Model Regulations on Company's Goods Management 1
A, warehouse management system
1. Warehouse is an important place to store goods. No one is allowed to enter the warehouse without authorization, except the relevant personnel of the warehouse administrator required by business and work.
2. Except the storekeeper, no one can enter the warehouse alone, and must be accompanied by relevant personnel.
3. Anyone who enters the warehouse shall not carry kindling or play.
Anyone who enters the warehouse shall not take the goods of the warehouse without permission, and must obey the management of the warehouse administrator.
5. The inflammable and explosive articles stored in the warehouse must take corresponding measures to meet the fire control regulations, and 4KG dry powder fire extinguishers should be provided for every 50 square meters warehouse area.
6. Personal belongings shall not be stored in the warehouse. If temporary storage is really needed, it must be approved by the manager.
7. Those who violate the above provisions will be punished according to the seriousness of the case.
8. These Provisions shall be implemented as of today.
Second, the cargo storage system
1, the commodity storage system is to ensure the quality and timeliness of purchased goods.
Effectively grasp the inventory items and complete the warehousing procedures.
2. Items need to be registered for warehousing; Date, name, quantity, variety and specification, unit price and telephone number of the supplier.
3. When the goods are put into storage, the warehouse keeper shall conduct unpacking inspection on the quantity, name and specifications of the purchased goods.
And sign the checked warehouse items for confirmation.
4. The warehouse manager should store the goods in piles and number them so as to count the quantity. And pay attention to do a good job of indoor hygiene and cleaning after each warehousing.
5. Large-scale equipment, facilities, bricks, cement, sand and other items do not need to be put into storage, but the warehouse keeper must rush to the scene to verify the quantity and quality, and complete the warehousing and warehousing procedures.
6. After the equipment and tools are put into storage, the purchase situation and warranty date must be recorded in detail, and the attached documents should be copied and filed for future maintenance.
Third, the system of collecting goods.
1. The picking list refers to the picking list of spare parts and low-value consumables except tools.
2. Items shall be collected according to the list, and related items shall be collected according to the contents in the notice list when they are collected, and registered on the registration form. Other departments in the absence of a single application; Although it can be approved by the heads of various departments.
3. If there are any surplus items in use, the recipients should return them to the warehouse, and the warehouse keeper should carefully check and register them.
4. In case of emergency, you can apply for it first, and then go through the relevant formalities.
5. When collecting items; In addition to the maintenance team and the front desk manager, other departments must be led by the department head when collecting items.
Fourth, the tool management system
1. Each group is equipped with personal tools and group tools according to the work needs. Personal tools are kept by myself, and public tools are kept by the supervisor or designated personnel.
2. All tools should be managed to establish accounts, so that the accounts are consistent with the contents, and everyone should sign their respective tool lists.
3. All tools must be used correctly, especially electric tools must be used correctly and reasonably, and they must be stopped immediately when problems are found. We must strictly abide by the safety operation rules and do not allow illegal use.
4. All tools should adhere to the principle of trade-in. When collecting new tools, the old tools must be returned. The returned tools shall be handled uniformly by the warehouse, and shall not be handled privately.
5. Without training, you are not allowed to use professional tools at will.
6. Larger professional tools should be borrowed and returned on the same day.
7. New tools must also be registered and signed when they are collected.
8. All tools should follow the principle of compensation for losses.
9. Borrowing tools should fill in the tool borrowing registration form and fill it out clearly on the registration form; Time, name of the loan instrument, purpose of the loan instrument, signature of the borrower, and presentation of the notice before borrowing. The purpose of the loan instrument filled in and the report submitted must be true. If it is forged, it will be hell to pay once it is discovered.
10. Without the approval of the department head, the borrowed tools shall not be used for maintenance other than the daily maintenance of the community.
1 1. The warehouse administrator will check the tools collected by individuals and departments every month. Everyone must cooperate and not refuse for any reason.
12. When employees are transferred from the company, all tools must be returned in full.
13. This system is applicable to all departments of Central South Garden.
Five, commodity inventory system
1. The inventory system is an effective method to ensure the consistency of the company's merchandise accounts and standardize the use of the company's merchandise, and it is also an important basis for procurement.
2. In order to reflect the quantity and usage of goods in various departments of the company in time, cooperate with the preparation of purchasing plan and save the use of funds, the warehouse keeper makes an inventory of consumables used once a month and reports the verified inventory of goods to the manager. Make an inventory and file the fixed assets used by all departments in the park every quarter.
3, warehouse keeper in the process of inventory to formulate the minimum storage of commonly used consumables, quantity can't grasp the need to communicate with the department head, * * * with the minimum storage, according to the inventory situation to the company leaders to purchase spare parts plan, to avoid the waste of money caused by the backlog of materials, but also to avoid the shortage of materials and affect the normal work.
4. The warehouse keeper shall ensure that all items in the warehouse are consistent with the accounts, materials and cards, so as to prevent too many, too few, damaged or expired items.
Sixth, the goods purchase system.
1, the goods procurement system is to ensure that the minimum goods storage can meet the needs of property maintenance and daily operation, compress the inventory as much as possible, prevent the backlog, and improve the utilization rate of funds and warehouses.
2, according to the inventory situation and daily use consumption records, set the inventory of commonly used items, generally based on the consumption of a quarter as the basis for calculating inventory.
3. When each department purchases items, it must be filled in by the department head and submitted to the manager for approval. Write clearly when filling in; Name, specification, quantity, use, etc. For parts that are rarely used, samples must be provided so as to be accurate when purchasing.
4. Each department is only allowed to purchase once a month, that is, the items needed for this month are purchased in advance before the 3rd of each month, and the inventory is checked with the warehouse keeper to avoid overstock.
5. The warehouse keeper must carefully verify whether the items purchased by each department are reasonable, strictly limit the purchase quantity, report the inventory situation to the manager, and sign the purchase order after verification.
6. Items that are not included in the monthly plan and have a value below 200 yuan need the manager's approval to purchase. Daily necessities worth more than 200 yuan can only be reported to the general manager for approval.
Seven, material procurement system
1, the goods purchasing system is to purchase cheap and practical goods on the premise of ensuring quality.
2. The monthly planned purchase quantity must be purchased in strict accordance with the name, quantity and specifications of the items on the purchase requisition. Temporary small purchases must be made in accordance with the contents of the temporary purchase order, and it is strictly forbidden to advocate buying more or less without permission.
3. What should I follow when buying goods? Shop around? On the premise of ensuring the quality of goods, try to choose suppliers with good quality, good price and integrity.
4. The warranty or warranty period of purchased items must be clear, so that problems can be handled in time and unnecessary expenses can be saved.
5. When purchasing goods for settlement, the expenses below 3000 yuan can be paid in cash, and the expenses above 3000 yuan should be paid by check.
6, the purchase of goods must issue a valid invoice, special circumstances; For example; Cement, sand and other items without invoices must be issued with valid second purchase receipts.
7. In order to facilitate the work, the management center can set up a maintenance procurement reserve fund in 500 yuan, which shall be reported by the manager to the general manager of the company for approval.
8. In case of equipment/system failure, it is urgent to purchase goods, and the cost is below 200 yuan. Although it is approved by the manager, the reserve fund can be withdrawn. For projects with expenses above 200 yuan, the manager must report to the general manager for approval before purchasing and using the reserve fund.
9. No one is allowed to take advantage of his work to get ill-gotten gains, or deliberately raise prices and get high kickbacks and other corrupt acts. If any such behavior is found, it will be dealt with seriously.
The above project management system shall be implemented from the date of approval!
Model Article 2 of the Regulations on the Administration of Articles of Association of the Company
The first purpose
This method is formulated to improve the quality of employees, rationally use the company's articles, protect the company's property and facilitate the company's management of people and articles.
Article 2 Definition of Articles of Association
Company articles refer to the company's office supplies and machinery and equipment, which are divided into two forms: fixed assets and low-value consumables. Fixed assets refer to fixed assets whose use or warranty period is more than one year (including one year). No matter how much they are worth, or whether they are large in quantity and total value, centralized management personnel should also include them in fixed assets, such as printers and maintenance equipment. Low-value consumables (office stationery) refer to fixed consumables such as pens, paper, notebooks, zipper bags and printer consumables.
Article 3 Rules for the Use of Articles of Association
1 company goods application process
1.65438+ In principle, the administrative department only issues office supplies once a month, and each department will no longer receive extra office supplies that are unplanned and exceed the office stationery configuration standard.
1.2 large items such as filing cabinets are purchased by the administrative department and placed directly in the purchasing department.
1.3 when receiving office supplies, you need to go through the registration formalities, and the responsibility will be borne by the person after receiving the items.
2 company goods use rules
2. 1 fixed assets
During the warranty period, if the company's fixed assets are damaged due to personal reasons, it shall be punished in accordance with the Company's Economic Loss Management Regulations.
2.2 Low-value consumables (office stationery):
If the normal use period of office stationery is within 2-6 months, and the office stationery is lost due to improper storage during use, the company will compensate the individual or purchase it by itself according to the price, and the company will not issue extra. Office stationery is damaged in China, and it is broken due to quality problems, so it can be returned to the administrative department for replacement.
If office stationery is lost due to improper storage during normal use, it shall be purchased by the parties themselves, and the company will not issue it additionally.
If waste is found in the process of use, the administrative department will not approve new supplies in the next month, and deduct 2 points from the performance of the responsible person in that month.
If an individual resigns, he must return all the reusable office supplies he has received before he can go through the resignation formalities.
2.3 The Administration Department and the Finance Department shall make an inventory of the company's fixed assets at the end of each year, count the company's articles, number the fixed assets by department, and prepare the fixed assets inventory table.
3 Provisions on the Use, Borrowing and Responsibility of Public Goods
3. 1 Use of articles
Public fixed assets and low-value consumables in offices, exhibition halls, rest areas and other places shall be supervised by the personnel on duty in various departments in turn. Ordinary fixed assets caused by quality problems
In case of failure, the administrative department shall be responsible for maintenance; Man-made damage to public fixed assets and maintenance costs, or losses caused by improper storage, shall be compensated with reference to the rules for the use of office supplies. If the responsible person cannot be found, it shall be borne by the department personnel. And deduct 2 points from the performance of the department head.
3.2 Project Borrowing
When borrowing company licenses, vehicles or other items, you must go through the borrowing registration procedures and indicate the return time. If it is not returned within the time limit and the administrative department is not notified, 2 points will be deducted for the performance of the current month; No matter whether it is overdue or not, if the return is not registered as required, the performance of the month will be deducted 1 point; If the borrowed items are not returned within the time limit and are lost, in addition to compensating the borrowed items according to the price (depreciating according to the service life of the purchased items), 4 points will be deducted for the performance of the month.
When an individual resigns, all borrowed reusable office supplies and licenses must be returned.
4 procurement management
4. 1 The Administration Department makes a purchasing plan according to the purchasing needs of each department on 26th of each month, and submits it to the General Manager for approval before purchasing.
4.2 No matter how many items are purchased, the invoice must be signed by the buyer and others in the department at least, and submitted to the general manager for review before being reimbursed by the finance department.
4.3 the purchasing manager of the administration department should insist on? Act impartially and safeguard the interests of the company? Based on the principle of high quality and low price, after many inquiries and negotiations, the company's goods purchase price list was formed.
4.4 The purchasing manager of the Administration Department shall be conscientious and shall not accept any form of gifts, kickbacks or bribes from suppliers. If any misconduct is caused by serious dereliction of duty or violation of principles, it will be dismissed. If the circumstances are particularly serious, the company will pursue its responsibility through judicial procedures.
4 Supplementary terms and formats
The administrative department shall be responsible for formulating and interpreting these Measures, which shall be implemented as of the date of issuance after being signed and agreed by the company leaders.
Attached table: stationery requisition list, logistics material requisition list, material borrowing list, fixed assets inventory list and company material purchase price list.
Model Article 3 of the Articles of Association Management Regulations
The first purpose
This method is formulated to improve the quality of employees, rationally use the company's articles, protect the company's property and facilitate the company's management of people and articles.
Article 2 Definition of Articles of Association
Company articles refer to the company's office supplies and machinery and equipment, which are divided into two forms: fixed assets and low-value consumables. Fixed assets refer to fixed assets, such as printers, computers, cameras and other equipment, regardless of their value, whose use or warranty period is more than one year (including one year), or whose quantity is relatively large and total value is relatively large. Low-value consumables (office stationery) refer to fixed consumables such as pens, paper, notebooks, file bags and printer consumables.
Article 3 Rules for the Use of Articles of Association
1 company goods application process
(1) All recipients of office supplies must first apply to the department head for filing. After counting the quantity and types of items applied by the department, the department head shall report to the Administration Department on 26th of each month, and the department head shall go to the Administration Department to collect them once before 6th of next month. In principle, the administrative department only issues office supplies once a month, and all departments will no longer receive extra office supplies that are unplanned and exceed the standard of office stationery configuration.
(2) Large items, such as filing cabinets, computers, etc., are directly placed in the purchasing department after being purchased by the administrative department.
(3) When you receive office supplies, you need to go through the registration formalities of the recipients, and the responsibility will be borne by the people after receiving the items.
2 company goods use rules
(1) fixed assets
During the warranty period, if the company's fixed assets are damaged due to personal reasons, it shall be punished in accordance with the Company's Economic Loss Management Regulations.
(2) Low-value consumables (office stationery):
If the normal use period of office stationery is within 2-6 months, and the office stationery is lost due to improper storage during use, the company will compensate the individual or purchase it by itself according to the price, and the company will not issue extra. Office stationery is damaged in China, and it is broken due to quality problems, so it can be returned to the administrative department for replacement. If office stationery is lost due to improper storage during normal use, it shall be purchased by the parties themselves, and the company will not issue it additionally. If waste is found during use, the administrative department will not approve new materials next month, and will punish the responsible person according to the Company's Economic Loss Management Regulations.
If an individual resigns, he must return all the reusable office supplies he has received before he can go through the resignation formalities.
(3) The Administration Department and the Finance Department shall make an inventory of the company's fixed assets at the end of each year, count the company's articles, number the fixed assets by department, and prepare the fixed assets inventory table.
3 Provisions on the Use, Borrowing and Responsibility of Public Goods
(1) Use of articles
Public fixed assets and low-value consumables in offices, conference rooms, rest areas and other places shall be supervised by the personnel on duty in various departments in turn. If the public fixed assets fail due to quality problems, the administrative department shall be responsible for the maintenance; If the public fixed assets are artificially damaged and cause maintenance costs, or losses due to improper storage, compensation shall be made according to the Rules for the Use of Office Supplies. If the responsible person cannot be found, it shall be borne by the department personnel. And in accordance with the "Regulations on the Management of Economic Losses of the Company", the person in charge of the department will be punished.
(2) Borrowed goods
When borrowing company cameras, vehicles or other items, you must go through the borrowing registration procedures and indicate the return time. If it fails to do so within the time limit and fails to notify the administrative department, it shall be punished; Regardless of whether it is overdue or not, if the return is not registered as required, relevant penalties will be given; If the borrowed items are not returned or lost within the time limit, in addition to compensating the borrowed items at the price (depreciating the purchased items according to the service life), relevant penalties will also be given. When an individual resigns, all borrowed reusable office supplies and licenses must be returned. You can go through the formalities of resignation.
4 procurement management
(1) The Administration Department shall make a procurement plan according to the procurement requirements of various departments on 26th of each month, and submit it to the General Manager for approval before purchasing.
(2) No matter how many items are purchased, the invoice must be signed by at least the purchaser and others in the department, and submitted to the general manager for review before being reimbursed by the finance department.
(3) What should the purchasing manager of the Administration Department insist on? Act impartially and safeguard the interests of the company? Based on the principle of high quality and low price, after many inquiries and negotiations, the company's goods purchase price list was formed.
(4) The purchasing manager of the Administration Department shall be conscientious and shall not accept any form of gifts, kickbacks or bribes from suppliers. If misconduct is caused by serious dereliction of duty or violation of principles, you will be dismissed. If the circumstances are particularly serious, the company will pursue its responsibility through judicial procedures.
4 Supplementary clauses
The administrative department shall be responsible for formulating and interpreting these Measures, which shall be implemented as of the date of issuance after being signed and agreed by the company leaders.
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