1. Official documents requesting instructions should indicate the contact person and contact number in the notes.

2. Official documents disclosing government information should indicate the nature of disclosure in the annotation. ?"This document is sent to the county and regiment level", "This document can be submitted to the newspaper", etc.?

3. Comments or explanations on official documents are generally expressed in parentheses within or outside the sentence in the main text of the official document. Solution, this should be paid attention to when using notes.

Extended information:

Format requirements for official documents

Letter format

The distance between the upper edge of the name of the issuing agency and the upper edge of the page is 30mm , it is recommended to use small-script Song fonts, and the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a military and civil line (thin at the top and thin at the bottom), and 20mm from the bottom edge of the page is a civil and military line (thin at the top and thick at the bottom), and two The line length is 170mm. There are 28 characters in the center of each line. The name of the issuing agency and the double line are printed in red. The identification method of each element between the two lines is explained from the corresponding elements of this standard.

Command format

The command mark consists of the name of the issuing agency plus "order" or "order", with red small letters in Song font, and the font size is determined by the issuing agency. The upper edge of the command mark is 20mm away from the upper edge of the center of the plate. There are 2 blank lines at the bottom edge to mark the order number. There are 2 blank lines below the order number to mark the text. The next line of the text is blank with 4 words on the right to identify the signature of the issuer. There are 2 blank words on the left side of the signature stamp. The title of the issuer shall be identified; the title of the issuer of a jointly issued order or order shall be identified with the full name. There are two words in the right space below the signature of the issuer to indicate the time when the document was written. The method of identifying the distributing authority is the same as that of the copying authority. Other elements are explained from the relevant elements of this standard.

Meeting Minutes Format

The meeting minutes logo consists of “×××××Meeting Minutes”. The logo position is the same as that of 8.1.4, with red small markings in Song font, and the font size is determined by the issuing authority. Other elements are explained from the relevant elements of this standard.