2. How to use the input invoice? You need to collect the invoice before you can generate a voucher based on the invoice.
(1) There are three ways to intelligently collect and collect input invoices, namely: collecting tickets from tax plate, collecting tickets from cloud and importing input invoice forms.
1. When you use the tax tray to collect tickets, you can obtain the certified input invoices in the past year, and the unauthenticated input invoices can be obtained after July 217, including special tickets, motor vehicle invoices, electronic invoices (tolls) and freight transport tickets. You need to prepare the customer's tax plate and billing computer. If the customer's tax plate is in the customer's own hands and you want to use this method to collect tickets, you need to contact the customer's remote billing computer and follow the following steps. After entering the account book, click Smart Bookkeeping → Input Ticket to enter the interface of input invoice, and click Smart Collection → Tax Tray Ticket Collection. There will be operating instructions on the interface of collecting tickets by clicking the tax plate for the first time. After the operation is completed, you can follow the following steps to collect tickets. Connect the tax tray to the billing computer, open the invoice manager software, and check that the input collection record shows "Download Complete", then you can select the ticket collection method and ticket collection period in the ticket collection pop-up window of the tax tray with worry-free account, click the OK button, wait for a moment, and wait for the system to prompt "Ticket collection succeeded, * * X tickets were collected" to view the obtained input invoices on the interface. Note: As long as the tickets are collected according to the invoice date, the input invoices issued during this ticket collection period will be obtained regardless of whether they are certified or not; Pick up the ticket according to the tax period, that is, take the invoice that has been certified during this ticket collection period. If it has just been certified, it will take several hours to get it.
2. cloud ticket collection uses cloud ticket collection, and different tax regions support different types of input invoices. Purchase the worry-free tax return service, you can directly verify the customer's tax information in batches in smart tax and authorize it in the account set, which will be more convenient without verification in the account set. Without purchasing the tax return service, you need to select the tax payment area in the account set for the first time to use the cloud ticket collection, fill in the account password and wait for the verification to be successful before you can collect the ticket. Note: In some areas, you must recharge the smart tax before you can use the cloud ticket collection function. (1) After the smart tax has passed the customer tax bureau's data, the purchased smart tax can be logged into the account book without worry, click Smart Bookkeeping → Input Ticket to enter the input invoice interface, click Smart Collection → Cloud Ticket Collection, click the Confirm Authorization button after checking the authorization in the enterprise authorization interface, click Smart Collection → Cloud Ticket Collection again after seeing the prompt that the authorization is successful, select the ticket collection method and ticket collection period in the cloud ticket collection pop-up window, and then click the OK button. (2) After you have not purchased the smart tax login account, click Smart Bookkeeping → Input Ticket to enter the input ticket interface, click Smart Collection → Cloud Ticket Collection. You need to select the tax area for the first time, fill in the account password of the relevant login tax bureau, check the option of reading and agreeing to authorization, and click the submit verification button after confirming that the information is correct. After the verification is successful, you can see that the tax bureau verification at the top of the input ticket interface shows green certification. Click Smart Collection → Cloud Ticket Collection again, select the ticket collection method and ticket collection period in the pop-up window of cloud ticket collection, click OK, and the system will start to collect tickets. After the ticket collection is successful, you will be prompted to collect the number and amount of tickets.
3. different import methods can be selected due to different accounting situations. The first type is to make accounts only for certified input invoices. In this case, you can follow the steps of the following certification list; The second way is to make an account, that is, as long as all the input invoices of this month are accounted for, and then make a voucher to transfer the input tax to the input tax account after authentication. In this case, it is necessary to import the input tax according to the input ticket template first, and then import the authentication list after the invoice authentication; The third is the case that there is a general ticket for the account. In this case, you can choose the steps of importing according to the standard template. (1) Certification List After downloading the certified input invoice list on the invoice check platform, log in the account without worry. After entering the account book, click Smart Bookkeeping → Input Ticket to enter the input ticket interface. Click Smart Collection → Import button. In the import pop-up window, select the certification list, click Select button, select the file to be imported, and then click Import button after selecting the tax period of the imported invoice. Note: Small-scale taxpayers have no certification list, so this option is not available. (2) Import by Input Ticket Template. After downloading the unauthenticated input invoice list on the invoice check platform, it is safe to log in the account book. After entering the account book, click Intelligent Bookkeeping → Input Ticket to enter the input ticket interface. In the import pop-up window, select Import by Input Ticket Template, click Select button, select the file to be imported, select the name of the invoice template corresponding to the form in the invoice option, and then click Import. (3) Import the general invoice of the input invoice according to the standard template, which can't be downloaded on the check platform. Some tax bureaus can download it, but the downloaded general invoice check code is not available. Therefore, if you want to obtain the invoice commodity details, you usually use the standard template to import the general invoice. There is no need to worry about logging in the account book. After entering the account book, click Smart Bookkeeping → Input Ticket to enter the input ticket interface, click Smart Collection → Import button. In the import pop-up window, choose to import by standard template, first click to download the input invoice template, then fill in the invoice data in the downloaded template, click Select button, select the filled template file, and then click Import. Note: The required items for special tickets are: invoice date, invoice code, invoice number and tax-free amount; The required items of general ticket are: invoice date, invoice code, invoice number, the last six digits of check code, and the amount excluding tax.
(II) Obtaining Invoice Commodity Details In the process of collection or import, an input invoice will automatically obtain the invoice commodity details according to the four invoice elements in the invoice information. If obtaining the commodity details fails, first confirm whether the four invoice elements are correct, and then you can re-check the invoice to obtain the invoice commodity details. In the input ticket interface, check the invoice that needs to obtain the invoice commodity details, and click the Get Commodity and Opposite button in the upper right corner to successfully obtain the invoice commodity details. Note: The four elements of obtaining commodity details for special tickets are: invoice date, invoice code, invoice number and tax-free amount; The four elements of obtaining commodity details by ordinary ticket are: invoice date, invoice code, invoice number and the last six digits of check code. Because in some areas, the last six digits of the check code are not found in the downloaded form of the general ticket or the general ticket obtained through the ticket collection cloud of the tax plate, the system supports to manually fill in the last six digits of the check code of the general ticket, and then operate to obtain the invoice commodity details after completing the filling to ensure that the four elements of the general ticket are correct, so that the general ticket invoice commodity details can be successfully obtained. Find the general ticket data without the last six digits of the check code in the input ticket interface, fill in the last six digits of the invoice in the column of the last six digits of the check code, and then click the Save button under More to prompt that after the save is successful, you can operate again to obtain the commodity details.
(3) Specify bill voucher template 1. After a single specified bill voucher template enters the account book, click Smart Bookkeeping → Input Ticket to enter the Input Ticket interface and select the bill voucher template in the invoice.
2. after importing the input invoice, you can filter out the bills of the same business type by the above filtering criteria, check these filtered invoices, then click the specified bill template in the upper right corner, and select the corresponding template to save to complete the batch specifying of bill types.
(4) Matching system goods Matching system goods The essence of this operation is that the bookkeeper tells the system which debit account should be used for the goods on these input invoices. This is a process of matching the invoice goods with the bookkeeping account. The prerequisite for matching system goods is that the selected bill voucher template entry involves two subjects: raw materials and inventory goods, or the subject has inventory supplementary accounting turned on, so that matching system goods can be operated. Due to different bookkeeping methods, the requirements for vouchers to be generated are different. The system supports the following three bookkeeping methods: the first one is to use a first-level account to make accounts without distinguishing commodity details, the second one is to use a detailed account to distinguish different commodity details, and the other one is to set inventory supplementary accounting for a first-level account to distinguish commodity details. It is recommended to use the first-level account to set inventory supplementary accounting for bookkeeping, so that the function of carrying forward costs can be better used in the future.
1. If the first-level account does not need to subdivide the goods, you can click Smart Bookkeeping → Input Ticket after entering the account book, and click the inverted triangle symbol next to the Match System Goods button in the Input Ticket interface to check No need to match the system goods. Note: Don't check this option unless you use the first-level account for bookkeeping.
2. Click Smart Bookkeeping → Input Ticket for detailed account bookkeeping, select the invoice to be matched in the input ticket interface, and click Match System Commodity. In the Unmatched interface, the goods on the invoice are displayed under the invoice goods, and the debit details needed for bookkeeping are selected under the corresponding system goods. In the unmatched interface, if the corresponding system commodity is displayed blank, it may be because the preset commodity matching rules do not conform to the current accounting situation, so it is necessary to check the commodity matching rules, click the inverted triangle symbol next to the rematch button, click the matching rule button, select whether the detailed account distinguishes the rule model and the unit in the commodity matching rule pop-up window, and click OK after selecting the commodity matching rules. Note: Select "If the detailed account is set under the account of raw materials and inventory goods, please confirm the matching rules between the invoice goods and the system account?" This matching rule option below. After setting the matching rules, click Re-match to see the corresponding account displayed on the corresponding system goods in the interface. If the detailed account in the system already has an account with the same name as the invoice goods, it can be matched directly. For example, if the invoice goods are different from the accounting account unit, the corresponding unit conversion rate can be filled in. Note: If the matching rules provided by the system are inconsistent with the accounting situation and cannot be matched, you can match manually. Some details on the invoice have no corresponding account name in the system, and can be operated to generate account. Click the inverted triangle symbol next to the commodity generation system button in the upper right corner, and then click the commodity generation rule button. In the commodity generation rule pop-up window, you can also choose whether to distinguish the specifications, models and units of the same commodity according to your own needs to generate detailed accounting subjects. If it is not needed, it is not checked. Click OK after setting, and then click Generate System Goods. You can see that the corresponding accounts generated by the system will be displayed in the interface. Click Save after confirmation, and these invoice goods will enter the matched interface. If there is no problem, click Back to continue the next voucher generation operation. Note: Three-level accounts will be generated according to the specifications and models of the imported goods: when this option is checked, different three-level accounts will be generated according to the fact that the accounting account and the same commodity name in the invoice goods have different specifications and models; Different UOM generates different commodity details: when this option is checked, different detailed accounts will be generated according to the fact that the accounting account and the same commodity in the invoice have different UOM.
3. Set inventory supplementary accounting for the first-level account, click Smart Bookkeeping → Input Ticket, select the invoice to be matched in the Input Ticket interface, and click Match System Commodity. In the Unmatched interface, the goods on the invoice are displayed under the invoice goods, and the debit detailed inventory required for bookkeeping is selected under the corresponding system goods. In the unmatched interface, if the corresponding system commodity is blank, it may be because the commodity matching rules preset by the system do not conform to the current accounting situation, so it is necessary to check the commodity matching rules. In the upper right corner of the unmatched interface, click the inverted triangle symbol next to the rematch button to open the matching rules, select whether the inventory details are matched according to the rule model or unit in the commodity matching rule pop-up window, and click OK after selecting the commodity rules. After setting, click Re-match to see the matching result. If this commodity name already exists in the system, it can be matched directly. If the invoice commodity and the accounting inventory have different units, you can fill in the corresponding unit conversion rate. Note: If you set the supplementary accounting for inventory in the first-level account, you can select "If the supplementary accounting for raw materials and inventory goods is under the account, please confirm the matching rules between the invoice goods and the system inventory?" This matching rule option below. Some details on the invoice are not included in the inventory supplementary accounting in the system. You can click the commodity generation rule in the upper right corner, and also choose whether the generated inventory needs to distinguish specifications, models and units to generate details according to your own needs. After selecting the product generation rules, click OK. Click the generate system commodity button again, so that you can see that the system automatically generates the details. No problem, then click the Save button, and then click Back to continue the next voucher generation operation. Note: The specifications and models of the system inventory are generated according to the specifications and models of the imported goods: the same inventory details and invoice commodity names have different specifications and models to generate different inventory commodities; Different units of measurement generate different commodity details: the same inventory details and invoice commodity names have different units of measurement to generate different commodities.
(V) Vouchers can be generated by inputting invoices. You can choose to generate one voucher according to one invoice or generate vouchers by summarizing multiple invoices.
1. After generating vouchers according to documents and entering the account book, click Smart Bookkeeping → Input Ticket to enter the input ticket interface, select the invoice to generate vouchers, and click Generate Voucher according to documents to generate a voucher corresponding to an invoice.
2. Summarize and generate vouchers to enter the account book, click Smart Bookkeeping → Input Voucher, enter the Input Voucher interface, check the invoice to generate vouchers, click the inverted triangle symbol next to the summary voucher, click the voucher summary option, select the required summary method in the summary voucher option pop-up window, click OK, and then click the summary voucher button to summarize and generate vouchers according to the selected summary method.
(6) Carry forward the input tax to be certified. Only ordinary taxpayers have the option to carry forward the input tax to be certified. It is suitable for the bookkeeping method of importing the invoice into the system before the invoice is certified, and the input tax is uniformly accounted with the input tax to be certified. After certification, the certified invoice list is imported to transfer the input tax to the input tax. After entering the account book, click Smart Bookkeeping → Input Ticket to enter the Input Ticket interface, click the Carry-forward Input Tax Amount to be Certified under the More button to enter the Carry-forward Input Tax Amount to be Certified interface, first set the debit account and credit account of the carry-forward voucher, and then click the Generate Carry-forward Voucher button to generate the carry-forward input tax amount to be certified.
(7) Export
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