Electronic signatures, like physical signatures, realize the functions of physical seals in the electronic world and are divided into official seals, personal seals and legal person seals. Therefore, the use of electronic signatures also requires the "authentication, seal making, seal use, and management seal" of the sealer.

Reliable electronic signature (Source: eSignature)

Generally, electronic seals can be used on reliable third-party electronic signature platforms.

1. Registered user, identity authentication

When a user applies for an electronic seal on a qualified third-party platform, he or she will also receive a digital certificate, the user’s seal* **Use this digital certificate. Digital certificates are very similar to ID cards and require a trusted organization to issue and verify them.

According to Article 16 of the "Electronic Signature Law", if an electronic signature requires third-party certification, the electronic certification service provider established in accordance with the law shall provide certification services. This organization is the CA organization. After the user completes the identity authentication, the certificate can be issued.

Example of identity authentication process (source: eSignBao)

The identity authentication process opens up authoritative data sources and generates electronic seals. The entire process is automatically completed in the system, and the electronic identity is also authorized by the state. Certification by the CA organization is equivalent to the filing form of a physical seal.

Therefore, the electronic seal obtained is safe and reliable, and can ensure that the electronic contract will be legally effective after it is signed.

2. Create an electronic signature

Take our platform as an example. On the e-signature electronic contract platform, after the user registers the company and completes the identity authentication, an electronic signature can be automatically generated. Legally valid corporate seal.

Examples of electronic signatures (source: eSign Bao)

Considering the purposes for enterprises to use electronic official seals, they are divided into electronic legal name seals, electronic financial seals, and electronic invoice seals. Special seals for electronic contracts, etc. Third-party electronic signature platforms generally also support custom creation of electronic seals.

Users can create customized electronic seals by locally uploading and creating template seals.

Local upload: The company's seal administrator can upload a picture of the company's official seal. After review by the platform, the background of the seal will be made transparent and a reliable electronic official seal will be generated so that it can be used for electronic contract signing.

Template seal: Enterprises can customize the seal content (seal text, size, color, etc.)

Customize the seal (Source: eSign Bao)

3. Use electronic signatures

Taking our platform as an example, users can use electronic signatures and electronic seals on the electronic contract signing page, such as single-page signatures, multi-page signatures, seam seals, etc. Chapter form. At the same time, it also supports electronic seal functions such as batch stamping with one click.

Use electronic signatures (source: eSignature)

For example, in the electronic bidding process, reliable electronic signatures can be used to stamp the electronic official seal, which is the same as a physical seal. The same legal effect, efficient, safe, controllable, and saving corporate costs.

Electronic Contract Seal Process (Source: eSignature)

4. Manage electronic signatures

The generated electronic seal, because this is a virtual Digital files and electronic seals are usually stored in third-party clouds or in physical ukeys.

Ukey example (source: e-sign treasure)

In addition, for the management of electronic seals, you can designate a seal administrator. Except for the seal administrator, no one else has the right to use the electronic seal; the parent company can uniformly manage the electronic seals of multiple subsidiaries, and the seal use records of the subsidiaries are traceable and traceable, thereby reducing the risk of seal use.