How to standardize company seals? If seals are not managed, phenomena such as fraudulent use, scattered seals, and illegal use of seals may occur. In serious cases, it may cause negative impacts and economic losses to the enterprise. So, how to manage seals to avoid potential problems?

Classification of seals

①Common seals

are physical seals. According to the scope of use and validity, it can be roughly divided into the following five categories: a. Special financial seal, b. Special seal for contract, c. Seal of legal representative, d. Special seal for invoice, e. Official seal

② Electronic seal

A reliable electronic signature has the same legal effect as a handwritten signature or seal. In the current predicament of the COVID-19 pandemic and the risk of infection when stamping paper documents, electronic official seals undoubtedly provide new ideas for solving problems.

*Electronic Signature Law of the People's Republic of China

But when using electronic seals, you should pay attention to:

2020 latest seal design artifact

This super practical seal design tool supports the direct import of seals into various office software, and can also be directly saved as seal templates.

About the text editing method in the seal template:

Click on the software window, click on the text input function key in the lower left corner, and then the text modification text box will pop up, and the border size and angle can be adjusted. Fine-tune the window properties.

The following are various types of seal library templates, basically all commonly used seal templates are included. For example, financial seals, special invoice seals, etc. seal templates.

You can export various transparent format seals, which is very convenient!

How to manage seals

Clear the rules, procedures and measures for seal use, and ensure that all company personnel comply with the seal regulations.

Clear the approval process and use the seal safely

The person using the seal must fill out the application registration form. After approval by the custodial department and company leaders, the seal manager can personally stamp it (seal Please carefully check whether the content on the application form is consistent with the actual application).

Form a seal management ledger and trace the source

In addition, a standardized seal management ledger should be formed to supervise the life cycle and dynamic destination of the seal. Establish a unified file format standard for documents entering the ledger to avoid confusion, and seal the sorted ledger before filing and storing it. When problems arise, complete ledger records can ensure that responsibility can be traced.