As a symbol and mark for a company to engage in civil and administrative activities, the seal is indispensable in the company's daily activities. As a seal that corporate financial personnel use every day, this seal is not "where you like it". If it is really like this, it will cause big trouble!

Just stamp the picture and save trouble

The accountant of a certain unit asked Xiao Chen to go to the bank to pay the bill with the bill issued by the tax bureau in six copies.

Then Xiao Chen casually stamped six copies, not caring whether they were clear or not, and ran to the bank. As a result, the bank refused to let him pass the scan, which scared Xiao Chen into regretting it!

Later, under the guidance of bank staff, I checked again and finally passed.

So, don’t think that although the act of stamping is small, if you don’t stamp it well, it will delay important events!

If the seal is not clear, there may be room for maneuver, but if the following happens, you should really regret it!

I once had a friend from a startup company who suffered heavy losses in the end because of his poor awareness of stamping! To facilitate settlement, he once handed a piece of white paper with an official seal to the supplier. The supplier typed a settlement form on this piece of white paper and overcalculated the payment by RMB 100,000. As a result, a lawsuit was filed. The court held that since the seal was authentic, whether the seal was stamped or printed first did not affect the legal validity of the settlement form. So the court ordered him to pay the 100,000 yuan payment. This is the lesson of naked blood and tears!

In order to save trouble, blank paper pre-stamped with the official seal can easily be used maliciously by others. After entering the legal process, if the company cannot provide strong evidence to refute, the risk of adverse consequences is very high, and it may even directly lead to the company losing the lawsuit. Therefore, we would like to solemnly remind everyone here: Enterprises must strictly manage blank papers and blank letters of introduction pre-stamped with the company's official seal. When providing the above-mentioned blank materials, the purpose should be stated on the materials and will be stamped after review.

Types of seals

When a company develops to a certain level, there will be many different seals, but there are only five basic ones: official seal, financial seal, contract seal, invoice seal, legal seal Representative seal (name seal of legal representative).

It is worth noting that: in addition to the legal person seal, the other four seals need to be filed with the industry and commerce, public security, and bank where the account is opened or reserved seals according to relevant regulations.

What are the differences between these chapters of the company?

Official seal: Also called administrative seal, it is the oldest of all seals, has the highest effectiveness, and is a symbol of the rights of a legal person.

Financial seal: mainly used for settlement of financial transactions. Mainly used for various vouchers, remittance orders, and checks related to banking business.

Contract seal: used when the unit signs a contract with others. It can represent the unit within the scope of the contract and affix a special contract seal on the contract. The unit must bear the resulting rights and obligations.

Invoice stamp: Enterprises, units and individual industrial and commercial households need to affix an invoice stamp when purchasing and issuing invoices.

Legal representative’s name seal: The legal representative’s seal is mainly used for company-related resolutions and bank-related matters.

Storage of Seals

As a symbol and mark for enterprises to engage in civil and administrative activities, seals cannot be used casually. Therefore, the company's seal needs to be managed by a dedicated person. However, it is time-consuming and labor-intensive to have dedicated personnel to manage it, and it cannot prevent the emergence of "favor stamps and face stamps". Many companies urgently need a method that can solve the problem of using seals.

Yunzhang has won the unanimous trust of many enterprises through technologies such as not destroying the company's original seal, integrating and docking with the company's existing office system, dual fish-eye cameras, and one-click locking when seal usage is abnormal. It solves the risk prevention and control problems of enterprise management seal contracts such as loss, misuse, and misappropriation, realizes intelligent management and control of enterprise seal use, and real-time risk warning, helps enterprises effectively prevent and control seal contract risks, and provides effective management and seal management and seal use risks. chain of evidence.

After the official seal is used, the query function is the most concerned issue for government and enterprise official seal managers.

No matter which mode it is in, Yunzhang 3.0 will make real-time statistics of each printing information and upload it for backup. Users can query the time, location, person using the printing, purpose and other information in real time as needed, and visually display the relevant data to facilitate enterprises and institutions to standardize, informatize and scientifically manage the traditional printing process. Improve the efficiency of using official seals.