Lead: The new comrades in the office often ask me questions about writing materials with a strong desire to write official documents. In fact, writing good materials is a process of gradual accumulation, including both the accumulation of writing skills and the awareness of working methods. Let me introduce you to the matters needing attention in the secretary's official document writing, hoping to help you!

First, there must be a clear sense of effect.

Official documents are applied articles for people to read and listen to, and should play a guiding and promoting role in practical work. When drafting official documents, the purpose of writing is very important, which determines the direction, structure, content organization and language expression of official documents. When drafting an official document, you must have a clear sense of effect. That is to say, when drafting an official document according to the instructions of the leader, you must have a clear expectation of what overall effect the official document will achieve, what impression the main title will give, what impression the subtitle will give, and what impression each paragraph will give. My experience is that a clear effect expectation is not necessarily a good document, because other important conditions are needed to write a good document, but without a clear effect expectation, a good document cannot be written.

There is no such thing as "stunning people". Therefore, when drafting official documents, I suggest you try the "effect-oriented mechanism", that is, according to the effect to be achieved, decide whether it is necessary to set the main title and what kind of main title to set; Decide whether and what kind of opening remarks are needed; Decide whether it is necessary to add a subtitle and determine what kind of subtitle to add; Decide what to write in each paragraph and to what extent; Determine narrative style and language habits, so as to make official documents useful rather than useless, and make the audience like them rather than disgusted. Write according to what you need to write, not according to what you can write, especially not according to your own temperament. When drafting an official document, there must be something reserved, or the theme selection is unique, or the work measures are creative, or the theoretical explanation is innovative, or the written expression is innovative and bright. Of course, the above goals are difficult to achieve, sometimes time does not allow, but at least one or two of them must be achieved, otherwise the drafted official document will be like chewing wax, and writing is equal to not writing.

Second, we should have profound ideological awareness and cultivation.

The key to writing official documents and grasping work depends on thinking. In my opinion, a good official document must be "different" rather than "similar". In a sense, success means "being different". What you think and say is exactly the same as others. What's the point of saying and not saying? Official documents are the crystallization of wisdom. To be different, you must have deep thinking ability. I understand that as a document drafter, we should focus on improving the following thinking ability:

First, we should improve our linear thinking ability. For a thing or a job, we should think deeply, just as Xu Zhimo said in Farewell to Cambridge, we should "help a long wormwood and climb back to greener grass". Of course, what we support is the long wormwood of thinking. What we are looking for is not the lingering dream of emotion, but a new realm of theory and a new level of work, which is to transcend common sense and form knowledge.

Second, we should improve the ability of reverse thinking. The front and back of a coin give people the same impression, but they are all part of the coin. This reminds us that when drafting official documents and research work, we sometimes have to think from the opposite side, find another truth hidden behind our achievements and experiences, and tell the problem; Think about the correct solutions to challenges and solve contradictions. In this way, a new expression of this work can be formed.

Third, we should improve our lateral thinking ability. In other words, we should look at the problem and work from the third angle, form a new view on the problem and find a new way to promote the work. I said in a reflection that the key to solving contradictions and achieving harmony lies in finding the third way. Because there are black and white things in life, we must adhere to white and oppose black; But sometimes, there are other transitional colors such as red, orange, blue, green and purple, which are also allowed and are an integral part of diversified life. I think, when necessary and possible, we should get out of the simple logical habit of binary opposition and try to find all kinds of possibilities to solve the problem. This is also an important way of thinking in official document drafting.

Fourth, we should improve our divergent thinking ability. Especially when designing official documents, we should boldly imagine with an open mind on the basis of taking me as the main body and see what information resources we have mastered and are mastering can be used for reference. This is an effective way to solve the problem of literary exhaustion.

Fifth, we should improve our dialectical thinking ability. We should stress dialectics, give consideration to both aspects, systematically observe our new viewpoints and put forward new measures, be novel and unique, stand up to comprehensive scrutiny, do not engage in "one-sided and profound" and pay attention to one thing and lose sight of another, and advocate "highlighting key points" on the basis of overall correctness. Only in this way can we enhance the heaviness and persuasiveness of official documents.

Drafting official documents is actually a process of linking our thinking ability with the work we are engaged in. If we can constantly optimize the thinking process, improve the quality of thinking, and strive to make thinking have the characteristics of persistence of linear thinking, wisdom of reverse thinking, novelty of lateral thinking, flexibility of divergent thinking and comprehensiveness of dialectical thinking, and skillfully apply it to the practice of official document drafting, we can make official document drafting take a big step forward.

Third, we should have a clear sense of material accumulation and organization.

There is also a problem of material organization in drafting official documents. Some people think that organizing materials is a task that needs to be used. Actually, it is not. It is difficult to make a good official document by cramming. Material organization needs both usual accumulation and temporary "creative" use. In order to organize the materials wonderfully, I think it is necessary to practice the following "Jianghu Kung Fu":

First, we should gradually cultivate the "star-sucking Dafa". This is the martial arts of Ren Woxing, the leader of the demon religion in Jin Yong's novel the legendary swordsman. He can improve his skills by absorbing other people's internal skills. The difference is that after Ren Woxing used the star-sucking method, the other person was either injured or killed, while we strengthened ourselves after absorbing and drawing lessons from other people's intellectual achievements, while others were unscathed. We should always accumulate consciously and purposefully, and absorb various beneficial nutrients from various information materials through "star-sucking method", some ideas and some initiatives.

Is an expression; Sometimes it may be a long paragraph, sometimes it may be a sentence or two, and sometimes it may be just a little feeling and experience, which can enrich our library of drafting official documents. Some people say that the so-called secretarial workers are actually some young writers and artists who are reading miscellaneous books and sitting at their desks, worrying about the country, the people and themselves. I think it makes sense. My personal reading is rather miscellaneous. All the books I read are strongly related to my work, including Procuratorial Daily, mainly the first edition of the main news, and the third edition of Procuratorial Theory and Practice. There is also "Selected Prosecutorial Documents", which mainly looks at some new legal provisions and new procuratorial business management regulations; There are important speeches by leaders of the Supreme People's Procuratorate and provincial people's procuratorates; There are normative documents formulated by the Supreme People's Procuratorate and provincial people's procuratorates. Of course, I will also have a more in-depth study of the important speeches and documents of the leaders of the central and provincial committees. I will also dabble in TV, Internet and other interesting things in newspapers. I have the habit of newspaper clippings, which helps to classify and store information, and also helps to absorb other people's views and form my own knowledge. The colorful information in the newspaper has also brought a lot of fun to my life. In the past ten years, my newspaper clippings have been filled with two iron cabinets, and they have become an indispensable part of my life. Besides, I especially like reading books on history and literature. These books enrich my knowledge, increase my knowledge and provide me with a lot of convenience and inspiration in drafting official documents.

The second is the correct use of Yijinjing. This is one of the seventy-two stunts in Shaolin legend and an important internal skill. Its main function is to digest dissidents, dredge meridians and promote energy circulation throughout the body. Drawing lessons from official document writing is to make appropriate transformation and reasonable arrangement on the basis of adhering to the principle of "taking me as the main body" so as to integrate it into the specific content of our writing. Just as the People's Liberation Army captured Kuomintang soldiers, let them put on the clothes of the People's Liberation Army, observe the discipline of the People's Liberation Army, and fight for us with guns. Digestion is an important skill in official document drafting.

Third, we should learn to create "spirit-worshipping swordsmanship". This is a new swordsmanship created by Ling Huchong and Yue Lingshan in the legendary swordsman. Similarly, Jackie Chan plays Jane Fu's original Snake Skillful Hand in the movie Snake Skillful Hand. What do you mean by all this? That is to say, in the drafting of official documents, in addition to learning from other people's things and digesting other people's things, we must be original and create a whole paragraph and a whole set of unique new things. Although difficult, it is the most valuable, reflecting the ability and level of official document writing. At this year's meeting of the province's procurator-general, the provincial institute proposed to implement a new mechanism for agricultural procuratorial work. After expounding its significance, he wrote the following sentence: "The grass-roots procuratorates in the rural areas under their jurisdiction should set up rural procuratorial work teams, each of which should have at least one. For those with large rural population and heavy tasks, several teams should be set up, each with 3 to 5 people, led by the leaders and composed of business backbones, to carry out procuratorial work in towns and key villages; The task of the task force is to publicize the legal system, receive letters and visits, accept reports and investigate cases; The working method of the task force is to go deep into townships, key villages and large villages with large population, go among farmers and go to the front line of rural reform and development. Each hospital shall visit all towns and villages within its jurisdiction at least once a year, and each working time shall be no less than 10 days, so as to strengthen contact with the peasants, keep abreast of their new expectations and requirements for procuratorial work, and carry out work and law enforcement cases in a language that is easy for the peasants to understand and accept. We must strictly abide by work discipline, take care of ourselves, provide more services, do not disturb the people, do not increase the burden on grassroots organizations and farmers, do our best to do practical things and do good things for farmers within the scope of our duties, and make procuratorial work a field and a farmer's bookstore. " The measures mentioned in this paragraph are novel, concrete, practical and profound. What is original is original. The most important thing is that such a narrative is not available to others and conforms to the inherent law of agricultural procuratorial work.

Fourth, we should have a good sense of language expression.

Official documents should have good expression habits, which is an important condition to convince the audience, lead the work and play a role. What is a good expression? It is to be persuasive, have opinions, have models, have data, have facts, have analysis, have countermeasures, have goals and have effects. To sum up, document drafters need to develop three basic expression habits:

The first is profound expression. We should be good at thinking about problems, trying to figure out things and researching work under the big political background, the background of the times and the professional background, be able to see the extraordinary significance of new things, look for guiding ideology, working ideas and specific measures that meet the requirements of the overall situation, reflect the characteristics of the times and embody professional characteristics, and form correct and profound ideological views.

The second is accurate expression. Marx said: "A science can only be truly perfect if it successfully uses mathematics." This sentence tells us that mathematical method is an indispensable research method and an important link in scientific exploration. Mathematical methods are also indispensable for the perfection of official document drafting. We are in a new era of reform and opening up, and autonomy and rationality are increasingly becoming new social characteristics. Relying on the official documents of "orders+slogans" in the past can no longer inspire the masses and promote the cause. Speak with facts and reason, and strengthen analysis and concreteness; It is necessary to accurately describe the current work situation, accurately analyze the existing problems, carefully arrange the work deployment, and accurately summarize the work results. Efforts should be made to change the shortcomings of too abstract, rough and general drafting of official documents.

The third is rigorous expression. Accurately speaking, the most important thing is to attach importance to causality and the correlation between opinions and arguments. In the expression of words, we should consider the logical relationship and correlation between subtitles and paragraphs under our jurisdiction; We must consider the logical relationship and correlation between each small level and the next small level, each sentence and the next sentence, and each word and the next word in a text paragraph. Official documents should stand up to logical review, which should be kept in mind and adhered to.

A clear sense of effect helps the official document writer to determine the writing intention and direction of the official document and discover what can be seen in writing; A profound awareness of thinking and self-cultivation is helpful for official document writers to sort out their ideas and find the context that fits their works; A clear sense of material accumulation and organization is helpful for document authors to enhance the richness of manuscripts and refine their creativity. The communication of these three kinds of consciousness will eventually be implemented in language expression, so good language expression seems to be the most superficial effort, but it is also the most basic and important writing consciousness.

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