English mail writing format
I. Theme
The content of the subject box should briefly summarize the content of the letter, which can be a short word, such as greeting; It can be a noun phrase or a complete sentence, but the length is generally not more than 35 letters.
Yes: supplier training
No: Professional trainers from sister companies should be stipulated by local companies (too long).
The content of the subject box should not be ambiguous.
No: expressions like news about the meeting,
Yes, it should be changed to cancel tomorrow's meeting.
Generally speaking, as long as the words and proper nouns at the beginning of the sentence are capitalized. Another more formal format can capitalize the first letter of each word, except prepositions, conjunctions or articles with less than 5 letters.
Yes: new email address notification; Detailed calculation
No: Detailed calculation
No matter whether the content of the visual letter is important or not, you can also add URGENT or FYI (for your reference) at the beginning, such as: URGENT: Submit your report today!
Second, the title
1, e-mail generally uses informal style, so the salutation before the body usually does not need to use expressions such as Dear Mr. John. You can call peers, friends and colleagues by their first names, but it is best to use titles and surnames for elders or superiors. Yes: Tommy, or Mr. Smith.
Generally speaking, at the end of a letter, there is a blank line between the salutation and the text, between paragraphs, and between the text and greetings, and no space is needed at the beginning. For example:
Jimmy,
I received your memo and will discuss it with Eric on Wednesday.
The best,
David
Don't mistake the name of a family. When the older generation saw that the name was wrong, they simply threw it out of the trash can. Again, don't make a mistake about the topic. Choose a title or degree. The following are the same: Howard e Wyatt, Dr. Howard e hyatt.
4, more than men, with Messrs, meaning mistress, but without first name, only last name.
If someone has his own title, he should stick to it. For example, if someone has an honorary degree, he doesn't like to use general terms. Sometimes the big head doesn't know the other person's title, so he uses Ms. Sarah Grey.
6. If the title is short, one line can pass, and if it is long, the next line can pass. For example:
Ken green, President/ken green/Vice President of International Operations
No: Vice President of ken green/China Unicom
Yes: Vice President of ken green/China Unicom.
7. Foreigners sometimes have names like Jr. or Sr., and the comma in front of them means whatever you like. All the following are correct. Don't laugh at others:
Yes: Michael J. Smith Jr./Michael J. Smith Sr.
8. It's better to use a surname than a surname. If you don't have a name, or a very formal letter, you can consider these:
Dear Committee members,
Dear conference planning people:
Dear colleagues: To all sales representatives:
To relevant personnel:
Dear sir or madam,
Dear Lady or Sir:
Dear purchasing agent:
If it is the whole company:
Yes: sir or madam: madam or sir:
9. Sometimes when people use colons, they say they are wrong. In fact, it is not necessarily true. Look:
Yes: Dear Mr. Jones: (Very formally) Dear Joan:
Dear Jim, Jim, (informal)
The third and last part.
A. Pay attention to the greetings at the end of the letter and understand the relationship between people before choosing words. Example:
1, very formal is very formal (for example, for government officials)
Dear yours, dear yours,
2. Formality (for example, between client companies)
Yours, yours, yours,
3. Not too formal is not formal (such as customers)
You are sincere, you are sincere, you are sincere, you are sincere, you are sincere,
4. Informal is informal (such as friends and colleagues)
Greetings, warm greetings, most cordial greetings, with my best regards, my best, my best to Mary, naively, thank you, see you next week!
Sometimes it's annoying to choose between us, me and you-if it's a company representative contacting business or something, you can use: we'll reconsider your legal fees. Sinopec will reconsider your legal fees. If you simply say yourself, you can use: I find this booklet informative. Sometimes we can use ... font together. We are happy to offer you the position of sales director. I look forward to our meeting on Tuesday morning.
What about you and me? It's disgusting. Generally speaking, the interests of the recipient are more important, and nominally everyone should think so. There's nothing wrong with a respectful tone. Sometimes you feel alienated when you use it too much.
You will be glad to learn that you have been elected as a member of our advisory committee. Your prompt reply will be appreciated. It seems that I owe you.
I am glad that our board of directors has chosen you as the best candidate for our advisory committee. I hope you? I agree to do military service. (That would be much friendlier.)
Your writing is very good and comprehensive. (You don't need to judge me ~ ~)
I like your book very much and found the answers to all my questions about performance suggestions.
In a word, the proper use of mood and object can determine your politeness.
A polite ending at the end of a letter is usually concise. Often only one word is needed, such as' thank you',' best' and' cheers'. In general letters, you don't need to use' sincerely yours' or' most sincere greetings'.
C. signature: don't sign Mr., Ms., Mrs., Dr., etc. together, people will laugh at you ... signature depends on the tone of the letter. It is ok to sign the bill for friends or company customers, and it is best to use Gates or Bill Gates for strangers.
Common expressions in English mail writing
The attachment is for your reference.
Please check the attached file.
Please check the attached file.
Enclosed please find it.
Attached, you will find that,
I got your email.
I have received your email (yesterday/last week/this morning).
Your email has been received.
Thank you very much for your reply.
Thank you very much for your early reply.
Thank you for your email.
I know what you mean.
I know what you mean.
I know what you mean.
I see. (* Very colloquial, suitable for familiar colleagues and friends. )
I don't quite understand what you mean.
I don't quite understand what you mean.
I don't know what you mean.
Can you explain it in detail Can you speak more clearly?
Can you speak more clearly?
Can you explain it in detail?
Can you explain it further?
What exactly do you mean?
Please feel free to contact me if you have any questions.
Contact me if you have any questions.
Please feel free to contact me if there is any uncertainty.
Call me if you have any questions.
If you have any suggestions, please point them out.
Please let me know if there is anything that needs improvement.
Thank you very much for your advice.
I will revise/check it further.
I will make further revisions.
I'll check it further.
I'll let you know as soon as I confirm it.
I'll let you know as soon as I confirm it.
I'll let you know as soon as I confirm it. (* asap = as soon as possible)
Hope to get your reply as soon as possible.
Me? I look forward to your early reply.
Thank you very much for your reply.
We would appreciate your early reply.
Thank you.
I really appreciate it．
Thank you very much.
I really appreciate it． (* Used between colleagues and friends who are familiar with each other. )
I hope you are all right.
I hope everything goes well with you.
Wish you all the best.
Example of English mail writing mode
English mail template 1
my family
Hello, me? m xxx。 I have a very happy family.
My mother is a worker. How old is she? Guess! She? At the age of 35, she likes zebras. On Saturday and Sunday, she likes swimming. She didn't? T work on Saturdays and Sundays.
My grandparents like running on Saturday and walking on Sunday. They like ducks, but I don't? I like horses very much. In the evening, we watch TV. Sometimes I listen to music. But my mother, grandfather and grandmother don't know? They like reading.
I love my happy family very much. Do you like my family?
Your XXX
English e-mail model II
Dear Adrian,
Welcome to join our team!
I'm glad to welcome you to KC Electronics Company. We are glad that you have joined our team, and we hope you will enjoy working in our company.
On the first Monday of every month, we will hold a special staff lunch to welcome new employees. Please be sure to meet all our seni or staff next week and any other new staff who will join us this month. Alice Peters will email you with more details.
If you have any questions during the training, please feel free to contact me. You can reach me at my email address or at my office at 340-2222.
Warm greetings,
Jackie
Jackie Morris, sales manager
jmorris@kcelectronics-k
Tel: 340-2222
English E-mail Model 3
Dear Mr./Ms,
Our general manager, Mr. john green, will be in Paris from June 2 to 7, and he will visit you at 2: 00 p.m. on June 3 about opening a sample room in Paris. Please tell us whether this time is convenient for you. If not, when do you suggest?
Yours faithfully,
Dear sir / madam
John green, our general manager, will be in Paris from June 2nd to 7th, and he will visit you at 2: 00pm on June 3rd to discuss the opening of a sample room in Paris.
Please tell us whether this time is convenient for you. If it is not convenient, please suggest a specific time.
yours respectfully/sincerely
English leave e-mail mode 4
Dear sir/madam,
Because I have to go back to my university to defend my thesis and other things related to my graduation, I'd like to ask for leave from May 20th to February 24th to 27th.
I really hope you can give me permission as soon as possible.
Best wishes.
You are sincere,
Xiao Wang