The first English letter writing format
The format of writing letters in English
1. Title
The letterhead includes the address of the writer and the date of writing, usually written in the upper right corner of the letterhead. In correspondence between friends who are familiar with each other, the address of the writer can often be omitted. There are usually two ways to determine the date:
1. 1 year, month and day: for example, 200__
1.2. Year, month and day: such as 15 August 200__
The address is generally from small to uppercase, such as house number, street name, city (county) name, province name and country name (the postal code is usually written after the city name). This is completely contrary to the address writing of China's letters. The address can be written in 1 ~ 3 lines, and the date is written below the address.
Step 2 say hello
Address refers to the address of the writer to the recipient, such as dear Xiaojun, written at the bottom of the letterhead and on the left side of the letterhead. Honey is often used as a title? Or my darling? Commas are usually used at the beginning and end of an address.
Step 3: body
This is the main part of the letter, which is what the writer wants to express. The words should be fluent, clear in level and clear in meaning. You can write by hand or type.
4. Concluding remarks (overall conclusion)
Is it a compliment at the end of the letter, equivalent to the end of the letter in the main text? Greetings? 、? Salute? Something like that.
Step 5 sign
The signature is usually signed at the bottom right of the conclusion. Even if you type a letter, you still need to sign it in person. On the top of the signature, you can write according to the relationship between the writer and the recipient.
Yours/Yours (used between elders or friends), or
Respectfully Yours/ your respect (used for elders or superiors).
Business letters have different requirements.
Business English letters are generally required to be printed neatly by typewriter or computer, and the lines on the left are vertical at the beginning, which is called vertical or square, which is commonly used in the United States. The indentation of the first word in each paragraph is called indentation or indentation. This format is very common in Britain. The vertical position and signature are in the left column. This form has been widely adopted by American companies that attach great importance to work efficiency. In a formal business English letter, the name and address of the receiving company or the full name, position and address of the recipient should be written above the address, which is called internal address.
Address). There are also vertical and indented ways to write an address in a letter. Vertical and American lines are juxtaposed, while indentation or British style takes them back in turn.
But recently, the addresses in British business letters have not been indented in turn, as if they were the same as those in the United States. In addition, it is also popular in the United States to write the address of ordinary recipients, that is, in the inner address of letters, the house number and street name are omitted. Use honorifics in English letters. The most common honorifics are Mr, Mrs and Miss (for unmarried women). English people often use esq. (short for esquire) after men's names, but in business, for more than two women, they are gradually changing into Mr. MMEs (plural form of madam). Messrs (plural form of Mr) is used for more than two people, or for companies or groups composed of more than two people. In British English letters, Mr, Mrs and Messrs do not use abbreviated periods. On the contrary, American English, which tends to be progressive and free, uses abbreviated periods, such as Mr, Mrs and Messrs? There are two forms of address: gentlemen (American) and dear gentlemen (British), which are equivalent to our country's.
Best wishes, cordial greetings and yours faithfully (unknown name). In addition, British polite expressions have special polite formats, but they are no longer used except in special circumstances.
Contrary to Chinese envelopes, the address and name of the recipient in English envelopes are written in the middle of the envelope, and the address and name of the sender are written in the upper left corner of the envelope or on the back of the envelope.
The address of English letters should be written from small to uppercase, first the house number, then the street, town, province or state and postal code, and finally the country name. Capitalize each letter of the country name.
2. Letterhead/personal letterhead
Company stationery is generally printed with company name, address and contact telephone number at the top and center, commonly known as stationery. To write a letter on ordinary stationery without letterhead, the author needs to indicate the return address and contact number.
3. Date line (date line)
The date on the envelope is the date when writing or typing. The date in the envelope is written in the next two lines of the letter header or the author's address.
4. The name and address of the recipient in the upper left corner of the stationery.
The internal address is the address of the recipient, including name, position (if applicable), company name (if applicable), street name or email number, city, state or province, postal code and country. The address in the envelope is usually written on the left, between the date line and the title.
Step 5 say hello
The address is the address of the recipient written at the beginning of the letter, written two or three lines below the address or prompt sentence in the envelope. You can write a colon or comma after the salutation. In business letters or other formal letters, use colons.
In informal letters, use a comma after the address. (Note: Try to avoid using it? Who could it be related to? Or? Dear sir or madam? Because this name is out of date and not very friendly. The improvement method is to try to determine the name of the recipient, or to use? Dear human resources department
Manager? ,? Dear friends? Such a title. Can I use it when writing to a lawyer or a diplomatic consul? Esquel? Or? esq？ Such titles, but they should not appear in the title. Similarly, if the recipient's name is followed by? jr？ Or? sr？ , for example? George Bush Jr.? You can't include them in the title. )
6. Title
Unless the writer and the receiver are familiar enough to call each other by their first names, they usually add? Sir? ,? Professor? Such as polite address.
7. Prompt sentence (optional) Pay attention to the line (optional)
The purpose of the prompt sentence is to show that the letter should be sent to a specific person or department, even if the letter is addressed to this organization. In addition, it allows others in the organization to view the contents of the letter when the designated recipient is not available. Prompt sentences are generally written in the last two lines of the attached address or above the attached address.
8. Subject sentence (optional) Subject line (optional)
The topic sentence briefly explains the content of the letter. Usually written between the address and the title of the envelope. If the writer doesn't know the name of the recipient, he can also use the topic sentence instead of the address. For the best effect, you can underline the topic sentences or capitalize the topic sentences.
9. The body of the letter
Text formats are varied. Business letters are best written in straight lines. Personal letters usually don't have to be tied together. In a letter, everything, including the date and the greeting at the end of the letter, starts from the first box on the left. There is no space at the beginning of the paragraph, and there are two lines between the paragraphs.
The modified parallel header format is the most widely used format, which can be used for business and private letters, although there is no need to write a return address and an internal address in private letters. This format is most suitable when using ordinary stationery without printed letterhead. Unlike the head-up style, the sender's address, date, greeting and signature at the end of the letter are all written from the middle. The rest starts from the left.
10. Identification/signature of the author.
The writer's signature, name and title (if applicable) should be written under three or four lines on the same side of the greeting at the end of the letter. The author's own name should be signed by himself. If the letter is written by typewriter or computer, the writer's name should also be marked on the writer's signature.
1 1. concept
The note is written two lines below the writer's signature. The description includes the abbreviation of reference, the number and content of attachments, and the list of people who will receive a copy of the letter. The notes are written on the left.
12. Free closing
The greeting at the end of the letter is a farewell message written at the end of the letter, such as sincerely; Yours sincerely; your
English letter writing format Part II
I. Format of English Letters
248 Park Street (return address)
Taiwan Province Taipei 105
September 8, 2002 (date of writing)
Dear Susan, (address)
I like reading your letter very much.
?
Your friend, (end)
Joe (signature)
1. Write the date in the upper right corner of the stationery, such as September 8, which is usually abbreviated as sep.8; Informal letters are often omitted; Formal letters will not only write the year, but also write the sender's address above the date.
2. Next, write the address of the recipient on the left side of the stationery, usually starting with dear, and then write the name (usually using the first name), such as dear Susan; As for the name, it is usually a comma or a space.
3. After the salutation is finished, you usually leave a blank line before you start writing.
4. After the end of this article, write the ending. Such as See you (goodbye), (with) best wishes (peace be with you), Yours always (always your love), Yours ever (always your love), Your friend (your friend), Truly yours (best friend), Sincere Yours or your sincerity or sincerity, love. Wait a minute.
note:
The first letter at the end of (1) should be capitalized, and a comma should be added at the end.
(2) If you want to distinguish the ending for the recipient, you can use sincere yours, Yours sincerity or sincerity for the close partner; For ordinary friends, you can use your friends; If the child writes to his parents, use your beloved son (daughter); Write honorifics for elders, and use loyal honorifics for business dealings.
5. The signature at the end must be signed by myself, and no typing is allowed, and no punctuation is added after signing.
Second, the writing of English envelopes.
1. Write the name and address of the "sender" in the upper left corner of the envelope.
2. Write the name and address of the "recipient" in the middle or lower left corner of the envelope.
The sender doesn't call himself Mr., Mrs. or Miss, but it's polite to add your respectful name before the recipient's name.
4. The address is written contrary to Chinese; English addresses are from small to large in principle. For example, the house number and street name must be written first, then the city, province (state) and postal code, and the country name must be written in the last line.
Put a stamp on the upper right corner of the envelope.
6. The postal code on the envelope is represented by five Arabic numerals after the state name of the United States, with the first three representing the state or city and the last two representing the postal area. As for the postal code 10027, the pronunciation is 1227.
7. Commonly used words in the address: use abbreviations and abbreviations:
Building a section of F (such as 2F) lane (such as 194 lane); Secretary (e.g. seconds. Ii) Lane 6; Research and development. (For example, Zhonghua Road. ) street; Street, eg sunshine street
Article 3 of English letter format
English letter writing format
English letter writing format
1. Write the time and place in the upper right corner of the stationery, for example: 20 12, Beijing, March 9.
In 1, the time is written in the upper right corner of the page, such as Beijing March 920 12,
2. Beginning: Dear XXX
2 beginning: Dear XXX
3. Content: At least three paragraphs.
Content: 3, at least three sections
4. Signature: yours sincerely, yours faithfully, and so on.
4: Your sincere XXX, signature, your loyal XXX, and so on.
The first thing depends on the nature of your letter. Is this a formal letter? Or communication between friends?
You should look at the nature of the letter first. Are they official and official letters? Or friends?
Either way, the basic format of an English letter should include four parts: date, title, text and inscription (including honorific words).
1, between friends
October16,2011(top right) Dear Jimmy (top left)
I'm glad to hear from you. ...
Yours sincerely, Jack (bottom right, including honorific words and signature)
2. Official and official letters
The letter should include the recipient's address (the tradition of preventing the envelope from being damaged in ancient western countries has been used to this day), date, title, text, signature, etc. In fact, the official letter should refer to point 3 more. The more comprehensive it is, the more you pay attention to it. 0065438+0, Xingfu Road, Zone 9
New york, USA 2500 13 (the address is also capitalized, from small to large) (hereinafter the same as 1).
10 month,16,2012 (top right) Dear Jimmy (top left)
I'm glad to hear from you. ...
You are sincere,
Jack (bottom right, including honorific words and signature)