The following information is reproduced for reference

Warehouse management system

1. Purpose

By formulating warehouse operation regulations and reward and punishment systems, guide and Standardize the daily operating behavior of warehouse personnel, and use reward and punishment measures to motivate and assess personnel.

2. Scope

Warehouse staff

3. Responsibilities

The warehouse manager is responsible for the receipt, inspection and entry of materials.

The warehouse coordinator is responsible for material loading, unloading, transportation, packaging and other work;

The Purchasing Department and the Warehouse Management Department*** work together Responsible for the disposal of waste items;

The warehouse management department inspects materials and determines the disposal method of defective products;

IV. Acceptance and storage

1. Materials Check-in warehouse management system

1.1 After the materials arrive at the company, the warehouse keeper will check and count them according to the names and quantities listed on the list. After the using department or purchaser and inspector pass the quality inspection , before it can be stored in the warehouse.

1.2 After checking and counting the incoming materials, the warehouse keeper fills in the warehousing form in a timely manner, and after it is signed by the user and the supervisor of the cargo management department, the warehouse keeper and the finance department each hold one copy for accounting. Purchasing personnel hold one copy as a voucher for reimbursement.

1.3 Warehouse management must be strictly controlled, and acceptance or storage may be refused under the following circumstances.

a) Procurement without the approval of the general manager or department head.

b) Purchased materials that are inconsistent with the contract plan or purchase requisition.

c) Purchased materials that do not meet the requirements.

1.4 If the materials cannot be stored in the warehouse due to urgent production needs or other reasons, the warehouse administrator must go to the site to check and accept the materials and fill in the "warehousing form" in a timely manner.

2 Material storage warehouse management system

2.1 After materials are put into the warehouse, they need to be classified and stacked according to different categories, performance, characteristics and uses, so as to achieve "two qi, three qi, four" No. positioning".

a) Second Qi: Materials are neatly arranged and storage is clean and tidy.

b) Three clarifications: clear materials, clear quantities, and clear specifications and labels.

c) Positioning No. 4: Positioning by area, row, shelf, and position.

2.2 Warehouse staff should keep an inventory of materials that are commonly used or change daily. If errors are found, the reasons must be found and corrected in a timely manner

2.3 Inventory information should be reported in a timely manner. The quantities, text, and tables must be carefully checked to ensure the accuracy and reliability of the report data.

3 Warehouse management system for receiving and issuing materials

3.1 The warehouse manager shall truthfully receive the materials based on the material picking list of the person receiving the materials. If the picking list is not signed by the supervisor or general manager, If the receipt is unclear or has been altered, the warehouse manager has the right to refuse to issue supplies.

3.2 Warehouse staff must abide by the "first in, first out" warehouse management system principle according to the purchase time.

3.3 If the materials required by the picking personnel are out of stock, the warehouse manager should promptly notify the user, and the user should fill in the purchase requisition form as required, and submit it to the purchasing staff for timely purchase after approval by the general manager.

3.4 No one is allowed to take materials from the warehouse in any name without going through the requisition procedures, and is not allowed to rummage around in the shelves or cargo spaces. The warehouse administrator has the right to stop and correct his behavior.

3.5 All materials that are exchanged for new ones must be handed over to the old owner for a new one; all tools used must be on a tool card and signed by the recipient and the general manager.

4 Material Return Warehouse Management System

4.1 When there are surplus materials due to changes in production plans, they should be returned to the warehouse in a timely manner and the return procedures should be completed.

4.2 When scrap materials are returned to the warehouse, the warehouse keeper will inspect them according to the "Waste Loss Report Form", then put them into the warehouse and keep records and labels.

V. Regulations

1 Warehousing Management Regulations

1.1 The main operations of the warehouse are mainly divided into three parts: warehousing, outgoing and storage.

1.1.1 When entering the warehouse, you must clearly count the materials according to the number on the delivery note. If you find any abnormality, you must report it to your supervisor. After receiving the instructions, just follow them and proceed to quality inspection. After the personnel pass the inspection, they will go through the warehousing procedures, issue a warehousing order, register the purchase and sales account, or enter it into the ERP system.

1.1.2 Shipping out of the warehouse

For the production department to pick materials, the materials will be issued according to the BOM table (or the picking documents reviewed and approved by the production planning department), and then the purchase, sale and accounting will be registered. Or enter it into the ERP system.

For shipments, the delivery is registered according to the delivery note issued by the finance department or the outbound delivery note approved by the finance department or entered into the ERP system.

Organize your work documents and hand them over to the finance department. They will do accounting and cost accounting.

1.1.3 Storage

Reasonably arrange your warehouse storage capacity, clearly label each material, ensure first-in, first-out, and learn to take reasonable protective measures to prevent Supplies are damaged for various reasons.

Regularly take inventory of your warehouse and check whether the account items match. If not, find the reason (sending and receiving errors, reasonable losses, etc.), make an inventory profit and loss summary table, report it to your superiors, and change the book numbers to ensure that The account and card items match.

The above is my work experience. However, due to different industries, the work content of warehouse managers in various industries may be different, but the overall idea of ????the work is the same.

1.2 Receipt and warehousing of materials

1.2.1 It is necessary to strictly follow the process of "Receipt Confirmation Form" in the "Warehouse Document Operation Management Process".

1.2.2 After the purchase is "delivered" to the warehouse, warehouse personnel need to place the goods inside the warehouse and are not allowed to leave them outside the warehouse, especially not overnight. They must be placed outside the warehouse after get off work. Goods inspection is placed inside the warehouse.

1.2.3 When receiving the goods, you need to ask the purchasing staff to give you a "delivery note". If it is not available, you need to trace it until you get the document and fill in the warehouse receipt. Warehouse personnel are responsible for tracking and maintaining documents.

1.2.4 All product arrival confirmation must be confirmed by warehouse personnel and purchasing agents. New products especially require approval and confirmation. New products need to carefully check the product description of the material to avoid errors.

1.2.5 When the warehouse and the purchasing department confirm the quantity of materials on the warehousing order, if it is found that the quantity on the delivery list does not match, the corresponding purchaser should sign for confirmation, and the purchasing contact will handle the quantity issue. .

1.2.6 Materials need to be placed according to the divided areas. Materials must not be placed randomly or materials outside the planned area. In special circumstances, they need to be sorted and returned to their places within 2 hours.

1.2.7 In principle, materials received on the same day need to be processed on the same day. Arrange points on the day when there is no test, collect statistics on the warehousing information of the "warehousing order", and put the points into the warehouse.

1.2.8 The production technology department must register the borrowed material quantity and specification product name when testing borrowed materials, and it is necessary to indicate whether the material is the most recently purchased material or an inventory material, so that the cumulative warehousing quantity can be subsequently confirmed. After the test and inspection are completed, points must be counted for confirmation before returning to the warehouse, and good products and defective products need to be distinguished and placed in designated areas.

1.2.9 Warehouse warehousing personnel must strictly follow the regulations to confirm the quantity of the warehousing materials in each warehousing order, that is, confirm whether the registered warehousing quantity and the actual warehousing quantity are consistent. The cause needs to be traced to the end and the solution completed. (If you need to borrow materials, you need to see the product borrowing document. If the test fails, you need to make a replacement and cannot be logged into the warehouse. If you log in to the warehouse, you need to issue a "Return Factory Notification" to deduct the equivalent warehoused quantity).

1.2.10 Incoming materials need to be placed in designated storage locations.

1.2.11 The "Receipt Confirmation Form" needs to be confirmed and registered by the warehouse warehousing personnel according to the process requirements, and then signed by the warehouse supervisor before it can be released for purchase.

1.3 Material outbound (outbound requisition)

1.3.1 Materials must be issued strictly in accordance with the "Material Requisition Form" and the "Exit Slip" and "Borrow Slip" must be filled in "Do your homework.

1.3.2 The outbound orders given by the packaging team must be picked up and packaged on the same day without special reasons.

1.3.3 When picking up the goods, be careful not to pile them too high and damage the products. After picking up the goods, place the cart at the designated location of the shipping group.

1.3.4 After the "outbound order" is shipped, the materials need to be given to the user department in a timely manner and their signature is required for confirmation.

1.3.5 Internal picking requires the signature of the department manager, and the department manager must sign before delivery.

1.4 Borrowing Tools

1.4.1 Tools must be issued in strict accordance with the "Tool Receipt Form" and the "Borrowing Form" must be filled in to complete the operation.

1.4.2 The name and specification of the tool product must be clearly stated on the "Borrow Order" to facilitate subsequent identification and warehousing of the tool.

1.5 Return of Tools

1.5.1 Those that have been returned can be bound and archived. Those that have not been returned will not be bound. The parties need to be traced until the tools are returned or relevant documents are issued for return. formalities.

1.5.2 When the tools are returned, the person in charge of the warehouse needs to sign for confirmation. If the borrower does not sign, the loan will not be processed.

1.6 Scraping of materials and tools

1.6.1 Operations must be carried out in accordance with the "Tools and Materials Scrap Ratio".

1.6.2 When defective inventory materials and tools are discovered, they need to be dealt with in a timely manner or reported to superiors for processing.

1.6.3 It is necessary to strictly distinguish the scrapped parts of inventory materials, the scrapped parts of purchased incoming materials that are defective and cannot be returned, and the defective scrapped parts returned by customers, and keep and mark them separately.

1.7 Handling of returned materials

1.7.1 Operations must be carried out in accordance with the relevant "Return Notice".

1.7.2 The purchased defective materials need to be handled by the purchasing department in a timely manner and required to sign, and can be temporarily placed in the warehouse.

1.7.3 Defective materials are not allowed to be borrowed for procurement to cover the defective quantity.

1.8 Warehouse hygiene and safety management

1.8.1 Carry out cleaning and sorting work in the responsible area according to the hygiene duty schedule every day, clean up unused and broken things, and put them into use Materials and equipment should be organized in designated areas to meet the requirements of neat, tidy, clean, sanitary and reasonable placement.

1.8.2 Sanitation work can be carried out in spare time and before getting off work in the morning and afternoon.

1.8.3 The department will grade based on the work results as the basis for bonuses.

1.8.4 Consider whether the placement of materials in the area is reasonable, and make reasonable placement and planning.

1.8.5 Safety

1.8.5.1 After get off work every day, the warehouse manager will check whether the doors and windows are closed, check the goods according to the "Twelve Preventions" safety principle of the warehouse, and handle any abnormal situations in a timely manner and Report.

1.8.5.2 Access control management: Non-warehouse personnel are prohibited from entering the warehouse. If they need to enter, they must register before entering.

1.8.5.3 Smoking and open flames are strictly prohibited in the warehouse. If a case is found, it will be reported immediately.

1.8.5.4 Working at height requires the use of work vehicles and attention to safety.

1.8.5.5 Ensure that evacuation passages and safety exits are smooth to ensure personnel safety.

1.9 Material management (exception handling and sluggish material handling)

1.9.1 Material quality maintenance: in material receipt, counting, borrowing, placement, storage, return, During the storage process, the "Twelve Precautions" safety principle of the warehouse is followed to prevent material damage, and any abnormal quality problems will be reported back and processed.

1.9.2 If abnormal material information is discovered, such as incorrect storage location, inconsistent account items, or quality problems, timely feedback is required.

1.9.3 Carry out sluggish analysis of inventory materials and hold meetings to process them every month, and manage the materials separately based on the processing results.

1.9.4 The person in charge of warehouse management is responsible for maintaining the correct labeling and regular inspection of materials. Accountability for labeling errors needs to be pursued.

1.10 Document, card, and account management

1.10.1 The accounting method and requirements for all documents in the warehouse must be completed on time on the same day.

1.10.2 The electronic files of the documents that need to be sent to the financial department and the manual documents should be sent to the financial department together.

1.10.3 Personnel who register monthly documents need to keep them safe. All documents in the warehouse last month are classified and kept by the designated responsible person. Loss requires investigation of relevant responsibilities.

1.10.4 The warehouse’s registration of valuable materials shall be managed by designated personnel.

1.11 Inventory management

1.11.1 During the inventory, the operators will perform relevant operations according to the "Internal Arrangement for Inventory" document.

1.11.2 Provide timely feedback and processing of abnormal problems found during the inventory.

1.11.3 When taking inventory, it is necessary to try to ensure the accuracy and fairness of the inventory count. Fraud, false reporting of data, carelessness in inventory counting will lead to missing disks, fewer disks, more disks, illegible and wrong written data, and loss of inventory. The relevant responsibilities need to be investigated according to the situation.

1.11.5 The person responsible for the initial inventory and review needs to sign and confirm to be responsible for the results.

1.12 Handling of discrepancies between account items

1.12.1 When inventory materials find discrepancies with account items, the cause needs to be identified, and the cause will be dealt with according to the severity of the responsibility.

2 Packaging Management Regulations

2.1 The warehouse manager picks up, ships and confirms the goods according to the data on the outbound order. Before packaging, the warehouse coordinator and relevant personnel of the using department will check and confirm again.

2.1.1 Unless there are special circumstances, the usage data of the day must be generated on the same day and the warehouse manager will arrange the pickup and delivery of the goods.

2.2 Confirmation of materials before packaging

2.2.1 The relevant person in charge of the using department needs to check the materials for picking errors and other errors before packaging the materials as required, and confirm the signature before leaving the warehouse.

2.2.2 If there is an error in picking up goods, the reason for the error in picking up goods and the person responsible need to be checked according to the busyness of the work.

3 Warehouse work style and attitude

3.1 Warehouse staff should develop good working habits and work style and form a good working attitude.

3.2 Warehouse staff promote a work attitude and style of carefulness (rigor), responsibility, honesty, solidarity and mutual encouragement.

4 Others

4.1 The assigned work tasks need to be completed within the specified time without special reasons, and the quality of the work must be guaranteed.

4.2 The warehouse will evaluate each group every day based on the "Warehouse Work Quality Statistics Table" and provide work guidance and summary.

4.3 During working hours, you must strictly abide by the company's labor discipline and abide by the work and rest schedule. You are not allowed to make loud noises, play, sleep, chat for a long time, leave your post without permission, and are not allowed to meet guests for personal reasons.

4.4 It is necessary to strictly abide by the company's various management regulations.

4.5 Before warehouse personnel are transferred or resigned, they must first go through the procedures for handing over accounts and materials, equipment, tools, and instruments. They are required to check and collect items one by one. If there are any shortages, they must be checked within a time limit before they can be handed over. Both parties to the transfer and department heads and other personnel must sign for confirmation.

4.6 Office equipment, instruments, and tools used in work must be properly kept and carefully maintained. If lost or man-made damage is caused, compensation will be made according to company regulations.

4.7 Warehouse personnel must keep company secrets, protect company property, and provide timely feedback when abnormal problems are discovered.

5 Reward and Punishment Regulations

5.1 Work Evaluation

5.1.1 The department will regularly evaluate the performance and performance of employees based on the "Performance Appraisal Form" to facilitate : Recognize employees' work results and encourage employees to continue to make greater contributions to the company;

5.1.1.2 Check whether work performance meets the requirements of the position;

5.1.1.3 Measure whether it is possible Complete the work according to the established work requirements;

5.1.1.4 Job evaluation will be communicated with employees in a certain way to encourage discussions and exchanges between employees and managers on job requirements and work achievements, so as to Improve work efficiency;

5.1.1.5 Create an atmosphere of mutual understanding to encourage employees to work together as one to achieve the company's business objectives and goals.

5.1.2 For employees who fail to meet job performance requirements, the company will treat the employee as unable to work normally and provide him with further training or adjust his position.

5.2 Levels of rewards and punishments

5.2.1 Rewards

5.2.1.1 Notification of praise: Written praise will be given to those who perform well in daily work and comply with warehouse management regulations. ” and be notified.

5.2.1.2 Rewards: Those who have outstanding performance in daily work and follow the warehouse management regulations will be recorded as "praise", announced, and awarded 20 yuan.

5.2.1.3 Small merit: Those who have made special contributions to the work will be recorded as "small merit" and announced, with a reward of 50 yuan.

5.2.1.4 Great merit: Those who have made extraordinary contributions to the work and implemented in accordance with the warehouse management regulations will be given "great merit" and will be notified and rewarded with 100 yuan.

5.2.2 Punishment

5.2.2.1 Notification of criticism: Those who do not follow the warehouse management regulations will be given a "written warning" and will be notified if the daily work schedule is not good. No fine will be imposed.

5.2.2.2 Warning: Those with poor daily work performance and failure to comply with warehouse management regulations will be given a "warning" sanction. They will be notified and fined 50 yuan.

5.2.2.3 Minor demerits: Anyone who violates warehouse management regulations and damages the interests of the company will be recorded as a "minor demerit" and will be notified and fined 100 yuan.

5.2.2.4 Major demerits: Those who seriously violate warehouse management regulations and damage the company's great interests will be recorded as "major demerits" and will be notified and fined 150 yuan. Huge amounts will be calculated according to the company's property losses. A fine of 20% will be imposed and submitted to the public security organs for legal liability.

5.3 Principles of rewards and punishments

5.3.1 The warehouse rewards and punishments are handled in accordance with the principles of fairness, reasonableness, impartiality and effectiveness, and serve as incentives, punishments, guidance and corrections.

5.4 Reward and Punishment Regulations

5.4.1 Reward and Punishment Evaluation Team: A reward and punishment evaluation team is composed of the warehouse supervisor and general manager to evaluate responsible events. When members of the evaluation team are parties, two department heads will perform the evaluation instead.

5.4.2 The results of rewards and punishments are finally determined by the evaluation team, and the administrative department is notified and communicated and implemented.