Accurate and sufficient materials are the basis for proposing problem-solving measures in official documents and the basis for forming opinions. Without sufficient materials, the official document's views will lose its support; without reliable materials, the binding force of the official document will be greatly reduced. The ancients said: "Before the troops arrive, food and grass go first", and materials are "food and grass". When writing official documents, you must carefully collect and accumulate materials, so as not to be caught off guard after receiving the writing task, which will affect the quality of the official documents.

Collecting materials is to extract the relevant principles, policies and facts of the party and the country from work activities and documents to prepare for the formation and expression of opinions and opinions. Collecting materials is the starting point for official document writing, which affects the speed and quality of the entire official document writing: Official document writing is an important part of the agency's work activities. If you are not familiar with policies and do not understand the situation, you are not qualified to draft official documents: Those who draft official documents , including those who modify official documents, the most basic condition is that he must be someone who understands the situation. Government cadres will all have this experience. College graduates newly assigned to government units, regardless of their academic qualifications, often cannot immediately take on the task of writing official documents. Sometimes even when they write, they often fail to grasp the essence and core of the issue.

This is not because they do not have the knowledge of official documents and the ability to express themselves in writing, but because they do not understand the situation and do not have a basic reserve of materials. The same is true for comrades who have worked in government agencies for many years. No matter how good their writing skills are, if they still lack "real knowledge" about the current situation and history, policies and measures, local and overall situation of the agency or unit, that is, they do not have the professional knowledge to master official activities. and technology, it will be difficult to complete the task of writing official documents, especially those important official document writing tasks. But does this mean that as long as you work in a certain unit for a long time, you will naturally possess the materials for writing official documents? The actual situation is not that simple, because the materials themselves are a collection of complex content, with wide sources and varying forms. Various. Some are stable and unchanging, some are fluid and changeable; some are direct and some are indirect; some have appearances that are consistent with the essence and are easy to extract, and some have complex appearances that are difficult to extract, etc. If you don't pay attention to it and don't do this work deliberately, the material may become a passing smoke and you won't be able to truly possess it.

This requires a reasonable material collection strategy. This strategy is very simple to say, it is to make daily accumulation, have two hands (first hand and second hand) of materials, and organize them at any time. Here, we use the concept of "strategy" to emphasize that material collection must have a comprehensive plan and implementation strategy, otherwise it will be time-consuming and labor-intensive, and it will be difficult to see practical results.

1. Daily accumulation of materials

The amount of daily accumulation of materials should not be fragmented and lack connection with each other. Because we dare not use such materials to form opinions and opinions, let alone use them in official documents rashly; then, where should we start from and where should we go when accumulating materials?

(1) Based on the basics The drafters of official documents of the department and unit should be well aware of the work status of the department and unit, the formation and implementation of decisions, especially some basic information, such as functions, nature, staffing, central work, tasks and plans. The completion status, etc., should be well known; this is not difficult for leaders, but for official document writers, they need to pay attention to everything and spend a little time and energy: when collecting materials, you should stand a little higher, Because the functional activities of government agencies are a unity, the work in charge of departments or individuals only partially shares the functions of one aspect. If there is a lack of understanding of the whole, there will be limitations in understanding and analyzing problems.

(2) Focus on this industry and this system. Judging from the nature of work, every agency and department within the agency belongs to a certain industry; there are 360 ??lines, each of which has its own special circumstances and specialized policies and regulations. If drafters of official documents lack industry materials, they may speak in layman language when writing; at the same time, from a working relationship point of view, any agency or department within the agency is in a certain system, such as finance, labor, education, etc. etc., each constitute a vertical system, and a working relationship between superiors and subordinates is formed between leadership and being led or guidance and guidance. If the drafter of official documents does not know enough about the ups and downs of the system, his understanding of the performance of his unit and department's duties and activities may be one-sided and isolated. Therefore, we should also focus on collecting materials in this area and search up and down. blindness.

(3) Follow the principles of moderation and usefulness. You should have the following consciousnesses:

1. Eliminate consciousness. The materials we accumulate should have information value, and those materials that do not reflect the new spirit, new ideas, new opinions, and new trends should be resolutely eliminated. If a document writer has the eye for “elimination”, then his work of accumulating materials will be easy.

2. Timeliness awareness. There should be a correct estimate of the aging characteristics of the material. Information on long-term stability and liquidity must be treated differently and collected selectively.

3. Overall consciousness.

Some materials may not be of much value when viewed in isolation, but their value will be discovered when examined in an overall context. Such materials should also be collected carefully, otherwise they can be eliminated.

4. Advance awareness. Some materials may not be of much value to the current work, but they may be valuable to future work. This type of potentially valuable material should also be collected. If you don't pay attention to the collection, time will pass and you will be in trouble when checking.

5. Statistical awareness. In management activities, many laws are the result of statistics. For example, a country's accumulation should not exceed 25% or 300-/0 per year, otherwise there will be a shortage of goods. This rule is based on statistics collected over many years. If we do not pay attention to scientific quantification and statistics for certain materials, it will not be conducive to future comparison and use, and storage will be of no value. To accumulate materials for writing official documents, you must also have statistical awareness, pay attention to collecting some relevant statistical data, and do some statistical and verification work yourself if necessary.

2. Obtain first-hand materials

There are no more than two sources of materials. One is collected by the drafter himself from work and life, also known as direct materials. ? First-hand material; the other is obtained from documents and information. Because it has been screened, sorted and used by others, it is also called. Second-hand materials? and Indirect materials? As far as official document writing is concerned, both materials are needed and cannot be sold for scrap, but the former is undoubtedly more important and more difficult to collect. For a document writer, whether one can conduct in-depth and actual investigation and research is not only a matter of work style? It is also a matter of writing concepts and methods. Some people are eager to get started when drafting official documents and are accustomed to copying materials that others have already used. As a result, they cannot write anything new. One of the important reasons is the lack of direct and real feelings and understanding of the writing object, and the lack of practical experience of the issues described. When writing official documents, no matter how long or short they are, one of the important factors in writing good official documents is to go deep into reality, master first-hand materials, and establish a concrete and perceptual understanding of things. It allows the drafter to mine and capture novel materials, thereby inspiring the drafter's thinking. All of this is difficult to obtain with second-hand information. Conducting in-depth and actual investigation and research for drafting official documents is a process of acquiring materials and understanding things in a purposeful and planned manner. To do this, we must first clarify the purpose of the survey. Investigation and research itself is just a means. Finding out the contradictions of things, discovering the laws of development of things and forming opinions and opinions accordingly are the purpose of investigation and research. In other words, solving problems is the ultimate destination of investigation and research. Therefore, when starting the research, you should clearly put forward the problem to be solved, and continue to delve deeper during the research process to find the answer to the problem. Regarding this issue, this book will elaborate in detail in the first section of Chapter 5. Pay attention to methods when collecting and accumulating materials. The process of accumulating materials is also a process of learning and becoming familiar with the materials. The purpose of accumulation is to use them. At present, the commonly used methods of material accumulation mainly include the following:

1. Note-taking method. Writing reading notes is a good way to overcome forgetfulness and accumulate information. Reading notes generally come in the following forms: excerpt type? Copy down the important information discovered during reading, such as basic viewpoints, main arguments, highlights, famous quotes, etc.; summary type? Copy the key points of official documents and materials. Summarize it; experience type? After reading, record your experience, understanding, questions, opinions, comments, etc. and organize it into a document. No matter which form is used, the detailed source of the information and the author and title of the official document must be recorded.

2. Editing style. It is to cut and paste materials on the same topic together, which is generally suitable for collecting newspaper and periodical materials. General newspapers and periodicals have many columns and rich content. They cannot be included in everything. They must be cut and pasted selectively according to actual needs. In order to facilitate binding, the paper used for scraping and pasting should be white paper with good texture and uniform specifications. For the cut materials, please indicate the source (name of newspaper and periodical and year, month, and day) in the blank space. When binding, add a cover and draw up a general catalog according to the title. This method is more flexible and easy to classify.

3. Card type. It is to record excerpts of a certain point of view, a certain example, and a certain data that you have seen and heard on a card, which is suitable for collecting materials from books and periodicals. For the essential parts of relevant books and periodicals, it is better to collect them by making cards. Due to the limited capacity of cards, when making cards, pay attention to correct and clear handwriting and concise content. Each card excerpts a point of view and a paragraph of argument for easy storage, classification and use.

4. Index type. It refers to classifying the name, author and source of materials into an index so that the original text of the materials can be found according to the index when needed. It is most suitable for the registration and cataloging of various types of official documents. When you need to search back in the future, you can directly find the original document by looking up the index.

5. Microcomputer type. It refers to the use of computers to collect and accumulate electronic official documents. Before the country promulgates new regulations and policies on electronic official documents, the scope of collection and accumulation of electronic official documents should be implemented in accordance with the existing national regulations on the collection of official documents or the regulations on related paper official documents.

Its main contents generally include the following aspects: First, receive archived electronic official documents in accordance with the requirements of the archiving plan. The second is the collection and accumulation of electronic official documents that are not included in the archiving plan, and a proactive attitude should be adopted to collect them in a timely manner. For different information types, such as text documents, image documents, graphic documents, sound documents, multimedia documents, etc., measures should be taken separately due to their differences in technical characteristics, storage carriers, information recording standards, information compression methods, etc. Collect and accumulate. The third is to collect and accumulate software and hardware system equipment for electronic official documents. Because the reading and restoration of electronic official documents are inseparable from the equipment conditions, related software and parameters for their generation, these contents must be included when collecting and accumulating electronic official documents.