Meeting minutes are not meeting records, but documents that convey the main spirit and decisions of the meeting or reflect the matters discussed at the meeting, so that the relevant units or personnel can understand, implement or archive them, and are issued in written form, which can only be issued after being sorted out by a special person or recorder and reviewed and signed by the meeting host. Participants or personnel of participating units can be expressed in the document. Participants do not need to sign.
Second, whether the meeting minutes are countersigned depends on the meeting attributes.
1 is a regular meeting of party committees (standing committees) at all levels, and the records of office meetings and on-site meetings presided over by the chief executive of the government will not be countersigned. Generally, the recorder (secretary, secretary general) makes a complete record of the meeting time, place, participants, moderator and agreed matters. Standard records can be filed after being reviewed and signed by the moderator.
2. It refers to the records formed by the shareholders' meeting and the board of directors (joint-stock cooperative companies) convened by the company, especially those related to decisions, resolutions, rights distribution and other matters, which need to be signed by the participants. Generally, the agreed matters or resolutions are printed into an integrated file (text), and the signatures of the participants are retained. Such countersigned documents have legal effect.
Three. The provisions on the signature of meeting minutes are embodied in the Company Law.
company law
Article 42 When convening a shareholders' meeting, all shareholders shall be notified fifteen days before the meeting. However, unless otherwise stipulated in the Articles of Association or agreed by all shareholders. ?
The shareholders' meeting shall make minutes of the decisions on the matters discussed, and the shareholders present at the meeting shall sign the minutes.
Basic writing methods
According to the nature, scale and topic of the meeting, there are several ways to write it:
(1) centralized summary method. This way of writing is to describe and explain the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants and related matters agreed upon (including measures, methods and requirements for solving problems, etc.). ) generally speaking.
This writing method is mostly used to hold small meetings, the topics discussed are relatively centralized and single, the opinions are relatively unified, it is easy to implement and the text length is relatively short. If there are many topics at the meeting, you can list them in articles.
(2) Item by item narrative method. When holding large and medium-sized meetings or meetings with many topics, it is generally necessary to adopt the method of item-by-item narration, that is, divide the main contents of the meeting into several main topics, and then write them out separately with labels or subtitles.
This kind of writing focuses on horizontal analysis and elaboration, with relatively comprehensive content and meticulous questions, often including the analysis of purpose, significance and current situation, as well as the elaboration of objectives, tasks, policies and measures. This summary is generally used for grassroots meetings that need comprehensive understanding and in-depth implementation.
(3) summary of the speech. This way of writing is to sort out the typical and representative speeches at the meeting, extract the content points and spiritual essence, and then elaborate them separately according to the order of speeches or different contents. This way of writing can reflect the opinions of the participants more truly. Some meeting minutes that need to know the different opinions of the participants according to the arrangement of superiors can be written like this.
Reference to the above content: Baidu Encyclopedia-Meeting Minutes