In order to ensure the safety and regulation of official seal management, the seal should focus on two aspects: how to use it and how to keep it. 1. How to use

The model of offline use of physical seals has been followed for many years, and illegal behaviors such as theft of seals and favor seals have become increasingly obvious, and there are even disciplinary violations such as engraving seals without permission.

There are several reasons for the above situation:

1. The information about who uses it and where it is used is inaccurate. The traditional paper ledger cannot be used as a valid audit voucher. Management leaves hidden dangers;

2. It is difficult to identify the authenticity of imprints only through naked eyes, leaving an opportunity for private seals to be exploited;

Aiming at the loopholes in the above usage links , which can be effectively avoided through the electronic use process:

1. Electronic signature technology is realized through digital signature, CA certification and information encryption technology, and is based on the "Electronic Signature Law" and other laws and regulations. When used, the identity is certified by an authoritative CA, the entire operation is traced, and every use can be traced through the system. Effectively improve the management loopholes caused by the use of traditional physical seals and ledger records;

2. Secondly, digital signature technology has the characteristics that the signing identity can be identified and the signed content cannot be tampered with. And the authenticity can be authenticated in real time online, which solves the lag in authenticating the authenticity of physical seals (the appraisal obviously does not play any role in preventing risks when rights and responsibilities are limited after a dispute occurs), and the authentication process is complicated (the parties need to bring the dispute documents to a professional agency for authentication) , such as the Third Public Security Bureau) and other issues. 2. How to manage

After solving the problem of "how to use", let's learn about "how to manage". The management links should be divided into "seal management" and "document management".

1. On the one hand, the professional ethics of the seal administrator is related to the safety of the use of corporate seals; on the other hand, in group enterprises. It is also critical for the group headquarters to manage the branch structure seals so that the authority can be freely released and managed without being rigid.

2. Although the seal is important, the issue of file archiving after sealing is also something that enterprises need to pay attention to.

We provide an integrated management and control solution for seal management and contract management issues.

1. Unified collection and centralized control of physical seals through electronic seal technology; Branches submit seal trial applications online, and the headquarters authorizes and uses seals online to solve the problem of cross-region, cross-level, and multi-person collaboration;

2. For archiving management issues after documents are stamped, electronic Online archiving, intelligent retrieval, classified management, and permission control ensure the security of document information and avoid hidden dangers such as space occupied, stolen, lost or damaged after stamped documents are sent and stored.