Letter of introduction: model essay
Objective To engrave the official seals of party and government organs and institutions, the following documents are required:
1, the letter of introduction from the superior unit is retained.
2. The agent's ID card and a copy of the ID card shall be kept.
2. When an enterprise engraves its official seal, special seal for economic contract, special seal for finance, special seal for invoice and changes its name, it shall submit the following documents:
1. Keep the original and copy of the business license.
2. Copy of the original tax registration certificate
3. The agent's ID card and a copy of the ID card shall be kept.
4. In addition to the above procedures, foreign enterprises should also have a power of attorney or a letter of introduction from the local county-level public security organ.
3. Documents required for engraving official seals by social organizations and private non-enterprise units:
1, engrave the letter of introduction with the official seal issued by the registration authority and save it.
2. Registration certificate
3. The agent's ID card and copy should be kept.
4. The engraving of the special seal for customs declaration shall be based on the declarant's card, the letter of introduction from the unit and the ID card of the agent and a copy of the ID card.
5. If the seal is lost and needs to be re-engraved, in addition to the engraving certificate of the corresponding type of official seal, it must also be retained in the announcement newspaper published in the official newspaper.
Fan's letter of introduction:
Objective: In order to ensure the legality, seriousness and reliability of the use of official seals, put an end to illegal acts and safeguard the interests of the company, this management system is formulated.
I. Engraving and Opening of Official Seal
Official seal engraving
1. The engraving of the company seal shall be approved by the general manager, and a letter of introduction shall be issued by the office, and the engraving formalities shall be handled in the relevant departments of the public security organs.
2. The format and specifications of the official seal shall be implemented in accordance with relevant state regulations.
Opening of official seal
1. Please stamp the new seal before using it, and keep the sample for future reference.
2. The official seal shall be reported to the General Manager for approval, and an opening notice shall be issued, indicating the opening date, issuing unit and scope of use.
Two. Custody, transfer and deactivation of official seal
The company's various seals must be kept by special personnel.
1. The official seal of the company and the special official seal shall be kept by the special person in the office, and the official seal of each department shall be kept by the special person appointed by each department. The list of people who keep the official seal shall be submitted to the office for filing.
2. The official seal shall be recorded, indicating the official seal name, issuing department, number of pieces, receiving date, opening date, receiver, custodian, approver, drawings and other information.
3. Employees are strictly forbidden to take the official seal out of the company for use without permission. If it is really necessary to take out the official seal for use due to work needs, an application must be submitted.
Letter of introduction Fan Wensan:
Article 12 Use of seals:
The seal should be stamped on the front of the document;
The seal is generally stamped between the company name and the department name, and can be stamped with the year;
Seal the documents and affix the sewing seal if necessary;
Printing on a blank page is not allowed. Under special circumstances, if it is necessary to affix a blank letter of introduction or letter label, it shall be approved by the competent leader and printed only after the number of the seal keeper is put on record.
When using copies of the company's business license, organization code certificate, etc. If it can prove the qualification and rights of the company's main body, it shall be stamped with the seal that "this copy is consistent with the original, has a purpose and validity period, and it is invalid to copy it again".
Article 13 The seal shall not be taken out of the company in principle. If it is really necessary to take out the seal for use due to work, the Seal Lending and Use Sheet of Sichuan Jujihua Petroleum Equipment Co., Ltd. shall be filled out, and the matters shall be indicated. With the approval of the legal representative of the company or the deputy general manager authorized by the legal representative, it shall be carried and used by more than two people; If the official seal needs to be borrowed for a long time due to work, the official seal borrower shall register the contents of the seal in strict accordance with the seal registration system.
Article 14 The seal keeper shall keep the following files:
Keep two printed documents with company number, and keep electronic documents in time.
Establish a seal use registration account. The seal use registration account shall record the printing, abolition and each use of each seal.
Keep the Seal Management Register of Sichuan Jujihua Petroleum Equipment Co., Ltd. and the Seal Borrowing Sheet of Sichuan Jujihua Petroleum Equipment Co., Ltd. properly.
Fifteenth issued a letter of introduction to strictly fulfill the examination and approval procedures, fill in the letter of introduction register, the general matters shall be approved by the person in charge of the competent department, and the important matters shall be approved by the director of the office.
Chapter IV Legal Liability
Article 16 No unit or individual may engrave and replace seals without authorization, and seals engraved and replaced without approval and irresponsibility of the company office will not take effect.
Seventeenth seal managers and custodians should standardize the use of seals according to the requirements of this system. Seal managers and custodians are directly responsible for not strictly regulating the use of seals and abusing and misusing seals.
Article 18 The company introduces electronic seal and electronic signature into office automation system, PDM, ERP and other management information systems. , corresponding to the user name one by one, and set the password. Electronic seal and electronic signature are only used as the identification basis of the company's internal process operation and approval procedures, and have no legal effect and may not be used externally.
Article 19 Whoever violates the provisions of this system and causes losses to the company shall be punished by the company, and shall bear legal responsibilities if it causes heavy losses or serious circumstances.
Chapter V Supplementary Provisions
Article 20 This system shall be formulated, revised and explained by the office of Jujihua Company. If other relevant management regulations of the Company conflict with this system, this system shall prevail.
Article 21 Matters not covered in this system shall be implemented in accordance with relevant national laws and regulations and relevant company regulations.
Article 22 This system shall come into effect after being reviewed and approved by the general manager's office meeting of Jujihua Company.
Fan's letter of introduction:
Engraving of special seals for companies and departments
Control target
Ensure that the company seal engraving complies with relevant laws and regulations.
Ensure that the procedures for engraving the company seal are complete.
major control point
The relevant department manager approves the engraving application.
The director of the office examines and approves the engraving plan led by the branch or company and the engraving application signed and approved by the department.
The general manager of the company or the deputy general manager in charge of each department approves the lettering application signed by the office.
Specific policies
When the department signs for the seal, it must hand in the original seal.
The types, specifications and scope of use of the seal of the group company shall be handled by the office according to the relevant provisions of the state and the actual situation of the group company:
The official seal of the group company is divided into the official seal of the administrative system and the official seal of the party Committee system.
The administrative seal of the group company is 50mm, the seal of the party committee of the group company is 45mm, the seal of the trade union of the group company is 42mm, the seal of the Commission for Discipline Inspection of the group company is 42mm, and the * * * constitution of the group company is 42 mm; The administrative seal of each department, branch and company is 45mm, the seal of party committee and general branch is 42mm, and the seal of trade union is 42 mm; The internal administrative seal of each branch is 42mm, the party Committee seal is 42mm, and the trade union seal is 42 mm; The special seal for each business of the group company shall not exceed 50 mm
Fan's letter of introduction:
Management system:
The two seals must be kept by a special person in the branch, and not by one person at the same time. Generally, the seal of the company is kept by the accountant, and the seal and related bills are kept by the cashier. The cashier must submit the settlement bills to the accountant for review and affix the company seal.
During working hours, the seal must be placed in a drawer with a lock, and it must be locked when resting or leaving the post; The seal must be put in the safe after work, and it is not allowed to be placed at will.
Seal lending must be registered, indicating the purpose.
The seal must be signed and approved by the financial manager of the branch before engraving.
Special seal for finance
Usage: as a voucher for financial matters such as reconciliation with current units, it is suitable for independent accounting subsidiaries.
Management system: it must be kept by a special person, and all kinds of reconciliation results and financial vouchers must be audited by relevant departments or personnel before they can be stamped.
Seal of bank account
Definition: the name of the account and the identity of the bank.
Usage: used for settlement with the bank where the account is opened, and stamped on the above payment settlement form, cash payment settlement form and bill receipt form.
Usage specification: the color of the seal is suitable for different bills, bills and bank requirements, but the "payee" column on the back of the bill for payment settlement must be as red as the seal. For more than one bank, the account number must be stamped correctly, and serial numbers are not allowed.
Management system:
The account seal is kept by a special person, usually a cashier, in case it is lost.
The borrowed accounting seal must be returned in time.
Commissioned collection stamps
Definition: the voucher for entrusting the bank to collect money from the payer.
Usage: When remitting a payment settlement document to a bank, the word "entrusted collection" must be stamped on the "payee" column on the back of the settlement document, otherwise it will cause a refund.
Instructions for use: Use big red ink.
Management system: generally kept by cashier to prevent loss.
Cash payment stamp
Purpose: After paying cash, the cashier must affix the seal of "Cash Paid" on the reimbursement voucher and original invoice filled out by himself.
Management system: kept by cashier to prevent loss.
Cash receipt stamp, check receipt stamp
Usage: When the cashier or cashier receives cash or check, he will stamp the receipt, invoice, etc. Relevant payment documents as proof of payment.