Write a business letter according to the materials.

Writing of business letters

1) Chinese letters

Like ordinary letters, business letters generally consist of five parts: beginning, body, end, signature and date.

(1)

Write the name of the recipient or receiving unit at the beginning. The address is written in separate lines and capital letters, followed by a colon.

(2) Text

The body of the letter is the main part of the letter, which describes the substantive issues of business dealings, usually including:

(1) Greet the recipient;

(2) the reason for writing, how to receive the letter from the other party, thank you, answer the questions mentioned in the letter, and so on;

(3) Business contacts to be made in this letter, such as asking about relevant matters, answering questions raised by the other party, clarifying one's own thoughts or opinions, and making demands on the other party. If you want to ask each other and answer their questions, answer them first and then ask them to show respect;

④ Put forward the hope, ways and requirements for further contact.

(3) End

Finally, I often state my request for a reply in a simple sentence or two. For example, "I am writing to you, just hoping to reply." At the same time, write down words expressing wishes or salutations, such as "Salute" and "Wish you good health". General greetings are written in two lines. "Sincerely yours" and "sincerely yours" can follow the text or be separated from it. Salute and Health turned to top-level writing.

(4) Signature

Signature is the writer's signature, which is usually written in the lower right position of another line (or one or two blank lines) after the end. A business letter sent in the name of a company may be signed by the name of the company or the name of a specific department within the company, or by the name of the writer. Important business letters can also be stamped with official seals to show solemnity.

(5) Date

Date of writing-generally written in the lower right corner of the signature on the next line or the same line. The date of a business letter is very important, so don't leave it out.

2) English letters

Business letters with foreign countries are usually written in English. According to the customary usage of English letters, it consists of eight parts, such as header, date, recipient's name and address, title, body, ending, signature and others.

(1) Look up

Letterhead refers to the name, factory name, address, telephone number, telegram registration, name of the person in charge, etc. Printed or printed on stationery.

(2) Date

The date is usually printed in the lower right corner of the letterhead, or below the sender's name and address. The way the British write dates is day, month and year; American spelling is month, day and year. In order to avoid misunderstanding, the date and year are expressed in numbers and the month is expressed in English. The first letter should be capitalized or abbreviated. For example, Mail, 1998 (American writing); 1, May, 1998 (writing in English).

(3) the name and address of the recipient

It is the same as the recipient's name and address on the envelope, and is generally printed on the left side of the stationery, 2-4 lines below the date position or 2-4 lines below the signature position.

Pay special attention to each other's habits when writing the name of the receiving unit. We should not add or subtract articles before the company name at will, nor should we use complicated writing and abbreviations at will. For example, Company and co. cannot be interchanged, otherwise it will be considered impolite. If the recipient is an individual, you should add a title before the recipient's name, such as Mr. (Mr.), Mrs. (Mrs.), Miss (Miss), Hon (used to address the mayor, minister, ambassador, etc.). )，Pres。 General manager, president, president, etc. ), professor and so on. The location of the recipient is the same as the writing format of the envelope.

(4) Title

In English letters, the same courtesy titles as "Your Excellency" and "Sir" are often used as "Dear Gentlemen". Addressing enterprises, women's organizations in companies often use Ms. and Ms.; There is no specific recipient name. Address the recipient with dear sir.

(5) Text

The status and content of writing are the same as those of China's letters. In English business letters, the letter is written from two lines under the title, one line between lines and two lines between paragraphs. It is advisable to occupy three quarters of the stationery, leaving a certain gap around it. The first word from the left of each line should be connected together, and the first word from the right should not be connected together, but it should be as neat and beautiful as possible.

(6) End

The end of an English business letter is a courtesy of the writer, which means "sincerely". If the recipient is a company, modesty is usually used: yours truly, yours truly, yours faithfully, and so on. If the recipient is an individual, it is often used: yours sincerely, yours sincerely, etc. It should be noted that the politeness at the end must be followed by a comma.

(7) Signature

The signature consists of two parts, one is the signature of the writer, and the other is the printed name of the writer. The signature is written in pen or ballpoint pen five lines below the polite expression at the end. For easy identification, the name should be printed under the signature, and sometimes the title should be printed together. Common job titles are: chairman, president or general manager 1 manager, director, managing director and manager. Department heads, female managers, department heads, section chiefs, etc.

It should be pointed out that if the writer wants to sign on behalf of an enterprise unit or an agent, he should print out the name of the enterprise unit in all capitals at the end, and then sign it to show that the letter is not written in the writer's personal capacity, and the enterprise unit is responsible for all the matters mentioned.

(8) Others

In addition to the above, business letters often encounter the following situations:

(1) When the author draws attention. (Pay attention to the specific person of the other party. He can explain it under the name and address in the letter or add the word agent on the right side of the same line. (abbreviation of attention), or underline.

(2) In order to make the other party understand the theme and purpose of the letter quickly and correctly, the writer often lists the "reasons" in the letter, notes them at the top of the letter, and draws a horizontal line under the theme to remind the other party.

(3) For the convenience of keeping business letters for future reference and distinguishing responsibilities, the first letters of the names of the sender and typist are marked at the lower left of the two lines under the signature.

(4) To explain the attachments attached to the letter, which is convenient for the recipient to check, you can add notes to the names of the sender and typist in the letter.

⑤ If you need to add anything after writing the letter, or attach a short content irrelevant to the theme of the letter, you can add a postscript below the attachment at the end of the letter and use P.S. (abbreviation of postscript) to guide.

Examples of the structure and format of foreign trade correspondence are as follows: date May, 20, 1998, addressee Mach &; . Velsen, address: 340 Water Street, Khaml, New Jersey, addressed to Mr. Jake Johnson.

Charf Man Brothers Co.

Cable address export-representative of HEMPSTS, manufacturer of telephone headset-importer (5 16)292- 1750.

Sauco front street no.393

Telex: 96-7725 hempstead

New york 1 1550 is called Dear Gentlemen.

Thank you for your interest in MEYLAN series stopwatches and timing devices.

News:

We are authorized to inform you that we act as a broad export agent for Meilan Company.

If you are interested in receiving our complete catalogue and price list, please make suggestions.

At the end of the letter, I humbly call it truly yours.

Company name: schrtfmanbros.inc

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