Since the promulgation of the Bidding Law of People's Republic of China (PRC), various ministries, provinces, autonomous regions and municipalities directly under the Central Government have successively issued supporting laws, regulations and normative documents on bidding activities. With the vigorous development of the bidding market, relevant laws and regulations are constantly improving. Bidding activities are no longer limited to the construction engineering market, but constantly cover various industries, and bidding has become an important channel for bidders to obtain the market. While paying more attention to the bidding work, all bidders have also increased their investment in the preparation and auxiliary work of bidding documents. Because bidding is a tedious and tense job, and bidders often pay insufficient attention to non-technical work, which leads to repeated rejection of bids in the bidding process. According to the current bidding system, except for the provisions of the Government Procurement Law, the tenderee or the tendering agency is not obliged to inform the unsuccessful bidders of the bid evaluation scores and the rejection of the bid, which leads to the bidder's failure to learn from the bid evaluation process. Based on the summary of many years' bidding agency work in engineering construction, it is considered that the preparation level of bidding documents is the key link to determine whether a bidder can win the bid. According to the order of learning the tender announcement, pre-qualification, compiling the tender documents and submitting the tender documents, this paper summarizes several common cases of invalid tenders found in previous bid evaluation, hoping to attract the attention of all bidders, compile high-quality tender documents, increase the chances of winning the bid, provide more space for bidders to choose excellent contractors and promote the faster development of national bidding.
1. Study the bidding content and determine the bidding focus.
After seeing the tender announcement, we should first study the contents of the tender announcement. Combined with the company's qualifications, performance, human resources and other factors, the bidding focus is determined in a targeted manner. For example, when there are multiple tenders in the same tender announcement, there is usually no limit on the number of tenders submitted by bidders. However, bidders must consider how many lots to bid and which lots to bid for. Nowadays, bidders often think that the more lots they bid for, the greater the chance of winning the bid. It will reduce the chances of winning the bid. This is undeniable. However, in a limited time, the task of preparing the tender is heavy. If there are few tender preparers and they are distracted, it is likely to affect the quality of preparing the tender documents and increase the cost of purchasing and preparing the tender documents. Therefore, the author believes that we must carefully study the contents of the tender announcement, combine our own advantages, and purposefully determine the tender focus.
2. Actively participate in pre-qualification to ensure smooth passing.
Pre-qualification is the key for tenderers to decide whether bidders can participate in bidding, and bidders should attach great importance to it. The bidder shall prepare the prequalification application documents according to the provisions and requirements of the prequalification documents. Because the prequalification needs to check all the original certificates and related certificates required by the tenderer, it requires the bidder to make full preparations. First, qualification certificate, business license, enterprise safety production license, proposed project manager certificate, technical director title certificate and enterprise principal responsible person, project manager, full-time safety officer safety production assessment certificate. , this kind of certificate must show the original, otherwise it will directly lead to the rejection of the bid; The other category is related to similar engineering construction contracts, acceptance data, financial reports, award certificates and other related materials. These certificates are usually related to the designated projects specified in the bid evaluation method. If it is not completely presented, it will directly affect the bidder's bid evaluation score. In the previous bidding process, it often happens that some bidders miss the opportunity to participate in the bidding because they don't know the content of the prequalification requirements, the preparation materials are insufficient, the time to participate in the prequalification is late, and there is no time to supplement the materials. The author thinks that bidders should attend the prequalification as soon as possible within the specified time. In case the materials fail to pass the one-time review due to incomplete preparation, there is still time to supplement and improve the materials, so as to be targeted and ensure that they pass the pre-qualification.
3. Carefully organize the preparation of high-quality bidding documents.
After the bidding documents are sold, the general tenderer will hold a pre-bid preparatory meeting with the participation of bidders soon, and organize on-site reconnaissance to make the bidders have a further understanding of the bidding project. Therefore, the bidder must organize technicians to read the bidding documents carefully as soon as possible after purchase, study the contents of the bidding documents repeatedly, and fully understand the requirements of the bidding documents. Although the contents of the commercial part of the bidding documents are basically similar, each project has its own special requirements. If the contents of the bidding documents are not detailed or in doubt, they should be sent to the bidding agency in writing in time to get a reply. Otherwise, you may miss the only opportunity to focus on answering questions. If there is misunderstanding about the substantive content, the problem will be more serious, which may lead to the invalidation of the bidding documents.
The bidding documents shall respond to the substantive requirements of the bidding documents. Since bidders participate in bidding, they should fully respond to the substantive requirements of the bidding documents. In the process of compiling the tender documents, the tender document compilers must seriously respond to the substantive requirements of the tender documents one by one, so as to avoid the waste of bids and omissions, and at the same time strengthen the check. Often due to some seemingly low-level mistakes, the whole bidding failed. The following are several representative cases of bid rejection in the process of bid evaluation, hoping to give some reminders to bidders.
(1) The project name in the tender offer is wrong.
This kind of mistake is mainly caused by the negligence of the tender document compilers. Now all bidding documents are compiled by computer. In order to save trouble, copy the original bidding documents and modify them directly. Sometimes a person prepares the bidding documents of multiple bidding projects. Due to the limited energy of the tender preparers and the lack of care of the auditors, there are problems such as similar tender contents and confusing project names, which lead to the rejection of the tender.
(2) The bidding documents are incomplete.
According to the requirements of the tender documents, the tender documents shall not be bound with loose-leaf paper, and the pages shall be continuous. In practical work, it is found that there are missing pages, duplicate pages, wrong pages or blank pages in the bidding documents, and the key handwriting is illegible due to the overlapping of the header and the text during typesetting, which is obviously produced during printing or copying. It is really a pity that bidders refuse to bid because of these problems. This requires the compilers to check the documents page by page in the process of printing and binding the tender documents, whether there are missing or blank pages, and whether the pages that need to be corrected and replaced have been replaced. After the preparation of bidding documents is completed, it is necessary to conduct the last inspection before sealing. In addition to the above problems, it is necessary to check other related waste bid elements one by one. In actual work, it was found that the quotation in the tender quotation letter was blank, and some bidders filled in the quotation incorrectly. At the same time, the bidding documents shall be prepared, and the financial department shall be reminded to submit the bid bond in time, so as to avoid the rejection of the bid due to overdue or failure to submit the bid bond in the specified way.
(3) The signature is incomplete.
As the preparer of the bidding documents, we must read the bidding documents carefully and study the parts that are stamped and signed carefully. The deviation of understanding each word may lead to the rejection of the bid. Let's give an example. The tender document of a project requires: "The original cover of the tender document should be stamped with the official seal of the company. Except the title page, catalogue and separator page, each page shall be signed by the legal representative (or entrusted agent) and stamped with the official seal of the company. You can use a copy of the original, but the cover must also be stamped with the official seal of the unit. If the legal representative entrusts an agent, the power of attorney shall be the original signature of the legal representative himself. " Every time, many bidding documents were rejected because of improper signature or seal. The main situations are as follows: ① The cover is not stamped with the official seal of the company or a brochure is not stamped with the official seal of the company; (2) The cover is stamped with the special seal for unit bidding; (3) Due to the use of compressed plastic film, the cover can't be stamped or removed, and the judges can't identify whether it is stamped or not; (4) One or several pages, or even several pages, are not stamped; ⑤ In order to increase the reputation of the unit, a copy of the bank's "reputation certificate" is attached at the end of the bidding document, without the seal and signature of the bidder's unit; 6. In the power of attorney of legal person, the legal person replaces the original with signature and seal; ⑦ There are one or more unsigned places in the signature place of the entrusted agent; The power of attorney appears secondary authorization; Pet-name ruby signature only sign the entrusted agent's surname; Attending the original signature is scrawled and illegible. Stamp and sign with a scanned printed copy.
(4) Time limit for a project calculation error.
For example, from June 5, 2006 to July 5, 2009, when the planned construction period of the bidding documents is 9 14 calendar days, and the promised construction period of the submitted bidding documents is 944 calendar days, it will be deemed invalid if it exceeds the planned construction period.
(5) Change the bill of quantities.
The instructions in the tender documents clearly stipulate that the bidder shall not add or modify the project name, quantity and unit in the valuation table of the classified and itemized bill of quantities by himself. It may be that the tender document compilers were not careful when they entered the site, and did not check the gate. As a result, the names, quantities and units of some projects are wrong, and the bidding documents can only be invalid.
There are many reasons why the tender documents do not respond to the tender documents. Here are only five representative situations, which also happen frequently. I hope that bidders will take a warning. In addition, there are many factors that affect the judges' scores, such as the rationality of the main unit price, the configuration of construction machinery and equipment and technical force, the pertinence and feasibility of construction organization design, the arrangement of construction progress plan and guarantee measures. Bidding quotation is the core of the whole bidding document, which consists of cost and profit. Bidders should make a full investigation according to the bidding instructions, contract terms, technical terms and bidding drawings in the bidding documents, combined with the market material price and actual situation, and make the most suitable bidding quotation in combination with their own interests while understanding and analyzing competitors.
4. Attend the bid opening meeting on time and submit the bid documents.
To attend the bid opening meeting is to submit the carefully prepared bidding documents to the bidding agency intact within the specified deadline according to the requirements of the bidding documents. This work is related to all the efforts and painstaking efforts of the bidding work, and requires the entrusted agent to be foolproof. As a clause of rejecting bid documents, bidders must attach great importance to it. (1) Select the place to submit the bidding documents, and the bidder shall make a reconnaissance of the submission place in advance to master the traffic and weather conditions of the submission place. In the bidding process, the author once encountered that the bidder ran into the venue sweating with the bidding documents just after the specified bidding deadline, that is to say, the host just announced that he would stop accepting the bidding documents, which led to the failure to submit the bidding documents. (2) The integrity of the seal must be checked before and at the time of submission, otherwise it will be rejected.
All the above are invalid bids caused by non-technical reasons encountered in practical work. As a bidder, in order to successfully bid, in addition to correctly mastering the normative documents such as bidding law, laws and regulations, it is also necessary to carefully compare the bidding documents, actively respond to their substantive requirements, and prepare high-level bidding documents to prevent bidders from losing their bids. It is hoped that bidders will continuously accumulate and summarize their bidding experience, carefully prepare high-quality bidding documents and improve the bid winning rate.