research! At the same time, we solemnly promise that the research process will comply with relevant laws and regulations, adhere to the principle of confidentiality, and will not disclose information on any occasion. Reveal your company’s technical secrets and trade secrets. Please assist your organization in preparing the required information for the following outline in order to prepare for the next step of arranging on-site research. We would like to express our sincere gratitude to your company for your support and assistance! Sender: Date:
Standard Format of Official Letters Part 7 xx Company: I am aware of your letter of June 25 regarding insurance matters. The letter is as follows: 1. Comprehensive insurance. We generally insure against water damage and war risks without the express instructions of our customers. If you are willing to purchase comprehensive insurance, we can insure this insurance on your behalf at a slightly higher premium.
2. Breakage risk. Breakage insurance is a special type of insurance that requires an additional premium. The current insurance rate for this insurance is 2%, and only the loss exceeding 5% will be compensated. 3. Insurance amount. We have noticed that you want to insure the goods shipped to you for an additional 10% of the invoice value, and we shall proceed accordingly. We hope that the above reply will meet your requirements and look forward to your reply. XX Company XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX company A good basis for collaboration. In order to consolidate the results achieved and achieve greater achievements, it is recommended that our two parties can further establish a comprehensive exchange and cooperation relationship in academic ideas, scientific research, personnel training, equipment and other aspects in the future. The following opinions are hereby put forward: 1. Regularly discuss* **Conduct academic discussions and academic exchanges between institutes and schools on academic issues of common concern; ***Jointly analyze the project dynamics and development trends of domestic and foreign counterparts; Participate in each other’s annual academic conferences and expert lectures organized by each other; Exchange dispatches Experts participate in each other's academic organizations' review of scientific research development directions, tasks and degrees, academic papers and major scientific research results. 2. According to the respective scientific research development directions and characteristics of the institute and the school, collaborate on topics of mutual interest to both parties. The form and method of collaboration will be determined by individual agreements depending on the nature of the subject and the conditions of both parties. 3. According to the respective staffing situation of the institute and the school, the school will provide assistance in the training of graduate students and scientific researchers of the institute when possible, and the institute will provide guidance for the graduation thesis of the school students and graduate students. The teaching and scientific research personnel of both the school and the institute equally undertake certain teaching and scientific research work of the other party, and enjoy the treatment corresponding to the professional title of the original unit. 4. The two parties exchange scientific research plans every year in order to grasp the direction, coordinate the division of labor, and avoid duplication. *Business cooperation projects allow both parties to focus and divide work. 5. Both parties will provide the other party with access to high-end, sophisticated and cutting-edge instruments and equipment required for scientific research and teaching where possible, and assist in testing. The attached factory workshops of both parties provide each other with the convenience of scientific research and experimental equipment processing. 6. Strengthen the exchange of library materials and information. If the above items are agreed, it is recommended that scientific research managers be sent to each other to further negotiate on the relevant content and reach an agreement to facilitate the work. I am writing this letter, please study the letter and reply immediately. Sender: Date:
Standard Format of Official Letter Part 9 Company: Due to business needs, the new hangar supporting project of China Eastern Airlines Xi'an Maintenance Base undertaken by our unit is now entrusted to Zhejiang Qida Construction and Installation Engineering Group Co., Ltd. The company is hereby entrusted to collect the settlement funds for the fire protection engineering of this project! Entrusting unit: xx Construction Group Co., Ltd. Agency unit: Zhejiang xx Construction and Installation Project Sender: Date:
Standard Format of Official Letter Part 10 Dear Regards : Today, our company has mailed a bottle of our newly launched sample wine to you as a token of respect for you. And I hope you can try it at your house. If you try it, you will agree with us that this is a must for every housewife when shopping for meals. This kind of wine is the best mixture of sweet wine and alcohol. After drinking a few glasses, it will give off a mellow and fragrant taste, which is especially effective for appetite. This fine wine is shipped from Sydney and costs US$20 per dozen including shipping. With a general letter of credit, the trade discount granted is 20%. A special card-style order form is attached to this letter. Please fill it out and put it in the mailbox for our processing. Sender: Date:
Standard Format of Official Letter Part 11 xxxx Technology Development Corporation: Our company sent a letter to your company on xx, xx, 20xx, contacting our company to purchase auxiliary equipment from your company at xx Regarding the application for land parcels (7,000 square meters and 3,000 square meters), your company also responded to our company based on the actual situation at that time. Recently, when inspecting the work of our company, the superior management department has repeatedly urged our company to focus on solving the historical problems of the second appeal land, clarify the ownership, and create necessary conditions for the restructuring of the enterprise. For this reason, our company has sent a letter to your company, hoping to issue two certificates of land and land planning for the second land use as soon as possible or a reply letter explaining the current situation of the second land use and proposing more specific solutions to the problem.
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