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How should the situation statement be written and what is the format?
Title: Write a description or proof of a certain situation or an application, etc.

Dear XXX:

The object to be explained

Then the text: the situation you want to explain, the application, etc., and make the following explanation about the description of the situation. Hereafter, I hereby explain or apply.

this is a

salute

signature: XXX

Date; Year, month and day (seal)