1. Letterhead: Indicate the company name, address, telephone number, fax and other information in the letterhead.

2. Recipient information: At the bottom of the letterhead, indicate the recipient's name, address, phone number and other information.

3. Text: In the text, first express gratitude to the supplier for participating in the sourcing activity, and explain the purpose and process of this sourcing activity.

4. Explanation of results: In the text, clearly state whether the supplier is selected as the procurement object. If selected, specific details such as purchase quantity, price, delivery date, etc. need to be stated; if not selected, You need to explain why and express your gratitude.

5. Intention to cooperate: In the main text, express your intention to cooperate with the supplier. If not selected, you can also express your expectations for future cooperation.

6. Ending: At the end, express your gratitude again and wish the supplier a prosperous business.

7. Signature: Below the end, indicate the sender’s name, position, date and other information, and stamp the company seal.