After purchasing the tender, as the person in charge of making the tender documents, I should read the tender documents immediately. In my experience, I usually watch it twice. The first time is a simple understanding of what the tender documents need, such as:
1. To what extent are the enterprise-related certificates required? Copies or electronic files, etc. ;
2. Whether the bidding documents are bound separately or uniformly, and the number of originals and copies; What are the requirements for nailing the bidding documents? Whether the bid opening list (quotation) is packaged separately;
3. Divide the bidding documents into commercial parts and technical parts, with the commercial part being handed over to relevant business personnel for reading and the technical part being handed over to relevant technical personnel for reading, so as to determine whether the bidding documents are satisfied or not, and what countermeasures should be taken if not;
4. Read the chapter "Requirements of Bidding Documents" to find out whether there are any special requirements, or whether there are any requirements that are difficult to meet at present, and immediately think about countermeasures;
After understanding the above contents, you can immediately divide the work, arrange the transactional things first (if one finishes everything, record the relevant contents in an orderly way so as to make a memo), and then read the chapters carefully to see if there are any unexpected requirements. You must be careful in this reading process, and you must record it when you meet special needs, so that you can arrange it later.
At this point, the situation of the tender documents has been basically understood, and the delivery time of the tender documents can be calculated and the personnel can be reasonably arranged to make the tender documents. Note: Please submit the bidding documents on time according to the requirements of the bidding documents. Being one minute late is not acceptable, as is any bid.
Note: If you have any questions about the documents, you must check them with the tenderer, and it is best to have written documents as support.
Implementation steps and matters needing attention for officially starting to make bidding documents:
1. Copy the list of requirements for making (packaging) tenders into a new doc document and start making tenders. The purpose of this copy is to let you not miss the content you need;
2. According to the requirements of the document, list the outline of all required contents, which will be the directory of this tender document. At the same time, insert the directory in the appropriate position (usually at the front), which is an automatic directory. It is suggested to use the automatic directory to facilitate the update when modifying the content in the future.
3. Generally, the bidding documents have relatively fixed format and order requirements, so it is ok to write them directly as required. The general sequence is as follows:
catalogue
the letter of tender
Joint bid Agreement (if multiple enterprises joint bid)
Power of attorney of legal representative
List of bid opening (quotation, which may be packaged separately)
Basic information of the bidding enterprise (including: enterprise profile, business license, certificate issued by relevant state departments, enterprise honor, relevant project experience, etc.). )
Response of business indicators (business and technology can be packaged separately)
Introduction (introduction, description, etc.) of bidding products. )
Technical response of bidding products
attachment
The above summary is the general bidding situation, and the specific implementation needs to be carried out according to the requirements of the bidding documents.
In the process of writing the bidding documents, it is necessary to write clearly according to the requirements of the bidding documents, and the statements should not be vague. Business response and technical response are generally divided into satisfaction, dissatisfaction and incomplete satisfaction. If it is in tabular form, it can be indicated by "√". If you are not completely satisfied, you must explain it, otherwise it will be regarded as unsatisfactory. Be sure to update the catalogue after the tender documents are written.
If possible, it is suggested that all contents should be arranged in the form of electronic documents in order to modify the typesetting.
After the content is written, the bidding documents will be bound into a book. Be sure to make full preparations before binding, so as not to do it according to the pre-planned time. Preparatory work generally includes:
For the printing of bidding documents, if conditions permit, it is recommended that all originals be printed in color. After printing, submit the reply to the legal representative for signature (it can also be handled flexibly here);
The signature and seal of the original, remember four points in this place: first, the place with the name of the independent company should be stamped; Two, the business license should be stamped with the official seal and "consistent with the original" chapter; Third, the signature place must be signed; Fourth, all the seals and signatures are "familiar to many people". It doesn't matter if you don't know.
Determination of packaging type: file bag or kraft paper, etc.
Essential tools: official seal, scissors, glue, etc.
Check whether all originals are complete, signed and sealed;
If there is no problem above, you can go to the graphic agency made by the tenderee for binding.
Attention must be paid to the process of nailing.
According to the requirements of the tender documents, ensure the number of originals and copies. The original cover must be marked "original" and the copy cover must be marked "copy";
After bookbinding, the original and the copy must be stamped with official seals, and then packaged as required. The package should be sealed and can't be opened. After packaging, the seal should be stamped and stamped with the official seal.
Such a set of tenders is completed and can be submitted, hehe. But there are some special places, simply add:
1, some bidding documents require point-to-point response, which must be carried out as required (many bidders are inexperienced, hehe). You should understand it by looking at the samples below, so I won't say much.
This reply notice is an integral part of the investigation. Please note the following points:
Requirements: 1. This time, China XXXX will concentrate on purchasing the global eye front-end terminal equipment required by provincial companies in the second half of 2006. The total purchase amount is estimated to be 65,438+00,000 units. The above-mentioned purchase quantity is predicted according to the market situation, and there may be differences between the actual purchase quantity and the predicted quantity, so China XXXX does not think that the manufacturer makes any commitment to this purchase quantity.
Answer: Meet.
Requirements: 2. The inquiry of "XXXXXXXX Equipment Project of China XX Group in 2006" consists of five parts. The first part: response description; Part two: the text of the framework agreement; Part III: Technical specifications; The fourth part: business specification; Part V: Quotation documents. The fourth part of the business specification serves as a reference text for provincial companies to sign contracts. In principle, provincial companies can also adopt the original contract text according to the actual situation of previous cooperation with manufacturers, and the fifth part of the quotation document will be provided later. The applicant must keep all documents of this project strictly confidential and shall not disclose them to a third party for any reason or in any way without the written permission of the buyer.