2. After receiving the order from the business department, the shipping department inputs the delivery plan according to the delivery date of the order. 2. Arrange cabinets according to PO quantity, calculate the total volume according to the goods that can be assembled, and then see how many cabinets can be loaded and what type of cabinets? General container is 20' gp-(l) 591* (w) 234 * (h) 238cm = 32.91CBM 40' gp-(l)1204 * (w) 234 * (h). (h) 268cm = 75.50cbm45hq-(l)1360 * (w) 234 * (h) The theoretical dimension is 268cm = 85.28cbm, that is, there is no gap at all. In fact, due to the different box sizes, the container loading rate cannot reach 65,438+000%. The actual size of a general container is (cabinet door size w: 2286mm h: 2278mm) 20' gp-28cbm5.890 * 2.350 * 2.390m26cbm17.5t 40' gp-2.390m54cbm 22t40' HQ-65 ~ 67cbm. 2.029 * 2.352 * 2.698m 68 CBM 22 For example, Millske requested to make a reservation on MPS, and NKY requested to make a reservation on its NYK electronic reservation. Other small companies are generally required to fill in the company's advance order. Then send it to it by email or fax. Booking needs to fill in the following contents: shipper (shipper) and consignee (notice); Port of loading for receiving IP; Port of discharge, marked &; Digital marks and numbers; Number of cases (description of goods) kg (total weight) m3 (total volume) If the terms of payment are L/C, the above contents must be consistent with the L/C (it is best to use the same case and punctuation), put a V after freight prepaid or to pay the freight, and select the documents after the required documents. (B/L stands for bill of lading and FCR stands for freight forwarder's receipt, both of which are called bills of lading, depending on whether BL or FCR is needed on L/C) Fill in the booking and send it to the freight forwarder, who will confirm with you within one week. Note that in general, the shipping space should be booked with the freight forwarder 2~3 weeks before the delivery date. If you book him too late, you can't book a berth, because the cabin often bursts during the peak season, so you should book it in advance. The forwarder appointed by the customer is usually embarrassed. You will only give you S/O in time if you are polite to them. You can choose to delay a little, and he will be respectful. People who are often fierce can take revenge at this time! ! ! ! 4. Confirm that the S/O has been obtained from the booking and received from the forwarder, and check whether the S/O # (shipping order number or booking number) cabinet type and container quantity are consistent with your order. CY closure (date) (customs clearance date); Ship/voyage (name of ship/voyage) SI deadline (material deadline) American airlines should be supplemented 3-4 days before sailing. The Eurasian line can also be used after sailing. (Attachment: SI indicates the shipment in the structure.
Before issuing the original bill of lading, the information to be displayed on the bill of lading should be provided to the shipping company or freight forwarder. The drawer will confirm the bill of lading according to the information provided by you, and issue the original bill of lading after you check it correctly. And the information you provide to the shipping company's freight forwarder is the supplement to the bill of lading. 5. Arrange to tow cabinets and replenish them before customs clearance. Give the S/O to the tow truck line and go to the storage yard to get the cabinet. Loading can be shipped. Supplementary materials-that is, the container information is transmitted to the freight forwarder, who then transmits it to the shipping company. The contents of supplementary materials generally include container number, seal identification number, name and quantity of goods and products. Weight (Maersk's replenishment list is a container loading plan, which should include the port of shipment, the port of destination, the name of the ship/voyage, the name of the shipping company, the container number, the seal number, the name and quantity of the loaded goods. Weight 6. Customs declaration form. The goods have been shipped and shipping documents have been made for the bill of lading. There are generally commercial invoices and packing lists; ; Transfer (United States); Form A (Europe, Asia, Canada) has some other documents, and each guest is different. The contents of the above documents must be consistent with the letter of credit and the bill of lading, that is, the documents in the documents are consistent, only consistent. If foreign exchange is received by letter of credit, all documents should be prepared within the specified prompt time, usually 15 days or 2 1 day, and the documents should be strictly examined to ensure that they are correct before being submitted to the bank for negotiation.
10 If remittance is received by telegraphic transfer, fax it to the guest immediately after obtaining the bill of lading, and send the original bill of lading and other documents to the guest after confirming that the balance has been received.
165438+ You can send the original to the guests as soon as you get the bill of lading.
However, some companies can deliver the goods after receiving the deposit, fax the documents such as bill of lading information to the guests after delivery, and then collect the balance. Then immediately send the bill of lading and other documents to the guests.
12 business registration: after each export business is completed, it should be registered in time, including computer registration and written registration, so as to facilitate future inquiry and statistics.
13. Document archiving: All documents, letters of credit and negotiation documents must be kept in one set for future reference.
14. Documentary clerks should pay attention to collecting information such as freight rate change, shipment date and route. , and help the salesman to quote. In addition, they need to do a good job in commodity inspection while stocking: if the products are legally inspected by the state, they should explain the requirements of commodity inspection when ordering from the factory, and provide export contracts, invoices and other materials needed for commodity inspection. But also tell the factory the export port of future products so that the factory can handle commodity inspection. You should get the inspection certificate/bill one week before delivery. Format certificate of origin: Format certificate of origin should be applied to the inspection and quarantine bureau before delivery. It should be noted that the date of transportation should be before the delivery date and sailing date of the letter of credit and after the invoice date. If it fails to be handled before delivery, it is necessary to provide customs declaration, bill of lading and other documents for certification. For goods transshipped through Hong Kong, Certificate A is usually signed by China Commodity Inspection Company in Hong Kong to prove that the goods have not been reprocessed in Hong Kong.
General certificate of origin: General certificate of origin can be handled at the China Council for the Promotion of International Trade, with lower requirements. It can be reissued not too long after delivery. If the certificate of origin needs the signature of the embassy, it must be processed 20 days in advance, just like an invoice. Foreword 1. 1 Maritime and customs affairs belong to the field of international trade practice. Since China's accession to the World Trade Organization, shipping and customs work have received extensive attention from all walks of life. In order to meet the needs of China's foreign economic and trade development, further standardize shipping work, and improve its comprehensive quality, product delivery rate and business level, these operating procedures are specially formulated; On the one hand, it is directly related to the national import and export rate, on the other hand, it is also related to the actual operation process, document making, trade knowledge and export volume of the company's export goods in the process of international trade export. At the same time, the shipping company is responsible for arranging the delivery of export goods (cars, boats, planes, etc.). ) and track the goods throughout, make, send and control documents, and implement the quality objectives and various management systems formulated by the company. In terms of delivery, coordinate and communicate with relevant departments to make the goods deliver smoothly. Record customers' complaints or opinions about transportation, reply and deal with them in time, and save transportation documents for easy search. 2 Purpose 2. 1 In order to make the shipping work, management and operation systematic and standardized, these operating procedures are specially formulated. 3 Scope of application 3. 1 Applicable to all shipping businesses of the company's transportation division. 4 Operating Rules 4. 1 Delivery Order Management 4. 1. 1 Make delivery plan after receiving business order (internal order). (Same-day delivery, orders delivered by the same warehouse or customer, and orders delivered on the same day are arranged together, so that the total weight, number of pieces and number of squares can be calculated in future delivery, so as to order cars of corresponding sizes and models according to the expected quantity of goods delivered. 4. 1.2 Prepare packing list, invoice, commodity inspection, certificate of origin and other shipping documents. At the request of customers. The purpose is to provide reference information, estimate the packing details of flights/shipping dates in advance and distribute them to the production department, so that the production department can pack according to the information provided by shipping. Observe the shipping documents. 4.2 Booking process 4.2. 1 Filling in warehouse receipt: according to the customer's order, book the space with the corresponding freight forwarder one week before shipment, and fill in the warehouse receipt according to the customer's requirements. For example, if a customer needs to apply for a storage-free period at the destination port where a letter of credit is required, it needs to be reflected in the warehouse receipt in time. In particular, customers who make letters of credit had better give it to the freight forwarder. Then write down the company name/destination port/number of cabinets/cabinet type/product name/it is best to build official seals to protect the interests of both parties. 4.2.2 Sending warehouse receipt: fax or email the completed warehouse receipt to the shipping company or freight forwarder, and the shipping company or freight forwarder will book shipping space from the shipping company according to the discussion with the customer after receiving the warehouse receipt. 4.2.3 Obtain the warehouse number from the shipping company or freight forwarder: After receiving our fax, the shipping company or freight forwarder confirms that there is a shipping space, and directly issues the warehouse number to our shipping company or freight forwarder, and then the freight forwarder transmits it to our shipping company. 4.3 Shipping Process 4.3. 1 Car Cabinet: Our shipping company will confirm the goods and inspection with the production manager after obtaining the warehouse number of the freight forwarder or shipping company. If the goods are delivered in good condition, we will fax the order warehouse receipt to the transportation company and order different models of vehicles according to the weight and volume of the goods. Different models of vehicles have different freight rates. 4.3.2 Loading time: Generally, the cars and cabinets will be delivered three days before the goods are ready. If the customs clearance is completed on the same day, the cost will be more than three times or even more. In case of traffic jam, customs inspection and other unexpected circumstances, the goods may not catch up with the ship and the flight on the same day. 4.3.3 Delivery time: If the goods are cleared on the same day, they must leave the factory before 10: 00 in the morning. If you catch up with customs clearance the next day, you must arrange shipment the day before customs clearance. 4.3.4 Arrange car booking in advance according to the manifest information, make corresponding internal contact list and external contact list, and send copies to the production management, warehouse and doorman in triplicate. 4.3.5 General terms of trade: When making the external contact list, the terms of trade should be indicated, and the correct documents should be provided to contact the transportation company to load the goods at the specified time. Our company usually has the following three terms of trade. 4.3.5. 1 FOB: Pay the freight, and our company will pay the fee before the goods cross the ship's rail. 4.3.5.2 FCA Freight Forwarder: In order to pay the freight, our company pays the fee before the goods are delivered to the carrier. Ex-factory price in 4.3.5.3: guests pick up the goods at the factory, and the freight is paid by the guests. 4.3.6 Factory loading: After receiving the warehouse receipt provided by our company, according to the information on the warehouse receipt, the transportation company will take our warehouse receipt to the dock to make a bill, take it out of the factory to load it or install a truck [ton truck] to our factory to receive the goods. 4.3.7 Delivery Supervision and Management When the car is loaded at the factory, the delivery and production management shall go to the delivery place to supervise the delivery. Its purpose is to prevent the occurrence of wrong, leakage and overflow of goods. At the time of loading, the shipping company should check the quantity, number of packages and shipping marks of the loaded products at the loading site, and write down the license plate number, case number and seal number, so as to supplement the bill of lading for the shipping company. 4. 1.9 Processing method of certificate of origin 4.3.7. 1 Signature required: the air transport driver takes it to Hong Kong to sign it, and flies with the cargo; The marine driver takes it to Hong Kong, signs it and returns it to the factory or sends it directly to the customer. 4.3.7.2 doesn't need to sign: air freight, fly with the goods. Send it to the customer together with the original bill of lading and other documents by sea. 4.3.8 Goods release management 4.3.8. 1 Delivery release: After confirming that the delivered quantity and product quantity, packaging and shipping marks are correct, sign the release form. 4.3.8.2 warehouse release: the warehouse will sign the goods and products after confirming that the quantity, packaging and shipping marks are correct, and then hand them over to the assistant manager for confirmation before release. 4.3.9 Material supply: when the car or cabinet leaves the factory, the bill of lading should be supplemented. The contents in the first bill of lading are only rough, so it is necessary to confirm the details in the final bill of lading, and fax or email the prepared information to the shipping company. The shipping company will make a list according to the information provided by our shipping company for our shipment review, and the original can only be issued after it is confirmed. 4.3. 10 shipping company's mode of payment: when the goods are loaded onto the ship or plane, arrange payment to pay the agency fee of the freight forwarder, shipping company or airline. Generally, shipping companies or airlines will issue invoices to our company after the goods are boarded, and arrange the logistics company to pay according to the designated account and settle the accounts every month. The original bill of lading will be delivered to our company for shipment, and will be sent to the guests together with packing list, invoice and certificate of origin according to the instructions of the guests. 4.3. 1 1 document inventory management: after all the export procedures are completed, the logistics company will pay the due fees, and the logistics company will issue a bill to our company and pay the corresponding documents that can prove the fees before the third day of the following month, which will be reviewed by our shipping company and submitted to the financial department for payment after being approved by the superior leaders. Then fill in the delivery record, calculate the export cost of each order and file it. 4.4 Express delivery export process: 4.4. 1 For the goods that our company needs to send by express delivery, first fill in the express delivery application form and give it to the department head for signature and approval, and then go to the Ministry of Transport to get the express delivery form and fill in the actual contents of the goods sent. 4.4.2 Fill in the corresponding contents, open the release form, put the goods at the front desk, and the front desk will call the courier company to pick up the goods at the factory. 4.4.3 After the goods are delivered, the front desk will return the waybill left by the courier company to the Ministry of Transport for reconciliation, and all courier company fees will be paid monthly. After the end of the month, the statement faxed by the courier company will be checked by our shipping company, approved by the superior leader and paid by the financial department. 4.5 Delivery process of outsourced finished products: At present, the suppliers mainly deliver goods from Kunyang and Yongxin to Hong Kong, and others are delivered from factory. 4.5. When the1Kunyang (supplier) business places an order with the supplier Kunyang, the terms of trade established with the supplier business are FOB Hong Kong. 4.5. 1. 1 When the goods delivered by the supplier Kunyang are delivered to Hualian Electronics (Shenzhen) Co., Ltd., our company will issue a debit note, which will be signed by Kunyang and submitted to the finance department, which will deduct the freight, freight forwarding fees and related expenses from the supplier's payment. If two goods are combined, the document fee, handling fee and port security fee shall be divided by 2, and the bulk cargo fee shall be calculated by weight. 4.5. 1.2 If the goods are delivered to the Hong Kong forwarder designated by our company, only the freight forwarding fee will be deducted from the payment. The debit notice is issued by our company and deducted from the supplier's payment. If two goods are combined, the document fee, handling fee and port security fee shall be divided by 2, and the bulk cargo fee shall be calculated by weight. 4.5.2 Yongxin (supplier): When placing an order with Yongxin, the terms of trade established with Yongxin are FOB Hong Kong. 4.5.2. 1 When the goods delivered by the supplier Kunyang are delivered to Hualian Electronics (Shenzhen) Co., Ltd., our company will issue a debit notice asking Kunyang to sign for it after delivery, and submit it to the finance department, which will deduct the freight, freight forwarding fees and related expenses from the supplier's payment. If two pieces of goods are packed together, the document fee, handling fee and port security fee shall be divided by 2, and the bulk cargo fee shall be based on the total weight of the goods &; Total volume calculation, whichever is larger is preferred. 4.5.2.2 If the goods are delivered to the Hong Kong freight forwarder designated by our company, you only need to deduct the freight forwarding fee from the payment. The debit notice is issued by our company and deducted from the supplier's payment. If two goods are combined, the document fee, handling fee and port security fee shall be divided by 2, and the bulk cargo fee shall be calculated by weight. 4.6 document management 4.6. 1 document management: after delivery and receipt, put the documents of each department into the corresponding binder for unified management. 4.6.2 Controlled documents: There are special binders, which are classified and stored according to invoice numbers for easy recovery and searching. 4.6.3 Documents related to shipment: (packing list, invoice, certificate of origin, warehouse receipt, bill of lading) shall be put into the shipping binder as a complete set of documents. 4.7 shipping related documents 4.7. 1 complete set of shipping documents 4.7. 1 packing list 4.7. 1.2 invoice 4.7. 1.3 booking warehouse receipt 4.7.3 express application form 4.7.4 production notice 4.7.5 internal order 4