The writing characteristics and format of English email (sorry, it's a bit long) 1. The content of the subject box should briefly summarize the content of the letter, which can be a short word, such as greeting; ; It can be a noun phrase or a complete sentence, but the length is generally not more than 35 letters. Yes: supplier training No: professional trainers of sister companies should comply with the regulations of local companies. The content of the subject box should not be ambiguous. No: expressions like news about the meeting are: the meeting should be cancelled tomorrow. Generally speaking, as long as the words and proper nouns at the beginning of the sentence are capitalized. Another more formal format can capitalize the first letter of each word, except prepositions, conjunctions or articles with less than 5 letters. Yes: new email address notification; No: Calculate in detail. Whether the contents of the letter are important or not, you can also add URGENT or FYI (for your reference) at the beginning, such as: URGENT: Submit your report today! Second, the address 1 and E-mail generally use informal style, so the address before the text usually does not need to use expressions such as Dear Mr. John. You can call peers, friends and colleagues by their first names, but it is best to use titles and surnames for elders or superiors. Yes: Tommy, or Mr. Smith. Generally speaking, at the end of a letter, there is a blank line between the salutation and the text, between paragraphs, and between the text and greetings, and no space is needed at the beginning. Jimmy, I received your memo and I will discuss it with Eric on Wednesday. Best, David 3. Don't get people's names wrong. When the older generation saw that the name was wrongly written, they simply threw it out of the trash can. Similarly, don't make mistakes in the title. Choose a job title or a degree. The following are the same: Howard e Wyatt, Dr. Howard e hyatt 4. If there is more than one man, use Messrs, which means mistress, but not first name, just last name. Yes, gentlemen. Smith, Wyatt and Fury. What about women? Yes: use Ms, Mr or Ms. And don't follow the name. For example: small and medium-sized enterprises. Fabrizio Lionel and Gray. Men and women together? Just find the address. For example, Dr. and Mrs. Harold Wright; Mr Harold Wright and Dr Margaret Wright; Harvey Adams-Quinn. 5. Some people have their own titles, so they should follow them. For example, some people have honorary degrees and don't like to use general terms. Sometimes the big head doesn't know the other person's title, so just use the lady. Ms Sarah Grey 6. The short title can be one line, and the long one is the next line. For example: ken green, President/ken green/Vice President of International Operations No: ken green/China Unicom Vice President Yes: ken green/China Unicom Vice President 7. Foreigners' names sometimes have Jr or Sr, and the comma in front is whatever you like. All the following are correct. Don't laugh: Yes: Michael J Smith Jr./Michael J Smith Sr. 8. The employer's name is better than other people's titles. If you don't have a name or a very formal letter, you can consider these: deceased member: deceased meeting planner: deceased colleague: to all sales representatives: to those who may be concerned: deceased Mr. or Ms.: deceased Ms. or Mr.: Dear purchasing agent: if it is the whole company: yes: Mr. or Ms.: Ms. or Mr.: 9. Sometimes people say it's wrong with a colon, but it's not necessarily right. See: Yes, Dear Mr. Jones: (Very formal) Dear Joan: Dear Jim, Jim, (Informal) Third, the informal stylistic features of spelling 1 and e-mail do not mean that it can be sloppy in writing, especially when writing letters to elders or superiors or writing business letters. After writing the letter, be sure to carefully check the spelling, grammar and punctuation errors. Of course, the' spell check' function of software such as Outlook Express can help you. 2. Capitalize foreign names as much as possible. It is for the respect and convenience of the postman. 3, punctuation should be accurate: he did not carry out maintenance, but he continued to monitor the equipment. Yes: he didn't repair it; Anyway, he continued to monitor the equipment. 4. Pay attention to case, and don't capitalize all words unless you want to swear. No: You must switch to the operating system immediately. Foreigners feel impolite, so does drinking. Yes: If you want to emphasize it, underline it, italicize it and make it bold. Fourth, the end part A. Pay attention to the end of the letter, and choose words only when you understand everyone's relationship. For example, 1 is very formal, that is, very formal (for example, to government officials). your respect, your respect, 2. Formal formal (for example, between client companies) Very sincerely yours, you very sincerely, you sincerely, 3. Less formal (such as customers) Sincerely yours, yours sincerely, sincerely yours, your Cordialy, Cordialy, 4. Informal informal (such as friends and colleagues) greetings, warm greetings, most cordial greetings, with my best regards, my best, give my regards to Mary, affectionately, thank you, see you next week! Sometimes it's annoying to choose between us, me and you-if it's a company representative contacting business or something, you can use: we'll reconsider your legal fees. Sinopec will reconsider your legal fees. If you simply say yourself, you can use: I find this booklet informative. Sometimes we can use ... font together. We are happy to offer you the position of sales director. I look forward to our meeting on Tuesday morning. What about you and me? Very annoying. Generally speaking, the interests of the recipient are more important. Nominally, you should think so. Generally speaking, a respectful tone can't be wrong. Sometimes you feel alienated when you use it too much. You will be glad to learn that you have been elected as a member of our advisory committee. Your timely response. I'd appreciate it. I'm glad that our board of directors has chosen you as the most qualified candidate for our advisory committee. I hope you can agree to serve. This is much friendlier. Your writing is very good and comprehensive. (You don't need to judge me ~ ~) I like your book very much and have found the answers to all my questions about performance praise. In short, the proper use of tone and object can determine your politeness. B. Politeness at the end of a letter is usually concise. Often only one word is needed, such as' thank you',' best' and' cheers'. In general letters, you don't need to use' sincerely yours' or' most sincere greetings'. C. signature: don't sign Mr., Ms., Mrs. and Dr. together, people will laugh at you ... signature also depends on the tone of the letter. For friends or corporate customers, the signing sheet is ok. Strangers had better use Gates or Bill Gates. 5. Other notes: a. Grammar 1. Don't confuse subject and object. Example: We decided to restore the previous estimate, and our report was updated to include $40. 000 pounds for new equipment. It should be changed to: Decided to keep our previous estimate, and we have updated our report to include $40,000 for new equipment. (We are the subject, not the report. ) 2. Don't break sentences. He decided not to audit the last ten contracts. Because of our previous compliance goals. They should be connected. 3. The structure is symmetrical and easy to understand. The owner questioned the owner's lease intention and the fact that the contract was tampered with by ink marks. The owner questioned the occupier's lease intention and the modification of the contract. Don't confuse the singular with the plural, otherwise it will be dazzling and uncomfortable. For example, authorized personnel must show that they have security clearance. 5. The verb subject should have an echo. Think about these two differences: 1) This is one of the public relations functions with insufficient budget. 2) This is one of the public relations functions, and the budget is insufficient. 6. Don't change the tense and tone too much. Reading business English is a hard job. Don't waste other people's energy. Choose the right words, such as influence and effect, operation and operation. It is necessary to find out before using them. 8. The numbers on the address are directly in Arabic numerals, except for one, such as: columbus avenue 127, North 127e. 15 Street, 556-9 1 Street B, style 1, readability: if. Don't think that everyone is a language master. Use short sentences (15-20 words) to make technical vocabulary easier to understand. 2. Pay attention to the beginning of the paragraph. Generally speaking, important or emphasized things are placed at the beginning of a letter or paragraph. Put the sentence at the end. For example, (1). Because he could not attend the meeting in person, he expressed his congratulations on the tape. He forwarded his congratulations on the tape because he couldn't attend the meeting. There is a difference between the two. 3. Therefore, the emphasis of the two is different. Personal importance is connected with and, and the lighter one is put in the secondary sentence. 4. Pay attention to the transfer of meaning. For example, but (on the contrary), there is no conclusion, and also (addition) and for example. If you can't distinguish more from farther, don't use it. Members of the Committee are divided on these decisions. They put off further action. What do they mean? Use less this, that, it, them, or which at the beginning. 6. Pay attention to the position of modifiers. For example, he can only note the cost after July 15. He should explain the cost after July 15.7, and the language must be accurate. Don't be vague For example, the digital display has increased significantly. "How big is it?" Changed to: The figures show an increase of 19% .8, and stand in the same position. Use less passive verbs. For example, some data should be submitted before April. You have to submit some data before April. It's gonna be okay. C. Style 1, style and sentence length should not be too monotonous. The same subject-verb-object will be boring. Sometimes short sentences can be solved by long sentences. 2. Weak words (such as was, was, is, Are ...) can be strengthened. For example, this is a more powerful change: Puru agricultural products are efficient ... 3. Kindness and spoken English are more popular! Using object words and active words makes people suffer. For example, (1). We will sincerely appreciate this information. We sincerely thank you for your information. Obviously, we will like the second sentence. D. contents and annexes. Another feature of e-mail style is simplicity, easy to read and too long. Most of a paragraph consists of only one or three sentences. -For example: Dear xx, SMS cheers (or rewards, or yours, etc.) Your name, here is a more practical one: Reference:

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